About the prestigious company located in Chicago’s South Suburban Area
This is a rare opportunity to partner with a long-standing, well-respected CEO who has led his organization for over a decade. The company is globally connected, with 900 national employees, financially strong, and mission-driven, with a reputation for treating both employees and business partners with respect and integrity.
For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.
The CEO has never had an Executive Assistant before, so this is your chance to shape the role from day one and show him just how much easier and more impactful his work (and life) can be with the right EA by his side. This isn’t a position for someone looking to “learn on the job.” It’s for a confident, outgoing, well-liked, and well-respected professional who can step in, take ownership, and quickly become indispensable.
If you’re a high-performing Executive Assistant who thrives on making things run seamlessly behind the scenes, this role will put you at the center of influence and decision-making.
About the Role
A newly created, high-impact Executive Assistant position is now open to support the CEO of this dynamic organization headquartered in the southwest suburbs of Chicago. You’ll be the strategic right hand, ensuring he operates with clarity, focus, and efficiency—whether he’s on-site, abroad, or in back-to-back high-level meetings.
While the CEO is often in front of national and global leaders, you’ll anchor the home office, keeping priorities moving forward, stakeholders informed, and the CEO’s time focused on what matters most. Expect variety, visibility, and the opportunity to influence how the role evolves. This will be 5 days a week in the office and about 5% travel is expected for key events, with light international travel possible once annually.
Responsibilities
- Own the CEO’s calendar—prioritizing, protecting, and aligning it to strategic objectives across time zones.
- Manage domestic and international travel with meticulous attention to detail and contingency planning.
- Serve as the communication hub—triaging emails, drafting responses, and preparing concise, accurate briefings.
- Prepare and run high-level meetings—setting agendas, tracking deliverables, and ensuring timely follow-up.
- Coordinate with the Board—collect agenda items, prepare materials, and support governance processes.
- Represent the CEO at select events or meetings when he is unavailable.
- Drive special projects—from cross-functional initiatives to board preparation and operational improvements.
- Be the CEO’s “eyes and ears” in the office—spotting details that impact executive presence and guest experience.
Qualifications
- 7+ years supporting C-level executives or senior leaders in fast-paced, high-accountability environments.
- Proven ability to anticipate needs, make sound judgments, and communicate with professionalism and warmth.
- Mastery of Microsoft Office Suite; comfortable with Zoom, Teams, and other executive technology platforms.
- Demonstrated success managing complex travel and confidential communications.
- Willingness to travel several times per year; occasional weekends; passport-ready.
Why This Role Matters
You’ll be the CEO’s trusted partner—protecting his time, elevating his impact, and ensuring the entire leadership team operates at its best. This is your chance to bring your expertise to a role where your influence will be felt across the entire organization.
How to Apply
Crucial Hire is conducting this confidential search. Email with subject line 1119 EA to CEO to be considered.
Equal Opportunity Statement
We are committed to inclusive, equitable hiring and creating a workplace where all employees thrive.