Unified Business Technologies Inc
Senior Management Analyst
Unified Business Technologies Inc, Falls Church, Virginia, United States, 22042
Job Description
Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying. Job Description Description : The Senior Management Analyst primary role assists Program Manager, Operations Manager leads in providing information, training requirements, and other documentation to government personnel. Provide overall management, control, coordination, and execution of assigned projects as directed by the Government lead. Duties and Responsibilities Provide programmatic support for all PBI initiatives / programs. Provide onsite support to the DHA Analytics Division as directed by Government. Provide coordination with Subject Matter Experts (SMEs), e.g., to attend / announce meetings, to deliver products by established deadlines, etc. Update contact lists, prepare meeting agendas, and capture meeting minutes, action items, issues, and risks for review. Attend meetings for FE Branches, and / or Enterprise groups and record / report / communicate back to Government leadership items of discussion especially relevant to DHA Facilities data and analytics. Coordinate daily, weekly, and quarterly meetings as requested by Government and / or other managers of the PBI team, including, but not limited to the PBI Sync, PBI Metrics, Reports and Visualizations (MRV), IDE Technical Working Group, PBI Data Governance, PBI Dashboard meetings, and Lunch and Learn training sessions. Review and maintain system access ensuring training is up to date. Support other initiatives which may include training courses (e.g., Lunch and Learns, FE Data Summit), ad hoc requests supporting Congressional requests for data, supporting FE-PBI Initiatives (e.g., EAS IV to DMLSS Reconciliation IPR), communications (e.g., MAX Transition Newsletters). Conduct support for and / or documentation development for facilities space analysis in support of DoD-VA Joint Incentive Fund (JIF), Military Health System Support Initiatives (MHSSI), Business Case Analysis (BCA), and other resource allocation decision analysis. Manages the DHA FE PBI SharePoint site and support as directed by DHA FE PBI leadership. Provides PBI team with meeting documentation, products and support as needed for meetings, reports, and other government deliverables. Supports and implements Training and Education requirements in DHA. Provide training support to training support specialist in development of DHA PBI Comprehensive Training, including but not limited to overall organization of the PBI branch and products produced by the PBI branch, dashboard, recording and editing DHA FE PBI Virtual Training Videos in support of overall PBI training initiatives including but not limited to any future planned Data Summit events Provide additional admin support as needed (creating / editing forms and spreadsheets, updating weekly PBI Sync slides, etc.) Manage and distribute ORG Chart, Contact List, updated phone roster, etc. for the contractor Support onboarding of new contracting employees (MS TEAMS access M2 Access, SharePoint Online access, etc.) and track through completion of DHA onboarding process to ensure PBI immersion is successful. Supplies administrative support services to DHA FE executive, professional group, and organizational department to include support of project support specialists and workflow management support specialists within other DHA-FE branches. Uses independent judgment in completing activities and operates under general supervision in completion of DHA-FE taskers, processes, requirements and ad-hoc requests. May act as an administrative liaison with internal and / or external sources to support the program and operations manager. Supports development of forms and / or templates, preparing complex reports or forms, organizing, and maintaining electronic records or files, interpreting data, resolving routine problems, researching, administers the creation, reproduction, security, maintenance, and use of organization records and documentation, but not limited to answering questions. Proofreads documents for spelling, typographical errors, and grammar. Establishes policies and procedures for document development, retention, and disposition. Determines records identification system for information management storage and retrieval. Suggests records formats and storage methods; confers with management regarding records management needs. Performs moderately complex to difficult administrative and clerical duties. Examples of work performed may include composing routine correspondence, preparing routine reports, scheduling meetings / appointments, arranging travel, providing information, maintaining files, transcribing recorded meeting minutes, distributing agendas, and maintaining calendars. Performs typing or transcription of a variety of complex documents by operating word processing equipment. Produced documents may be technical or confidential and require use of advanced applications. Proofreads and edits own work and the work of others. Follows formatting instructions or establishes format on own initiative. Identify continuous process improvement courses of actions to utilize current and evolving technologies (tools, programs, software) to be used to increase division operational functionality and enhance current processes and procedures of DHA-FE.PBI. Assists in the origination, development, formulation, and execution of administrative and management policies, programs, and plans as they pertain to FE functions. Assists in the preparation / update of various information / decision papers / briefs that may be presented / sent / briefed to senior DHA. Requirements : 5+ years’ previous experience in program management, project management, facilities management, administration, or related field preferred.Strong working knowledge of Microsoft Office Suite / Microsoft 365, Microsoft Project, or other project management solution to manage projects.Experience in Healthcare Clinical Operations.Ability to ensure proper system interfaces.Ability to collect data for analysis.Ability to develop products resulting from analysis.
