Position Overview
KID Museum is seeking a motivated and detail-oriented Special Projects Associate to provide critical operational support to the Executive Director, Chief Strategy & Advancement Officer, and other senior leaders. This position reports to the Chief Strategy & Advancement Officer and plays an important role in coordinating high-impact projects and activities across fundraising and partnership development that help KID Museum achieve its strategic goals.
The ideal candidate is a proactive problem-solver who thrives in a fast-paced, mission-driven environment. They bring curiosity, adaptability, and a collaborative mindset to everything they do. This is an exciting opportunity for someone early in their career to gain experience at the intersection of education innovation, organizational strategy, and stakeholder engagement.
Essential Job Functions
- Manage work plans, timelines, and stakeholder communications for initiatives involving external partners, funders, or collaborators.
- Conduct research to inform strategic decision-making as directed by senior leadership team members.
- Develop memos, presentations, and reports that synthesize findings and outline actions.
- Draft compelling internal and external communications on behalf of senior leadership (ex: Board updates, funder updates, speaker talking points).
- Prepare visually engaging materials including presentations, one-pagers, and proposals tailored to specific audiences.
- Help maintain internal communications tools to execute on senior leadership’s internal communications strategy.
- Build and maintain systems that enhance productivity for senior leadership team members.
- Track organizational and departmental KPIs and provide management support to ensure timely information sharing.
- Coordinate scheduling, meeting preparation, and follow-up for the Executive Director and senior leadership team as needed.
- Support the management of the Executive Director’s fundraising portfolio by tracking contacts, deadlines, and follow-up actions using a CRM and in coordination with the development team.
- Ensure the Executive Director and other members of the Senior Leadership Team are prepared for internal and external meetings with background information, materials and/or talking points.
- Organize logistics and prepare materials for Board Meetings, Committee Meetings, and other meetings involving external stakeholders.
Qualifications:
- Bachelor’s degree preferred.
- 2-4 years of experience in a nonprofit, education, museum or equivalent setting preferred.
- Proficiency in standard office procedures and tools, with the ability to efficiently use Google Workspace, Microsoft Office, and other communications tools.
- Strong organizational and project coordination skills, deadline-driven, and able to manage multiple workstreams at once.
- Strong written and verbal communication skills.
- Strong interpersonal skills with a high degree of professionalism, discretion, and diplomacy in all internal and external interactions.
- Ability to build relationships and work collaboratively with individuals across diverse backgrounds and roles.
- Commitment to KID Museum’s mission and to expanding equitable access to innovative education experiences.
- Flexibility for occasional evening, and/or weekend work in support of partnership cultivation or events.
About KID Museum KID Museum is the nation’s leading educational makerspace for youth. Our mission is to revolutionize how kids learn through the maker experience. Through hands-on programming and deep learning experiences, we empower youth with the creative problem-solving and STEM skills to invent the future. With a focus on engaging populations traditionally underrepresented in STEM, our programs aim to build economic opportunity and diversify the future talent pipeline.
Our vision is to become the standard of excellence for inclusive, impactful maker learning nationally, and a model for how to expand access to maker learning at scale. Our headquarters in the Washington, DC region serves as our innovation hub. In partnership with local school systems, government and philanthropic leaders, we design and deliver K-12 programs that produce results at scale in a large and diverse metropolitan region. We leverage insights from this learning lab to create resources, training, and technical support to expand high-impact maker learning nationally. For more information, please visit
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