Green Key Resources
A prominent international law firm is seeking a proactive and detail-oriented Special Events Coordinator to join its dynamic marketing team in the New York office. This is a direct-hire, hybrid role ideal for someone with a passion for event planning and experience in a professional services environment.
Hybrid schedule:
3 days on-site per week Hours:
9:00am-5:30pm (overtime as needed) Base salary:
$60-$70K + OT + discretionary bonus Responsibilities: Plan and coordinate a wide variety of client-facing events including webinars, CLEs, receptions, and internal retreats Draft and execute strategic communications for event promotion, including targeted outreach and RSVP tracking Build and manage digital invitations and mailing lists using an email marketing platform Collaborate with internal teams to ensure smooth event execution, including scheduling, logistics, and tech coordination Source, negotiate, and manage contracts with venues and outside vendors Create and manage online event registration pages and mobile apps using an event management platform Prepare on-site materials such as signage, name badges, and tent cards Assist with the ordering and inventory tracking of branded client gifts Maintain and manage use of firm-owned entertainment assets (e.g., sports tickets) Provide support for firm presence at industry conferences, including exhibit booth setup and takedown Coordinate with departments such as IT, Operations, and Conference Services to align resources and logistics Qualifications: Bachelor's degree required (Marketing, Events, Communications, or related field preferred) Minimum 1 year of event coordination experience in a law firm or professional services environment Familiarity with tools such as Zoom, Microsoft Office Suite, and CRM/email marketing platforms Knowledge of Cvent and Vuture is a plus Strong written and verbal communication skills; professional client interaction is essential Highly organized with strong attention to detail and ability to manage multiple timelines Able to collaborate with stakeholders at all levels and maintain a high standard of professionalism Willingness to work occasional early mornings, evenings, or weekends depending on event schedule Travel may be required for select off-site events
3 days on-site per week Hours:
9:00am-5:30pm (overtime as needed) Base salary:
$60-$70K + OT + discretionary bonus Responsibilities: Plan and coordinate a wide variety of client-facing events including webinars, CLEs, receptions, and internal retreats Draft and execute strategic communications for event promotion, including targeted outreach and RSVP tracking Build and manage digital invitations and mailing lists using an email marketing platform Collaborate with internal teams to ensure smooth event execution, including scheduling, logistics, and tech coordination Source, negotiate, and manage contracts with venues and outside vendors Create and manage online event registration pages and mobile apps using an event management platform Prepare on-site materials such as signage, name badges, and tent cards Assist with the ordering and inventory tracking of branded client gifts Maintain and manage use of firm-owned entertainment assets (e.g., sports tickets) Provide support for firm presence at industry conferences, including exhibit booth setup and takedown Coordinate with departments such as IT, Operations, and Conference Services to align resources and logistics Qualifications: Bachelor's degree required (Marketing, Events, Communications, or related field preferred) Minimum 1 year of event coordination experience in a law firm or professional services environment Familiarity with tools such as Zoom, Microsoft Office Suite, and CRM/email marketing platforms Knowledge of Cvent and Vuture is a plus Strong written and verbal communication skills; professional client interaction is essential Highly organized with strong attention to detail and ability to manage multiple timelines Able to collaborate with stakeholders at all levels and maintain a high standard of professionalism Willingness to work occasional early mornings, evenings, or weekends depending on event schedule Travel may be required for select off-site events