Senior Administrative Assistant - ( Staff | CSE-Physics | req2621 )

Join to apply for the Senior Administrative Assistant - (Staff | CSE-Physics | req2621) role at Albers School of Business and Economics at Seattle University .

**Position Details:**

• FLSA Status: Nonexempt
• Months Per Year: 12
• Employment Status: Full-Time
• Work Model: Hybrid Eligible*

Seattle University is a progressive Jesuit and Catholic institution committed to diversity, inclusion, and academic excellence. We foster a welcoming environment for all members of our community.

**Core Competencies:**

• Effective Team Collaboration
• Emotionally Intelligent Communication
• Ethics and Integrity
• Flexibility and Innovation
• Mindful Inclusion
• Outcomes-Driven Orientation

**Position Description:**

Reporting to department chairs, this role provides administrative support to the Physics & Electrical and Computer Engineering departments, contributing to a student-centered, creative team environment.

**Essential Functions:**

1. Provide general administrative support, including report and spreadsheet generation, data entry, scheduling, and room reservations.
2. Assist with strategic initiatives like recruitment and outreach.
3. Support faculty teaching activities, including procurement and classroom needs.
4. Facilitate course evaluations and maintain departmental content online.
5. Coordinate departmental events and maintain files and records.
6. Assist with hiring processes and onboarding.
7. Support faculty research activities and manage student data.
8. Support advisory board activities, including meeting minutes and communication.

**Budget Oversight:**

1. Track and reconcile departmental budgets, manage purchases, and maintain financial records.

**Academic Support:**

1. Assist with registration, scheduling, and curriculum management.
2. Enter course descriptions and manage scheduling details.
3. Proctor exams as needed.

**Reception Duties:**

1. Provide front desk services, interacting with students, faculty, and visitors.
2. Assist with campus logistics and facilities repairs.

**Qualifications:**

• High School diploma or GED with 2+ years of administrative experience or equivalent.
• Proficiency in MS Office, website maintenance, and effective communication skills.
• Strong customer service and organizational skills.
• Demonstrated commitment to diversity and university values.

**Preferred Qualifications:**

• Bachelors degree.
• Experience in an academic environment.

**Application Instructions:** Attach a cover letter and resume. Positions remain open until filled.

**Compensation:** Salary range $43,500 - $47,000, with comprehensive benefits including health, retirement, tuition assistance, and more.

**Work Model:** Hybrid eligible after initial onboarding (3-6 months).