Advancedbits Inc
Job Description
Job Description
SUMMARY:
The Office Assistant will provide general administrative and clerical support to ensure the smooth daily operation of the office. This role is responsible for performing on-site administrative tasks, welcoming visitors, managing communications, coordinating schedules, and ensuring office supplies and equipment are well maintained.
DUTIES AND RESPONSIBILITIES: Answer and route telephone calls in a professional and timely manner; take accurate messages and relay them promptly. Greet and assist visitors to the office. Sort and distribute incoming mail and packages; prepare outgoing mail as needed. Assist with scheduling appointments, meetings, and conference calls. Maintain organized filing systems for paper and electronic documents. Draft and format basic correspondence, memos, and emails as directed. Order and maintain office supplies; coordinate minor equipment service. Perform general clerical tasks such as photocopying, scanning, faxing, and mailing. Uphold confidentiality and professionalism in handling sensitive information. Assist with any other duties as assigned by the management. QUALIFICATIONS: High school diploma or equivalent required; some college or administrative training preferred. Strong verbal and written communication skills. Highly organized, detail-oriented, and able to handle multiple priorities. Proficient with Microsoft Office Suite and basic office equipment. Ability to follow instructions and work independently. Professional demeanor with strong interpersonal skills. Dependable and punctual; able to work in the office 5 days a week. COMPETENCIES: Communication:
Speaks and writes clearly; listens actively; maintains professionalism in all interactions. Teamwork:
Works cooperatively with the team members; supports collective goals. Dependability:
Completes assignments on time; adheres to office procedures; communicates proactively. Adaptability:
Adjusts to changing priorities with a positive attitude. PHYSICAL DEMANDS AND WORK ENVIRONMENT: Occasionally required to lift or carry items up to 25 pounds. This is a fully in-office position, Monday through Friday.
Job Description
SUMMARY:
The Office Assistant will provide general administrative and clerical support to ensure the smooth daily operation of the office. This role is responsible for performing on-site administrative tasks, welcoming visitors, managing communications, coordinating schedules, and ensuring office supplies and equipment are well maintained.
DUTIES AND RESPONSIBILITIES: Answer and route telephone calls in a professional and timely manner; take accurate messages and relay them promptly. Greet and assist visitors to the office. Sort and distribute incoming mail and packages; prepare outgoing mail as needed. Assist with scheduling appointments, meetings, and conference calls. Maintain organized filing systems for paper and electronic documents. Draft and format basic correspondence, memos, and emails as directed. Order and maintain office supplies; coordinate minor equipment service. Perform general clerical tasks such as photocopying, scanning, faxing, and mailing. Uphold confidentiality and professionalism in handling sensitive information. Assist with any other duties as assigned by the management. QUALIFICATIONS: High school diploma or equivalent required; some college or administrative training preferred. Strong verbal and written communication skills. Highly organized, detail-oriented, and able to handle multiple priorities. Proficient with Microsoft Office Suite and basic office equipment. Ability to follow instructions and work independently. Professional demeanor with strong interpersonal skills. Dependable and punctual; able to work in the office 5 days a week. COMPETENCIES: Communication:
Speaks and writes clearly; listens actively; maintains professionalism in all interactions. Teamwork:
Works cooperatively with the team members; supports collective goals. Dependability:
Completes assignments on time; adheres to office procedures; communicates proactively. Adaptability:
Adjusts to changing priorities with a positive attitude. PHYSICAL DEMANDS AND WORK ENVIRONMENT: Occasionally required to lift or carry items up to 25 pounds. This is a fully in-office position, Monday through Friday.