It's All Here - Working at Texas A&M
Program Coordinator II
It's All Here - Working at Texas A&M, College Station, Texas, United States, 77840
Program Coordinator II
The Program Coordinator II is responsible for collaborating with leadership to plan, develop, administrate, and implement quality programs that meet participant needs and the objectives of the Center for Executive Development (CED) and Mays Business School. This role involves working closely with client stakeholders to ensure program goals are met or exceeded. Salary: $50,000 - $56,000 Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. Please Note: This position requires overnight travel up to 30% of the time and the ability to work irregular hours, including nights and weekends. Qualifications
Required Education and Experience Bachelor's degree Four years of experience in project management, event coordination, program administration, or closely related experience, including experience working with high-level executives and industry professionals. Required Knowledge, Skills, and Abilities Ability to manage multiple projects under timelines. Strong organizational and time management skills. Must adapt rapidly to changing situations or last-minute challenges. Strong people skills, excellent verbal and written communication skills, and attention to detail are sought. Strong knowledge of word processing, spreadsheet, database and presentation skills. Ability to multi-task and work cooperatively with others. Ability to work in a fast paced, multi-dimensional work environment with a high degree of professionalism, accuracy and consistency. Must be able to communicate effectively and professionally with industry professionals. Basic website/online portal experience. Preferred Qualifications Preferred experience with Microsoft Office Suite, Adobe Creative Suite, Monday.com and registration platforms such as HubSpot. Essential Duties/Tasks
Program Coordination
: Coordinate designated CED programs, serving as the primary point of contact for the client, vendors, participants, and faculty. Manage logistical activities to ensure program success, including scheduling, program material creation, budgeting, and compliance with safety and health policies. Coordinate meal catering for programs and ensure dietary restrictions/needs are met for participants and instructors. Coordinate hybrid/virtual programs, in collaboration with the director and instructors. Assist in establishing short and long-term goals and strategic planning for the director's client portfolio. Collaborate with Program Directors to create and expand programs for new and returning clients. Develop and maintain relationships with stakeholders, including clients, faculty, outside vendors, and CED staff. Manage the program training sites locally and off-site. Ensure program evaluations are completed by participants. Submit expense and travel reports as needed. Participant & Team Coordination
: Manage participants registrations and data collection using HubSpot Communicate all necessary program information with participants Schedule participant transportation, arrange orientation, plan and execute group events/experiences. Coordinate with Administrative Coordinators/Executive Assistants for ordering supplies and maintaining training materials. Program Follow-Up
: Communicate with participants regarding program pros and cons. Share feedback from the evaluations in report format with instructors and the client to ensure objectives were met and to maintain program quality. Utilize evaluation data to enhance decision-making regarding adjustments to the program Collaborate with relevant team members to maintain awareness of program-related expenses and communicate any discrepancies or cost impacts to the Program Director when applicable. Instructor Coordination
: Coordinate curriculum and class schedules with instructors Ensure the adequacy of presentation materials and the availability of necessary training aids. Support instructors in the classroom as needed Who We Are
Texas A&M University's Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School's vision is to advance the world's prosperity. To advance the world's prosperity means providing a better future for generations who follow, including quality of life, environment, and economic systems. To fulfill this vision, our mission is to be a vibrant learning organization that creates impactful knowledge and develops transformational leaders. The Center for Executive Development (CED) at Mays Business School strives to provide fully custom executive education programs that cultivate ethical leaders. Embodying the Texas A&M traditions of excellence, integrity, leadership, loyalty, respect and selfless service, the staff at the CED welcomes the on-going dialog with clients to develop a tailored set of executive courses to meet their objectives. It is the CED's mission to educate and empower transformational leaders for a global society. Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatically enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.
The Program Coordinator II is responsible for collaborating with leadership to plan, develop, administrate, and implement quality programs that meet participant needs and the objectives of the Center for Executive Development (CED) and Mays Business School. This role involves working closely with client stakeholders to ensure program goals are met or exceeded. Salary: $50,000 - $56,000 Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. Please Note: This position requires overnight travel up to 30% of the time and the ability to work irregular hours, including nights and weekends. Qualifications
Required Education and Experience Bachelor's degree Four years of experience in project management, event coordination, program administration, or closely related experience, including experience working with high-level executives and industry professionals. Required Knowledge, Skills, and Abilities Ability to manage multiple projects under timelines. Strong organizational and time management skills. Must adapt rapidly to changing situations or last-minute challenges. Strong people skills, excellent verbal and written communication skills, and attention to detail are sought. Strong knowledge of word processing, spreadsheet, database and presentation skills. Ability to multi-task and work cooperatively with others. Ability to work in a fast paced, multi-dimensional work environment with a high degree of professionalism, accuracy and consistency. Must be able to communicate effectively and professionally with industry professionals. Basic website/online portal experience. Preferred Qualifications Preferred experience with Microsoft Office Suite, Adobe Creative Suite, Monday.com and registration platforms such as HubSpot. Essential Duties/Tasks
Program Coordination
: Coordinate designated CED programs, serving as the primary point of contact for the client, vendors, participants, and faculty. Manage logistical activities to ensure program success, including scheduling, program material creation, budgeting, and compliance with safety and health policies. Coordinate meal catering for programs and ensure dietary restrictions/needs are met for participants and instructors. Coordinate hybrid/virtual programs, in collaboration with the director and instructors. Assist in establishing short and long-term goals and strategic planning for the director's client portfolio. Collaborate with Program Directors to create and expand programs for new and returning clients. Develop and maintain relationships with stakeholders, including clients, faculty, outside vendors, and CED staff. Manage the program training sites locally and off-site. Ensure program evaluations are completed by participants. Submit expense and travel reports as needed. Participant & Team Coordination
: Manage participants registrations and data collection using HubSpot Communicate all necessary program information with participants Schedule participant transportation, arrange orientation, plan and execute group events/experiences. Coordinate with Administrative Coordinators/Executive Assistants for ordering supplies and maintaining training materials. Program Follow-Up
: Communicate with participants regarding program pros and cons. Share feedback from the evaluations in report format with instructors and the client to ensure objectives were met and to maintain program quality. Utilize evaluation data to enhance decision-making regarding adjustments to the program Collaborate with relevant team members to maintain awareness of program-related expenses and communicate any discrepancies or cost impacts to the Program Director when applicable. Instructor Coordination
: Coordinate curriculum and class schedules with instructors Ensure the adequacy of presentation materials and the availability of necessary training aids. Support instructors in the classroom as needed Who We Are
Texas A&M University's Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School's vision is to advance the world's prosperity. To advance the world's prosperity means providing a better future for generations who follow, including quality of life, environment, and economic systems. To fulfill this vision, our mission is to be a vibrant learning organization that creates impactful knowledge and develops transformational leaders. The Center for Executive Development (CED) at Mays Business School strives to provide fully custom executive education programs that cultivate ethical leaders. Embodying the Texas A&M traditions of excellence, integrity, leadership, loyalty, respect and selfless service, the staff at the CED welcomes the on-going dialog with clients to develop a tailored set of executive courses to meet their objectives. It is the CED's mission to educate and empower transformational leaders for a global society. Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatically enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.