Roeslein & Associates
Accounts Payable Administrator
Roeslein & Associates, Hollister, California, United States, 95023
Accounts Payable Administrator
Accounting & Finance Hollister, CA ID: 3996-226 Full-Time/Regular Pride Conveyance Systems, a Roeslein Company, is a recognized leader in conveyor system design and integration, serving the can making and packaging industries for over 35 years. As part of our team, you'll contribute to full-cycle projects, from engineering and fabrication to installation, startup, and commissioning. With in-house manufacturing capabilities, we maintain quality and reduce lead times, supporting fast-paced and hands-on project delivery. Pride fosters a culture of safety, innovation, and continuous improvement, offering opportunities to work on industry-leading systems in a collaborative environment. Position Summary
The Accounts Payable Administrator is responsible for day-to-day operations and processing of Pride's accounts payable, ensuring accuracy and timeliness of invoice transactions and payments. This full-time role processes vendor invoices, works with the Purchasing Department to resolve discrepancies, and performs administrative tasks to support the accounting department. Essential Duties and Responsibilities
Receive vendor invoices and reconcile to purchase orders Coordinate any needed purchase order revisions with the Purchasing Department Process overhead invoices for payment Process subcontractor invoices and expenses for payment Process employee reimbursements for payment Respond to vendor inquiries Coordinate vendor issues with AP payment service provider, Corpay Perform job-costing allocations for material and enter information into ERP system Perform filing duties as needed Code credit cards, medical provider statements, and enter information into ERP system Other Duties and Responsibilities
Act as backup to Accounts Receivable Administrator as needed Assist R&A sister companies' AP departments as needed Act as backup to Administrative Assistant/Front Desk as needed Assist Customer Service Department as needed Coordinate and process Customer Service Billing Summaries Collect and code expense receipts from traveling employees for billing Ensure employee travel log is updated Maintain and reconcile Petty Cash account Assist the Purchasing Department in closing purchase orders Perform other duties as assigned Work Environment
Work is performed in an office and uncontrolled atmosphere. Short periods of exposure to dust, fumes, chemicals, hazardous materials, noise, and varying weather and temperatures are possible. All employees must follow safety standards and wear personal protective equipment in designated areas. Physical Demands
While performing the duties of this position, the employee is regularly required to walk, stand, use hands and fingers, handle or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, and talk and hear. Must be able to occasionally lift and carry up to 50 lbs. Knowledge, Skills, Abilities, Education, and Experience
High school diploma or GED required; associate's or bachelor's degree in accounting or business preferred 23 years of accounts payable and/or general accounting experience required Proficiency in Microsoft Office Suite, especially Excel Experience using ERP systems such as Viewpoint/Vista and knowledge of job costing practices preferred Experience with financial/accounting software required Excellent communication and interpersonal skills Knowledge of basic bookkeeping and accounting principles required Strong data entry skills and attention to detail Flexibility to accept other duties as assigned Ability to learn and acquire new knowledge and skills Strong critical thinking and deductive reasoning skills Ability to analyze information and identify discrepancies Strong organizational skills with the ability to prioritize and multi-task Ability to interact effectively with co-workers, clients, vendors, and other business contacts Must comply with Roeslein & Associates' core values for safe and efficient operations and maintain positive working relationships The approximate pay range for this position is $50k - $60k. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and abilities as well as geographic location of the position. At Pride Conveyance Systems, we invest in our team members' success and well-being. Full-time employees are eligible for competitive wages, bonus program, paid time off, personal and recovery days, travel bonuses, and paid holidays. Our retirement benefits include a 401(k) with company match and an ESOP (Employee Stock Ownership Program). We also offer medical, dental, and vision coverage, short and long-term disability insurance, life and travel insurance, and paid parental leave. Additionally, we support your growth with tuition reimbursement and continuing education opportunities to help you achieve your personal and professional goals. Pride Conveyance Systems is an Equal Opportunity Employer. The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.
Accounting & Finance Hollister, CA ID: 3996-226 Full-Time/Regular Pride Conveyance Systems, a Roeslein Company, is a recognized leader in conveyor system design and integration, serving the can making and packaging industries for over 35 years. As part of our team, you'll contribute to full-cycle projects, from engineering and fabrication to installation, startup, and commissioning. With in-house manufacturing capabilities, we maintain quality and reduce lead times, supporting fast-paced and hands-on project delivery. Pride fosters a culture of safety, innovation, and continuous improvement, offering opportunities to work on industry-leading systems in a collaborative environment. Position Summary
The Accounts Payable Administrator is responsible for day-to-day operations and processing of Pride's accounts payable, ensuring accuracy and timeliness of invoice transactions and payments. This full-time role processes vendor invoices, works with the Purchasing Department to resolve discrepancies, and performs administrative tasks to support the accounting department. Essential Duties and Responsibilities
Receive vendor invoices and reconcile to purchase orders Coordinate any needed purchase order revisions with the Purchasing Department Process overhead invoices for payment Process subcontractor invoices and expenses for payment Process employee reimbursements for payment Respond to vendor inquiries Coordinate vendor issues with AP payment service provider, Corpay Perform job-costing allocations for material and enter information into ERP system Perform filing duties as needed Code credit cards, medical provider statements, and enter information into ERP system Other Duties and Responsibilities
Act as backup to Accounts Receivable Administrator as needed Assist R&A sister companies' AP departments as needed Act as backup to Administrative Assistant/Front Desk as needed Assist Customer Service Department as needed Coordinate and process Customer Service Billing Summaries Collect and code expense receipts from traveling employees for billing Ensure employee travel log is updated Maintain and reconcile Petty Cash account Assist the Purchasing Department in closing purchase orders Perform other duties as assigned Work Environment
Work is performed in an office and uncontrolled atmosphere. Short periods of exposure to dust, fumes, chemicals, hazardous materials, noise, and varying weather and temperatures are possible. All employees must follow safety standards and wear personal protective equipment in designated areas. Physical Demands
While performing the duties of this position, the employee is regularly required to walk, stand, use hands and fingers, handle or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, and talk and hear. Must be able to occasionally lift and carry up to 50 lbs. Knowledge, Skills, Abilities, Education, and Experience
High school diploma or GED required; associate's or bachelor's degree in accounting or business preferred 23 years of accounts payable and/or general accounting experience required Proficiency in Microsoft Office Suite, especially Excel Experience using ERP systems such as Viewpoint/Vista and knowledge of job costing practices preferred Experience with financial/accounting software required Excellent communication and interpersonal skills Knowledge of basic bookkeeping and accounting principles required Strong data entry skills and attention to detail Flexibility to accept other duties as assigned Ability to learn and acquire new knowledge and skills Strong critical thinking and deductive reasoning skills Ability to analyze information and identify discrepancies Strong organizational skills with the ability to prioritize and multi-task Ability to interact effectively with co-workers, clients, vendors, and other business contacts Must comply with Roeslein & Associates' core values for safe and efficient operations and maintain positive working relationships The approximate pay range for this position is $50k - $60k. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and abilities as well as geographic location of the position. At Pride Conveyance Systems, we invest in our team members' success and well-being. Full-time employees are eligible for competitive wages, bonus program, paid time off, personal and recovery days, travel bonuses, and paid holidays. Our retirement benefits include a 401(k) with company match and an ESOP (Employee Stock Ownership Program). We also offer medical, dental, and vision coverage, short and long-term disability insurance, life and travel insurance, and paid parental leave. Additionally, we support your growth with tuition reimbursement and continuing education opportunities to help you achieve your personal and professional goals. Pride Conveyance Systems is an Equal Opportunity Employer. The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.