Skills Excellent group and team facilitation skills.Excellent organizational skills including attention to detail and multitasking skills.Excellent client-facing and internal communication skills.Excellent written and verbal communication skills.Strong tasks management and organizational skills, attention to detail and multitasking required. #J-18808-Ljbffr
Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying. Job Description Description : The Senior Management Analyst primary role assists Program Manager, Operations Manager leads in providing information, training requirements, and other documentation to government personnel. Provide overall management, control, coordination, and execution of assigned projects as directed by the Government lead. Duties and Responsibilities Provide programmatic support for all PBI initiatives / programs. Provide onsite support to the DHA Analytics Division as directed by Government. Provide coordination with Subject Matter Experts (SMEs), e.g., to attend / announce meetings, to deliver products by established deadlines, etc. Update contact lists, prepare meeting agendas, and capture meeting minutes, action items, issues, and risks for review. Attend meetings for FE Branches, and / or Enterprise groups and record / report / communicate back to Government leadership items of discussion especially relevant to DHA Facilities data and analytics. Coordinate daily, weekly, and quarterly meetings as requested by Government and / or other managers of the PBI team, including, but not limited to the PBI Sync, PBI Metrics, Reports and Visualizations (MRV), IDE Technical Working Group, PBI Data Governance, PBI Dashboard meetings, and Lunch and Learn training sessions. Review and maintain system access ensuring training is up to date. Support other initiatives which may include training courses (e.g., Lunch and Learns, FE Data Summit), ad hoc requests supporting Congressional requests for data, supporting FE-PBI Initiatives (e.g., EAS IV to DMLSS Reconciliation IPR), communications (e.g., MAX Transition Newsletters). Conduct support for and / or documentation development for facilities space analysis in support of DoD-VA Joint Incentive Fund (JIF), Military Health System Support Initiatives (MHSSI), Business Case Analysis (BCA), and other resource allocation decision analysis. Manages the DHA FE PBI SharePoint site and support as directed by DHA FE PBI leadership. Provides PBI team with meeting documentation, products and support as needed for meetings, reports, and other government deliverables. Supports and implements Training and Education requirements in DHA. Provide training support to training support specialist in development of DHA PBI Comprehensive Training, including but not limited to overall organization of the PBI branch and products produced by the PBI branch, dashboard, recording and editing DHA FE PBI Virtual Training Videos in support of overall PBI training initiatives including but not limited to any future planned Data Summit events Provide additional admin support as needed (creating / editing forms and spreadsheets, updating weekly PBI Sync slides, etc.) Manage and distribute ORG Chart, Contact List, updated phone roster, etc. for the contractor Support onboarding of new contracting employees (MS TEAMS access M2 Access, SharePoint Online access, etc.) and track through completion of DHA onboarding process to ensure PBI immersion is successful. Supplies administrative support services to DHA FE executive, professional group, and organizational department to include support of project support specialists and workflow management support specialists within other DHA-FE branches. Uses independent judgment in completing activities and operates under general supervision in completion of DHA-FE taskers, processes, requirements and ad-hoc requests. May act as an administrative liaison with internal and / or external sources to support the program and operations manager. Supports development of forms and / or templates, preparing complex reports or forms, organizing, and maintaining electronic records or files, interpreting data, resolving routine problems, researching, administers the creation, reproduction, security, maintenance, and use of organization records and documentation, but not limited to answering questions. Proofreads documents for spelling, typographical errors, and grammar. Establishes policies and procedures for document development, retention, and disposition. Determines records identification system for information management storage and retrieval. Suggests records formats and storage methods; confers with management regarding records management needs. Performs moderately complex to difficult administrative and clerical duties. Examples of work performed may include composing routine correspondence, preparing routine reports, scheduling meetings / appointments, arranging travel, providing information, maintaining files, transcribing recorded meeting minutes, distributing agendas, and maintaining calendars. Performs typing or transcription of a variety of complex documents by operating word processing equipment. Produced documents may be technical or confidential and require use of advanced applications. Proofreads and edits own work and the work of others. Follows formatting instructions or establishes format on own initiative. Identify continuous process improvement courses of actions to utilize current and evolving technologies (tools, programs, software) to be used to increase division operational functionality and enhance current processes and procedures of DHA-FE.PBI. Assists in the origination, development, formulation, and execution of administrative and management policies, programs, and plans as they pertain to FE functions. Assists in the preparation / update of various information / decision papers / briefs that may be presented / sent / briefed to senior DHA. Requirements : 5+ years’ previous experience in program management, project management, facilities management, administration, or related field preferred.Strong working knowledge of Microsoft Office Suite / Microsoft 365, Microsoft Project, or other project management solution to manage projects.Experience in Healthcare Clinical Operations.Ability to ensure proper system interfaces.Ability to collect data for analysis.Ability to develop products resulting from analysis.
Skills Excellent group and team facilitation skills.Excellent organizational skills including attention to detail and multitasking skills.Excellent client-facing and internal communication skills.Excellent written and verbal communication skills.Strong tasks management and organizational skills, attention to detail and multitasking required. #J-18808-Ljbffr