USA Jobs
Executive Assistant
Duties: Directing and responding to incoming calls, emails, mail, and visitors Scheduling and coordinating logistics for internal and external meetings Assisting with travel arrangements, including booking reservations and processing expense reports Preparing correspondence and other written documents, including briefings, reports, meeting agendas, and minutes Completing data entry assignments, compiling reports, maintaining files for paper and electronic records, and printing, scanning, and photocopying documents Assisting with vendor and expert communications and ensuring the timely and accurate processing and payment of any related invoices Providing legal support by entering or searching for information in the OAG's case management system, preparing legal documents, compiling discovery material for production, and completing non-legal research assignments Assisting with special projects and other administrative duties as needed Desirables: Relevant work experience as either an office manager or administrative assistant demonstrating the ability to handle a range of administrative and clerical duties/responsibilities Comfort and proficiency using technology to complete work assignments, including using Outlook, Word, and Excel, as well as learning new computer applications as needed Strong verbal and written communication, organization, and analytical skills Proactive with the ability to self-troubleshoot and self-manage multiple deadlines and competing priorities Customer-focused with the proven ability to work independently and collaboratively in a team setting Sound judgment with experience handling sensitive and confidential information and documents Previous work experience in a law office and knowledge of legal document preparation and court filings are desirable Education: Bachelors Degree
Duties: Directing and responding to incoming calls, emails, mail, and visitors Scheduling and coordinating logistics for internal and external meetings Assisting with travel arrangements, including booking reservations and processing expense reports Preparing correspondence and other written documents, including briefings, reports, meeting agendas, and minutes Completing data entry assignments, compiling reports, maintaining files for paper and electronic records, and printing, scanning, and photocopying documents Assisting with vendor and expert communications and ensuring the timely and accurate processing and payment of any related invoices Providing legal support by entering or searching for information in the OAG's case management system, preparing legal documents, compiling discovery material for production, and completing non-legal research assignments Assisting with special projects and other administrative duties as needed Desirables: Relevant work experience as either an office manager or administrative assistant demonstrating the ability to handle a range of administrative and clerical duties/responsibilities Comfort and proficiency using technology to complete work assignments, including using Outlook, Word, and Excel, as well as learning new computer applications as needed Strong verbal and written communication, organization, and analytical skills Proactive with the ability to self-troubleshoot and self-manage multiple deadlines and competing priorities Customer-focused with the proven ability to work independently and collaboratively in a team setting Sound judgment with experience handling sensitive and confidential information and documents Previous work experience in a law office and knowledge of legal document preparation and court filings are desirable Education: Bachelors Degree