Facilities Coordinator

Responsibilities include but are not limited to:

• Maintain and organize common areas such as conference rooms, pantries, copy rooms, mail rooms, offices, and supply closets.
• Manage incoming mail, packages, and deliveries: receiving, sorting, logging, and distributing them.
• Handle outgoing mail and packages by running them to the post office or FedEx.
• Perform mail room duties, including adding postage and preparing labels.
• Monitor and clean designated common areas regularly.
• Assist with basic maintenance repairs, equipment setup, and breakdown as needed.
• Set up coffee stations and ice makers daily; manage dishwashing and surface cleaning in kitchens.
• Stock and replenish snacks, sodas, waters, and other supplies in kitchens; purchase items as necessary.
• Monitor office supply levels and place orders with vendors.
• Assist with building engine requests and office moves, including packing, moving, and unpacking.
• Ensure reception areas, wellness rooms, and storage rooms are clean, stocked, and organized.
• Manage paper supply inventory throughout the office.
• Set up and clean up catering for meetings and events.
• Assist with preparing visiting attorney offices.
• Handle breakdown and removal of boxes and shredding tasks.
• Clean surfaces and glass partitions in common areas.
• Vacuum and sweep carpets; coordinate carpet cleaning as needed.
• Provide coverage and fulfill requests as required.