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Join to apply for the Billing Coordinator role at Hirschler
Hirschler is seeking an experienced Billing Coordinator to join our team. This position can be structured for full or part-time work, will provide support to attorneys across the firm, and will be based in our Richmond office.
Duties include the production and distribution of monthly invoices, monitoring unbilled time and accounts receivable, and collaborating with attorneys and clients to address billing and collections inquiries.
The ideal candidate will have knowledge of basic accounting principles and billing practices. Previous experience in a professional services environment is desired.
Candidates should have strong computer skills, including experience with Microsoft Word, Excel, and automated billing software. Experience with Elite 3E is preferred. Candidates must demonstrate a commitment to client service and a desire to be an essential part of a team.
Responsibilities include, but are not limited to:
- Prepares and reviews proformas/pre-bills for accuracy, then distributes per attorney instructions;
- Performs proforma edits, text changes, and transfers per attorney instructions and client guidelines;
- Generates invoices based on finalized proformas;
- Proofs invoices for format and compliance with client billing guidelines and attorney instructions;
- Alerts appropriate parties and initiates problem resolution when necessary;
- Develops and maintains reports, including electronic spreadsheets, charts, and expense backups to accompany client invoices;
- Prepares and submits write-offs for approval and processing;
- Distributes invoices to clients per their expressed wishes: mailed, emailed, and/or e-billed;
- Follows-up on any short pays against the invoices;
- Organizes and maintains billing and instruction files for each billing attorney and client account;
- Implements additional recordkeeping methods to increase efficiency;
- Assists with Hirschlers electronic billing systems to process, review, and submit electronic invoices through the firms billing platform while adhering to client-specific guidelines and firm standards;
- Assists in occasional accounts receivable duties as assigned.
Qualifications:
- Previous law firm or professional services billing experience is required. E-billing experience is helpful;
- Familiarity with processes in billing, collections, and revenue;
- Experience working with Elite 3E or a similar legal accounting software system is preferred;
- Proficiency in Microsoft Office Suite with demonstrated skills in Excel, Word, and Outlook;
- Strong written and verbal communication skills, with the ability to interact effectively with individuals at all levels of Hirschler, as well as with vendors and clients;
- Organizational, analytical, and problem-solving skills are required;
- Solid project management and organizational skills, including the ability to multitask and manage daily demands from various sources, with excellent attention to detail;
- Demonstrated commitment to client service.
At Hirschler, we are committed to fostering a diverse and inclusive workplace where every team member is valued and respected. We believe that diversity enriches our work environment and enhances our ability to serve our clients effectively. We celebrate the unique backgrounds, perspectives, and experiences that each individual brings to our firm.
Hirschler is an equal opportunity employer. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected characteristic under applicable law. We are dedicated to ensuring a fair and equitable hiring process and providing an inclusive work environment where everyone has the opportunity to succeed.
We encourage all qualified candidates to apply and join us in our commitment to excellence, integrity, and service.
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
Accounting/Auditing, Finance, and Legal-
Industries
Law Practice, Collection Agencies, and Accounting
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Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
Paid paternity leave
Paid maternity leave
Disability insurance
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