Union County College
Financial Operations and Payroll Manager
Union County College, Cranford, New Jersey, us, 07016
Financial Operations and Payroll Manager
Job Announcement
Position Information
Position Title Financial Operations and Payroll Manager
Campus Cranford
Department Finance
Full-time, Part-time, Adjunct Full Time
Exempt or Non-Exempt Exempt
Regular,Temporary, or Grant Regular
General Description
The Financial Operations and Payroll Manager is a key member of the College's Finance team responsible for the oversight and coordination of payroll operations and accounts payable. This role ensures adherence to institutional policies, state and federal regulations, and best practices. The Manager serves as a liaison between Finance, Human Resources, and other departments to support operational excellence, compliance, and efficient service delivery.
Characteristics, Duties, and Responsibilities • Oversee and manage all aspects of payroll processing, including timely payments, deductions, reimbursements, and compliance with employee contracts and negotiated agreements. • Administer the College's time and attendance system, ensuring timely updates, accurate data, and alignment with payroll cycles. • Coordinate and monitor all pension contributions (PERS and ABP), ensuring compliance with employee elections and IRS guidelines. • Conduct regular audits and reconciliations, including year-end payroll data, to ensure consistency between internal payroll records and ADP systems. • Manage and review payroll components including faculty overloads and overages, adjunct compensation, group term life (GTL), union dues, and payroll liability accounts. • Reconcile benefit deductions to billing sources and ensure accurate reporting. • Supervise and provide leadership to a team of four staff members ensuring efficient workflow, accuracy, and compliance with institutional policies and regulatory requirements. Conduct regular performance reviews, provide training and support, and foster a collaborative and accountable work environment. • Partner with academic deans to maintain accurate course contact hours in Colleague for payroll processing. • Collaborate with Human Resources to resolve payroll-related issues and prepare retroactive salary adjustments. • Review monthly payroll accruals and payroll entries. • Monitor Federal Work-Study (FWS) awards and payments to students and reconcile activity to the general ledger. • Oversee accounts payable operations, maintaining accurate subsidiary ledgers and collaborating with the Purchasing department to address discrepancies. • Identify and implement process improvements to enhance operational efficiency, internal controls, and customer service. • Performs general accounting duties and support other duties as assigned.
Education Requirements
Bachelor's Degree in Accounting
Experience • Minimum of five years of progressive experience in payroll and financial operations, with at least two years in a supervisory capacity. • Proficiency with ADP Workforce Now • Experience managing time and attendance systems. • Knowledge of federal and state payroll tax laws and pension regulations • Experience with accounts payable.
Competencies and Skills Required • Excellent written and verbal communication skills • Must possess appropriate interpersonal skills to interact with all levels of management, both internal and external. • Strong analytical and problem-solving abilities. • High level of accuracy and attention to detail.
Physical Demands and Work Environment • This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled. • Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds. • No or very limited exposure to physical risk.
Salary $85,000-$95,000
Additional Information
UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.
UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled
Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university.
Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.
Posting Detail Information
Open Date 06/26/2025
Close Date
Open Until Filled Yes
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Job Announcement
Position Information
Position Title Financial Operations and Payroll Manager
Campus Cranford
Department Finance
Full-time, Part-time, Adjunct Full Time
Exempt or Non-Exempt Exempt
Regular,Temporary, or Grant Regular
General Description
The Financial Operations and Payroll Manager is a key member of the College's Finance team responsible for the oversight and coordination of payroll operations and accounts payable. This role ensures adherence to institutional policies, state and federal regulations, and best practices. The Manager serves as a liaison between Finance, Human Resources, and other departments to support operational excellence, compliance, and efficient service delivery.
Characteristics, Duties, and Responsibilities • Oversee and manage all aspects of payroll processing, including timely payments, deductions, reimbursements, and compliance with employee contracts and negotiated agreements. • Administer the College's time and attendance system, ensuring timely updates, accurate data, and alignment with payroll cycles. • Coordinate and monitor all pension contributions (PERS and ABP), ensuring compliance with employee elections and IRS guidelines. • Conduct regular audits and reconciliations, including year-end payroll data, to ensure consistency between internal payroll records and ADP systems. • Manage and review payroll components including faculty overloads and overages, adjunct compensation, group term life (GTL), union dues, and payroll liability accounts. • Reconcile benefit deductions to billing sources and ensure accurate reporting. • Supervise and provide leadership to a team of four staff members ensuring efficient workflow, accuracy, and compliance with institutional policies and regulatory requirements. Conduct regular performance reviews, provide training and support, and foster a collaborative and accountable work environment. • Partner with academic deans to maintain accurate course contact hours in Colleague for payroll processing. • Collaborate with Human Resources to resolve payroll-related issues and prepare retroactive salary adjustments. • Review monthly payroll accruals and payroll entries. • Monitor Federal Work-Study (FWS) awards and payments to students and reconcile activity to the general ledger. • Oversee accounts payable operations, maintaining accurate subsidiary ledgers and collaborating with the Purchasing department to address discrepancies. • Identify and implement process improvements to enhance operational efficiency, internal controls, and customer service. • Performs general accounting duties and support other duties as assigned.
Education Requirements
Bachelor's Degree in Accounting
Experience • Minimum of five years of progressive experience in payroll and financial operations, with at least two years in a supervisory capacity. • Proficiency with ADP Workforce Now • Experience managing time and attendance systems. • Knowledge of federal and state payroll tax laws and pension regulations • Experience with accounts payable.
Competencies and Skills Required • Excellent written and verbal communication skills • Must possess appropriate interpersonal skills to interact with all levels of management, both internal and external. • Strong analytical and problem-solving abilities. • High level of accuracy and attention to detail.
Physical Demands and Work Environment • This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled. • Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds. • No or very limited exposure to physical risk.
Salary $85,000-$95,000
Additional Information
UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.
UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled
Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university.
Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.
Posting Detail Information
Open Date 06/26/2025
Close Date
Open Until Filled Yes
#J-18808-Ljbffr