As an Office Assistant, you will play a crucial role in ensuring the smooth and efficient daily operations of our office. You will be responsible for a wide range of administrative tasks, office management, and providing support to various departments. The ideal candidate will be proactive, detail-oriented, and capable of multitasking in a fast-paced environment. This is an on-site role and will report to the office in West Palm Beach five days a week.
Responsibilities:
- Maintain a clean and organized office environment.
- Manage office supplies and equipment, ensuring adequate stock levels.
- Oversee office maintenance, including liaising with vendors and service providers.
- Assist executives and team members with scheduling, travel arrangements, and expense reports.
- Prepare and proofread documents, reports, and presentations.
- Process invoices, expense reports, and purchase orders.
- Schedule meetings, conferences, and appointments.
- Arrange catering, meeting rooms, and audiovisual equipment for events.
- Greet visitors, clients, and guests in a professional and welcoming manner.
- Ensure a positive experience for guests, including offering refreshments.
- Handle incoming and outgoing mail and packages.
- Maintain contact lists and directories.
- Manage internal communications, announcements, and memos.
Qualifications:
- Proven experience as an office manager, administrative assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Discretion and the ability to handle sensitive information confidentially.
If this sounds like a fit, please submit your resume and portfolio for consideration!
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