24 Seven Talent
We are seeking a highly organized and detail-oriented Sample Coordinator with experience in contemporary and ready-to-wear brands (no fast fashion) to join our team. This hands-on role will support both campaign and e-commerce shoots, managing high volumes of SKUs and acting as a key liaison between cross-functional teams. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and can maintain meticulous oversight of sample lifecycle and production logistics.
Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.
Key Responsibilities:
Sample Coordination & Logistics (A–Z):
Manage the full lifecycle of samples from arrival to return, ensuring seamless coordination with creative, marketing, e-commerce, and merchandising teams. Maintain detailed records of all sample-related communications via email to ensure traceability and accountability. Proactively track pull requests, drops, changes, and late arrivals to ensure timely sample availability. Manage high SKU counts efficiently, ensuring accuracy and proper organization.
Photoshoot Preparation:
Collaborate closely with Producers to confirm shoot readiness—including samples, props, and collateral—while adapting to last-minute changes. Anticipate upcoming sample needs and coordinate in advance to prevent delays in production. Pull, prep, and deliver samples to photographers and ensure their timely return after studio shoots. Assist with casting new talent when approved.
File and Asset Management:
Organize and maintain digital assets (images, shoot folders, collateral), ensuring proper file naming and placement for easy retrieval. Coordinate file sharing across departments while meeting branding and technical requirements. Retrieve archived or cross-functional assets as needed, supporting internal teams in staying organized and on schedule. Assist with content delivery and post-production tasks as directed.
Cross-Department Collaboration:
Serve as a central point of contact for sample- and asset-related coordination across departments. Maintain ongoing communication with merchandising, creative, and marketing to align on inventory, delivery windows, and shoot needs. Keep internal records updated in real-time, reflecting the status of samples and digital files. Support simultaneous campaign and e-commerce shoots as assigned, based on production priorities. Monitor on-set logistics to help ensure smooth execution during shoots. Flag issues and provide progress updates to managers promptly.
Qualifications:
Minimum 2 years of experience in sample coordination or related roles at contemporary or ready-to-wear brands (no fast fashion). Proven ability to manage and track high SKU volumes efficiently. Strong organizational skills and attention to detail. Excellent communication and collaboration skills. Proficiency in relevant software and digital asset management tools.
Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.
Key Responsibilities:
Sample Coordination & Logistics (A–Z):
Manage the full lifecycle of samples from arrival to return, ensuring seamless coordination with creative, marketing, e-commerce, and merchandising teams. Maintain detailed records of all sample-related communications via email to ensure traceability and accountability. Proactively track pull requests, drops, changes, and late arrivals to ensure timely sample availability. Manage high SKU counts efficiently, ensuring accuracy and proper organization.
Photoshoot Preparation:
Collaborate closely with Producers to confirm shoot readiness—including samples, props, and collateral—while adapting to last-minute changes. Anticipate upcoming sample needs and coordinate in advance to prevent delays in production. Pull, prep, and deliver samples to photographers and ensure their timely return after studio shoots. Assist with casting new talent when approved.
File and Asset Management:
Organize and maintain digital assets (images, shoot folders, collateral), ensuring proper file naming and placement for easy retrieval. Coordinate file sharing across departments while meeting branding and technical requirements. Retrieve archived or cross-functional assets as needed, supporting internal teams in staying organized and on schedule. Assist with content delivery and post-production tasks as directed.
Cross-Department Collaboration:
Serve as a central point of contact for sample- and asset-related coordination across departments. Maintain ongoing communication with merchandising, creative, and marketing to align on inventory, delivery windows, and shoot needs. Keep internal records updated in real-time, reflecting the status of samples and digital files. Support simultaneous campaign and e-commerce shoots as assigned, based on production priorities. Monitor on-set logistics to help ensure smooth execution during shoots. Flag issues and provide progress updates to managers promptly.
Qualifications:
Minimum 2 years of experience in sample coordination or related roles at contemporary or ready-to-wear brands (no fast fashion). Proven ability to manage and track high SKU volumes efficiently. Strong organizational skills and attention to detail. Excellent communication and collaboration skills. Proficiency in relevant software and digital asset management tools.