Accounts Payable Assistant - Kansas City

Job Posting

As an Accounts Payable Assistant at Burns & McDonnell, you'll play a key role in supporting our financial operations by ensuring the accurate and timely processing of supplier invoices and payments. This position requires a detail-oriented and proactive individual who thrives in a fast-paced, collaborative environment and is committed to upholding the high standards of accuracy and service that reflect our employee-owned culture.

Responsibilities include:

• Leveraging Burns & McDonnell's AP software systems and tools to process, route and research supplier invoices.
• Collaborating with internal teams, including Procurement and Project Management, to resolve discrepancies between purchase orders and invoices.
• Investigating and resolving supplier issues with professionalism and urgency.
• Responding promptly to invoice and payment status inquiries by using available technology to gather, interpret, and communicate accurate information to internal and external stakeholders.
• Monitoring and managing weekly invoice hold reports, working to resolve outstanding items.
• Reconciling vendor statements and ensuring vendor accounts are up to date.
• Assisting with the completion of vendor credit applications and related documentation.
• Reviewing lien waivers to verify compliance and accuracy.
• Processing supplier and employee expense report payments in a timely and accurate manner.
• Providing Treasury team support for bank account maintenance and reconciliation where necessary.
• Preparing and distributing annual 1099 tax forms in accordance with IRS guidelines.
• Researching and documenting outstanding or voided checks, ensuring compliance with unclaimed property laws.
• Supporting month-end close processes, including reconciliations and reporting tasks.
• Performing other duties as assigned.

Qualifications:

• High School Diploma/GED and 3 years in Accounting/Finance with an emphasis in Accounts Payable is required.
• Strong Microsoft Excel skills are required.
• Demonstrate attention to detail. Two years construction industry experience in accounts payable preferred.
• Knowledge in Microsoft Excel required.
• Candidates must possess excellent organization skills.
• High level of attention to detail.
• Strong verbal and written communication skills required.
• Experience working with Oracle Accounting Software is preferred.