Fenwick & West LLP
Facilities, Safety & Space Planning Manager
Fenwick & West LLP, Palo Alto, California, United States, 94306
Facilities, Safety & Space Planning Manager page is loaded Facilities, Safety & Space Planning Manager Apply remote type In Person locations Silicon Valley time type Full time posted on Posted 15 Days Ago job requisition id R2657
Job Description Summary: The Facilities, Safety and Space Planning Manager, will be responsible for the firm’s safety and security that supports a safe and secure working environment for all employees, partners and visitors firmwide. This position will manage the building access systems across the firm and assist with construction buildouts that offer safe, secure and people friendly work environments. This ideal candidate for this role will possess a strong understanding of the firmwide goals and needs to effectively communicate and collaborate with other departments and offices to ensure that goals are met and best practices are implemented. This position will manage all software and systems related to safety and building access across the firm. This role requires availability to be on call for emergencies such as injuries, disasters etc.
This is an exempt role, and will be based in our Mountain View, CA office and will require onsite presence Monday – Friday. The core hours of this role is 8 am – 5 pm.
Job Description: Safety & Security Manages the firm’s emergency response, safety, and disaster recovery programs, in collaboration with Facilities personnel across all offices. Develops and conducts compliance training and firmwide evacuation drills; implements safety procedures in accordance with internal policies. Oversees CPR, AED, and first aid training for emergency response and facilities teams. Drafts and maintains written policies and procedures related to safety and security processes. Ensures compliance with local, state, and federal laws and regulations, including OSHA requirements. Leads routine safety walkthroughs of office facilities to identify hazards and ensure compliance with fire codes; schedules and documents testing of safety equipment. Identifies hazardous conditions and implements corrective programs through internal communication and guidance. Administers the firm’s ergonomic program; conducts evaluations and recommends improvements in partnership with Facilities, Office Administrators, and Human Resources. Coordinates ergonomic training for Facilities staff and manages ergonomic-related complaints or claims in partnership with HR and the firm’s insurance provider. Responds to safety or security incidents in the Silicon Valley office, safeguarding confidentiality and HIPAA compliance. Prepares and routes confidential incident reports to appropriate departments for review and follow-up. Collaborates with IT and senior facilities leadership to design, implement, and maintain a firmwide Emergency Response and Disaster Recovery plan focused on personnel safety, communication, and business continuity. Reviews, updates, and audits Emergency Response and Disaster Recovery Manuals annually to reflect operational changes and ensure current information. Coordinates and executes annual fire and emergency evacuation drills, along with fire marshal inspections across all office locations. Maintains and distributes firmwide inventory of medical, safety, and emergency supplies, tracks expiration and replenishment via docketing systems. Administers building and physical security systems, including access control, surveillance, alarm systems, panic buttons, and coordination with on-site security personnel. Acts as liaison with building security and management to address safety concerns, programming upgrades, and performance issues in partnership with local Facilities teams. Maintains Injury and Illness Prevention (IIPP) and Hazardous Materials (HAZMAT) manuals. Oversees annual testing and regular maintenance of office generator systems (where applicable). Facilities/Space Management Responsible for project managing and assists with office buildouts, office moves, renovations and office construction firmwide. Maintains documentation for office buildouts and relocations, as well as budgeting plans. Assists with review of architectural, MEP and other construction documents. Coordinates internal meetings with office administrators, facilities personnel and IT staff to support buildouts and construction projects. Maintains meeting notes and internal deadlines related to construction projects. Acts as liaison with outside construction management personnel, architects, general contractors and vendors in relation to building projects. Manages the monthly budgeting and expense ledger. Prepares and provides monthly variance reports related to safety, security and facilities accounts. Meets regularly with the Senior Director of Facilities and Office Operations regarding all areas of responsibility. Desired Skills and Qualifications: Ability to think strategically and innovatively. Ability to handle emergency situations in a calm, thoughtful and professional manner. Ability to prioritize and handle multiple tasks or projects simultaneously, efficiently and effectively. Exceptional organizational and planning skills. Strong analytical and interpersonal skills and exceptional problem-solving skills. Professional demeanor and the ability to maintain absolute confidentiality. Ability to cultivate and objectively maintain good vendor relationships to ensure vendor support and responsiveness in addition to competitive pricing. Exceptional customer service skills and the ability to handle complicated matters and/or complaints in a calm, courteous and diplomatic manner. Knowledge of safety and security, emergency response and disaster recovery programs, and policies and procedures. Ability to provide training (to include hands-on training) to staff. Proficiency in MS Office (Excel, MS Word, Outlook, PowerPoint, Adobe Acrobat), Send Word Now, Preparis and other technology applications as may be required. Excellent written, verbal and organizational skills. High level of attention to detail. Ability to work within tight deadlines and/or in challenging situations. Ability to effectively manage projects to completion. Willingness and ability to travel to other offices, if needed or required. Safety and security program experience preferred. Knowledge of OSHA requirements and HIPAA rules. Knowledge of general construction procedures, documents and planning preferred Ergonomic training or certification. CPR, AED and First Aid training or certification. Reporting to the Senior Director of Facilities and Office Operations, the ideal candidate will have 5+ years of experience in safety, security and construction management. Experience with development and oversight of emergency response and disaster recovery programs preferred. Bachelor's degree and previous law firm experience and/or experience in a professional services firm is preferred.
Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $115,000 - $172,750 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Equal Opportunity Employer
Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws.We are committed to providing equal employment opportunities for all. Agency Submissions
At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here . San Francisco Fair Chance Ordinance
Pursuant to theSan Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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Job Description Summary: The Facilities, Safety and Space Planning Manager, will be responsible for the firm’s safety and security that supports a safe and secure working environment for all employees, partners and visitors firmwide. This position will manage the building access systems across the firm and assist with construction buildouts that offer safe, secure and people friendly work environments. This ideal candidate for this role will possess a strong understanding of the firmwide goals and needs to effectively communicate and collaborate with other departments and offices to ensure that goals are met and best practices are implemented. This position will manage all software and systems related to safety and building access across the firm. This role requires availability to be on call for emergencies such as injuries, disasters etc.
This is an exempt role, and will be based in our Mountain View, CA office and will require onsite presence Monday – Friday. The core hours of this role is 8 am – 5 pm.
Job Description: Safety & Security Manages the firm’s emergency response, safety, and disaster recovery programs, in collaboration with Facilities personnel across all offices. Develops and conducts compliance training and firmwide evacuation drills; implements safety procedures in accordance with internal policies. Oversees CPR, AED, and first aid training for emergency response and facilities teams. Drafts and maintains written policies and procedures related to safety and security processes. Ensures compliance with local, state, and federal laws and regulations, including OSHA requirements. Leads routine safety walkthroughs of office facilities to identify hazards and ensure compliance with fire codes; schedules and documents testing of safety equipment. Identifies hazardous conditions and implements corrective programs through internal communication and guidance. Administers the firm’s ergonomic program; conducts evaluations and recommends improvements in partnership with Facilities, Office Administrators, and Human Resources. Coordinates ergonomic training for Facilities staff and manages ergonomic-related complaints or claims in partnership with HR and the firm’s insurance provider. Responds to safety or security incidents in the Silicon Valley office, safeguarding confidentiality and HIPAA compliance. Prepares and routes confidential incident reports to appropriate departments for review and follow-up. Collaborates with IT and senior facilities leadership to design, implement, and maintain a firmwide Emergency Response and Disaster Recovery plan focused on personnel safety, communication, and business continuity. Reviews, updates, and audits Emergency Response and Disaster Recovery Manuals annually to reflect operational changes and ensure current information. Coordinates and executes annual fire and emergency evacuation drills, along with fire marshal inspections across all office locations. Maintains and distributes firmwide inventory of medical, safety, and emergency supplies, tracks expiration and replenishment via docketing systems. Administers building and physical security systems, including access control, surveillance, alarm systems, panic buttons, and coordination with on-site security personnel. Acts as liaison with building security and management to address safety concerns, programming upgrades, and performance issues in partnership with local Facilities teams. Maintains Injury and Illness Prevention (IIPP) and Hazardous Materials (HAZMAT) manuals. Oversees annual testing and regular maintenance of office generator systems (where applicable). Facilities/Space Management Responsible for project managing and assists with office buildouts, office moves, renovations and office construction firmwide. Maintains documentation for office buildouts and relocations, as well as budgeting plans. Assists with review of architectural, MEP and other construction documents. Coordinates internal meetings with office administrators, facilities personnel and IT staff to support buildouts and construction projects. Maintains meeting notes and internal deadlines related to construction projects. Acts as liaison with outside construction management personnel, architects, general contractors and vendors in relation to building projects. Manages the monthly budgeting and expense ledger. Prepares and provides monthly variance reports related to safety, security and facilities accounts. Meets regularly with the Senior Director of Facilities and Office Operations regarding all areas of responsibility. Desired Skills and Qualifications: Ability to think strategically and innovatively. Ability to handle emergency situations in a calm, thoughtful and professional manner. Ability to prioritize and handle multiple tasks or projects simultaneously, efficiently and effectively. Exceptional organizational and planning skills. Strong analytical and interpersonal skills and exceptional problem-solving skills. Professional demeanor and the ability to maintain absolute confidentiality. Ability to cultivate and objectively maintain good vendor relationships to ensure vendor support and responsiveness in addition to competitive pricing. Exceptional customer service skills and the ability to handle complicated matters and/or complaints in a calm, courteous and diplomatic manner. Knowledge of safety and security, emergency response and disaster recovery programs, and policies and procedures. Ability to provide training (to include hands-on training) to staff. Proficiency in MS Office (Excel, MS Word, Outlook, PowerPoint, Adobe Acrobat), Send Word Now, Preparis and other technology applications as may be required. Excellent written, verbal and organizational skills. High level of attention to detail. Ability to work within tight deadlines and/or in challenging situations. Ability to effectively manage projects to completion. Willingness and ability to travel to other offices, if needed or required. Safety and security program experience preferred. Knowledge of OSHA requirements and HIPAA rules. Knowledge of general construction procedures, documents and planning preferred Ergonomic training or certification. CPR, AED and First Aid training or certification. Reporting to the Senior Director of Facilities and Office Operations, the ideal candidate will have 5+ years of experience in safety, security and construction management. Experience with development and oversight of emergency response and disaster recovery programs preferred. Bachelor's degree and previous law firm experience and/or experience in a professional services firm is preferred.
Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $115,000 - $172,750 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Equal Opportunity Employer
Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws.We are committed to providing equal employment opportunities for all. Agency Submissions
At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here . San Francisco Fair Chance Ordinance
Pursuant to theSan Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
#J-18808-Ljbffr