How Will You Contribute and Grow?
Function: Support all field, operations, and engineering internal customers through the execution of operations pertaining to fulfillment needs and transactional activity in full compliance with procurement strategies.
Purchasing Services (General)
Ensure the timely and accurate issuance of purchase orders (PO) through ERP in accordance with the requirements of internal customers and the approved supplier list maximizing the savings achieved in each transaction.
Reviews for completed documents (O2 Clean) Confirmation of Purchase Order receipt Process modifications to Purchase Orders (C/O & C/R) Purchase Orders management (open, close) QA on Hermes PO line coding - Review purchase requisition to assure proper coding (Hermes code) and completeness of information to initiate purchase order. Validate vendors qualification status through vetting tool (Avetta / Cognibox) to ensure safety compliance
Capturing department KPIs Update from time to time Supplier's contact information in the proper ERP information field prior to issue Purchase Orders Process deviation requests (Payment Terms) Collaborate with Internal Control on Sign & Go conformity Provide Support to Requesters, to include responding to Ad hoc requests or questions, research, etc.
Encourage and train internal customers requisitioners to continuously improve the information they provide in their purchase requisitions Supporting requesters on supplier application tracking Order management for specific projects or initiatives Willing and able to communicate virtually with global teammates Compliance with Air Liquide Supply Chain policies & procedures Initiatives Program/Projects Train requesters on initiative programs and/or project Participate in special projects, as assigned (Maximo, Electronic invoices, BSC) Develop supporting tools for requesters Leveraging and Procuring Full Value of Contracts Proactively redirect internal customer requests to Frame Agreements Suppliers (FA) Solving billing issues - Assist requesters and Accounts Payable to resolve invoicing issues as directed.
Operating Systems
Deploy operating system training sessions to internal customers (Oracle, Maximo, portal)
Address and resolve any technical issues with operating systems, including analyze needs, follow-up and test ITRs with IT
Other
Displays proficient knowledge and use of Oracle R12 procurement and reporting modules
Proficient in the use of Google+ products, including Slides, Calendar, Drive, Sheets, and Docs
Proficient use of Google+ for email
Are You a Match?
Required Qualifications And Competencies
Accountabilities
Safety and Compliance 100% attendance at all Air Liquide quarterly safety meetings and others as required Compliance to all Air Liquide safety practices and procedures Zero accidents
Growth and Continuous Improvement Handling correspondence/copying/faxing and general office duties for the department Purchase order placement and negotiations to optimize savings
Customer Satisfaction Meeting or exceeding customer expectations on responding to questions Accurate distribution of documentation to appropriate parties Accurate and timely entry of purchase orders/contracts into purchasing system Management of incoming phone calls Core competencies are: Customer Service Orientation (CSO) Follows up Teamwork and Cooperation (TW) Cooperates Achievement Motivation (ACH) Works to meet others' standards
Integrity (INTEG) Is Honest Organizational Commitment (OC) Models loyalty Flexibility (FLX) Applies rules flexibly Initiative (INT) Acts 1-2 months ahead Education: Required: Bachelor's degree in finance, accounting, or other business related fields.
Our Differences Make Our Performance
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world. We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.