University of Wisconsin-Madison
Graduation Specialist
University of Wisconsin-Madison, Stevens Point, Wisconsin, United States, 54481
Graduation Specialist
The Graduation Specialist in the Office of the Registrar plays a critical role in supporting students' journey to degree completion by managing all aspects of the graduation and degree conferral process. This position is responsible for evaluating academic records to ensure students meet university requirements for graduation, providing guidance on graduation policies, and assisting students, faculty, and staff with graduation-related inquiries. The Specialist collaborates with academic advisers and departments to identify and address any deficiencies in students' records, ensuring students are on track to graduate. Key duties include conducting graduation audits, verifying completion of degree requirements, maintaining accurate graduation records, and coordinating the processing of diplomas and transcripts. The Specialist also oversees communication with prospective graduates regarding deadlines and post-graduation services, providing exceptional support and clear guidance. In addition to primary graduation duties, the Graduation Specialist will also provide essential support to the Degree Audit and Curriculum Management Specialist, assisting with the setup, testing, and maintenance of degree audit tools and curriculum management processes as needed. This collaboration helps to ensure accurate tracking of students' academic progress and that all program requirements are appropriately reflected within the university's systems. Key Job Responsibilities
Ensures correct and timely management of student records, course registration, and degree audits within the student information systems Provides direction to students and staff on a variety of academic processes and policies including graduation requirements, academic standing, enrollment, and course change requests Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues Audits and corrects data to ensure accuracy and completeness Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records Department
Office of the Registrar Compensation
$38,500-$46,000 annually; based on qualifications and experience Required Qualifications
Strong organizational and time-management skills. Ability to work effectively with a diverse university community. Attention to Detail and Accuracy: Exceptional accuracy in auditing student records, interpreting curriculum changes, and ensuring all degree requirements are satisfied. Preferred Qualifications
Demonstrated understanding of curriculum structures, academic requirements, and university policies related to university degree requirements Experience working with Peoplesoft Campus Solutions student information system. Analytical Skills in Coding Degree Audits: Ability to interpret degree and program requirements accurately, assess logical sequences, and translate them into coded, automated rules within the degree audit system. Education
Bachelor's degree; or in lieu of a degree, proven written and verbal communication skills, critical thinking, reasoning skills, adaptability, and learning agility supported within resume and/or cover letter. How to Apply
TO ENSURE CONSIDERATION: Applications received by Thursday 8/14 /2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: Cover letter addressing qualifications and experience Resume or Curriculum Vitae Official Transcripts may be required of finalist Contact Information
Search Chair: Janette Parkhurst Email: jparkhur@uwsp.edu Phone: 715 346-2243 If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: human.resources@uwsp.edu Phone: 715-346-2606 Special Notes
Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or hr@uwsp.edu. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx. The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. EEO Statement: Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
The Graduation Specialist in the Office of the Registrar plays a critical role in supporting students' journey to degree completion by managing all aspects of the graduation and degree conferral process. This position is responsible for evaluating academic records to ensure students meet university requirements for graduation, providing guidance on graduation policies, and assisting students, faculty, and staff with graduation-related inquiries. The Specialist collaborates with academic advisers and departments to identify and address any deficiencies in students' records, ensuring students are on track to graduate. Key duties include conducting graduation audits, verifying completion of degree requirements, maintaining accurate graduation records, and coordinating the processing of diplomas and transcripts. The Specialist also oversees communication with prospective graduates regarding deadlines and post-graduation services, providing exceptional support and clear guidance. In addition to primary graduation duties, the Graduation Specialist will also provide essential support to the Degree Audit and Curriculum Management Specialist, assisting with the setup, testing, and maintenance of degree audit tools and curriculum management processes as needed. This collaboration helps to ensure accurate tracking of students' academic progress and that all program requirements are appropriately reflected within the university's systems. Key Job Responsibilities
Ensures correct and timely management of student records, course registration, and degree audits within the student information systems Provides direction to students and staff on a variety of academic processes and policies including graduation requirements, academic standing, enrollment, and course change requests Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues Audits and corrects data to ensure accuracy and completeness Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records Department
Office of the Registrar Compensation
$38,500-$46,000 annually; based on qualifications and experience Required Qualifications
Strong organizational and time-management skills. Ability to work effectively with a diverse university community. Attention to Detail and Accuracy: Exceptional accuracy in auditing student records, interpreting curriculum changes, and ensuring all degree requirements are satisfied. Preferred Qualifications
Demonstrated understanding of curriculum structures, academic requirements, and university policies related to university degree requirements Experience working with Peoplesoft Campus Solutions student information system. Analytical Skills in Coding Degree Audits: Ability to interpret degree and program requirements accurately, assess logical sequences, and translate them into coded, automated rules within the degree audit system. Education
Bachelor's degree; or in lieu of a degree, proven written and verbal communication skills, critical thinking, reasoning skills, adaptability, and learning agility supported within resume and/or cover letter. How to Apply
TO ENSURE CONSIDERATION: Applications received by Thursday 8/14 /2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: Cover letter addressing qualifications and experience Resume or Curriculum Vitae Official Transcripts may be required of finalist Contact Information
Search Chair: Janette Parkhurst Email: jparkhur@uwsp.edu Phone: 715 346-2243 If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: human.resources@uwsp.edu Phone: 715-346-2606 Special Notes
Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or hr@uwsp.edu. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx. The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. EEO Statement: Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.