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SWARCO McCain, Inc.

Accounts Receivable Specialist

SWARCO McCain, Inc., Vista

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Description
We are seeking a detailed-oriented Accounts Receivable Specialist to to join our team. In this role, you will work closely with our Credit Manager to perform day-to-day accounts receivable transactions, ensure timely and accurate billing, cash receipts, preliminary notices, and support various accounting functions as needed. This is a great opportunity for someone with a strong understanding of A/R processes and excellent organizational skills.

  • Process accounts receivable transactions in a timely and accurate manner.
  • Create new customer accounts in the system.
  • Print and review the daily open sales order report; request preliminary information from customers.
  • Prepare preliminary notices.
  • Process lien waiver releases.
  • Release sales orders from credit holds.
  • Process credit card payments.
  • Apply customer checks.
  • Process A/R miscellaneous credits and RMA credits.
  • Update and maintain customer tax exemption certificates.
  • Assist with customer collections and follow-up activities.
  • Assist in the month-end close process.
  • Compile documentation and information for audits as needed.
  • Handle special accounting projects and assignments as required.
Job Type
Full-time
Description
We are seeking a detailed-oriented Accounts Receivable Specialist to to join our team. In this role, you will work closely with our Credit Manager to perform day-to-day accounts receivable transactions, ensure timely and accurate billing, cash receipts, preliminary notices, and support various accounting functions as needed. This is a great opportunity for someone with a strong understanding of A/R processes and excellent organizational skills.
Essential Duties And Responsibilities
  • Process accounts receivable transactions in a timely and accurate manner.
  • Create new customer accounts in the system.
  • Print and review the daily open sales order report; request preliminary information from customers.
  • Prepare preliminary notices.
  • Process lien waiver releases.
  • Release sales orders from credit holds.
  • Process credit card payments.
  • Apply customer checks.
  • Process A/R miscellaneous credits and RMA credits.
  • Update and maintain customer tax exemption certificates.
  • Assist with customer collections and follow-up activities.
  • Assist in the month-end close process.
  • Compile documentation and information for audits as needed.
  • Handle special accounting projects and assignments as required.
Requirements
  • Must be computer literate i.e., accounting software, spreadsheet application and word processor programs. Experience with Microsoft Dynamics software helpful but not required.
  • Ability to follow up on pending issues and meet deadlines.
  • Knowledge of general accounting principles.
  • Ability to work in a high volume and fast paced environment.
  • Excellent verbal and written communication skills.
  • Must be organized and detail oriented with the ability to multi-task.
  • Ability to interact with customers and all levels of personnel in a professional manner.
  • Maintain the highest level of professionalism under pressure.
Physical Conditions / Requirements
  • No unusual physical requirements. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
  • Occasional Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
  • Job frequently requires sitting and handling objects with hands.
  • Job occasionally requires standing, walking, bending, reaching, talking, hearing, and lifting up to 10 pounds.
  • Vision requirements: Ability to see information in print and/or electronically.
  • Hearing requirements: Ability to hear people over the telephone and in person.
As a member of our team, you will enjoy:
  • A GREAT work environment with fun, friendly, knowledgeable and helpful team members.
  • Benefits package to support you and your familys health. From medical, dental, and vision, to flexible spending accounts for both health and dependent care.
  • Educational reimbursement to help keep your career updated.
  • Save money on tickets to the San Diego Zoo, other amusement parks, movies, indoor skydiving and so much more with our employee discount program.
  • Paid time off, holidays, company-matched 401(k) plan and more!
Join SWARCO McCain. We look forward to receiving your resume. SWARCO McCain is an equal opportunity employer and participates in E-Verify.
Salary Description
$23 - $25 per hour
Seniority level
  • Seniority level
    Entry level
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Accounting/Auditing and Finance
  • Industries
    Manufacturing

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