VCU Health
Senior Administrative Assistant - Otolaryngology - Days
The Senior Administrative Assistant provides comprehensive administrative support to the Chair and assigned faculty within the Department of Otolaryngology/Head and Neck Surgery.
&##128736;️ Key Responsibilities
Faculty Support & Scheduling:
Manages faculty and division calendars
Updates and distributes on-call calendars
Tracks PTO and clinic closures
Meetings & Communication:
Sets agendas and distributes materials for division meetings
Manages event planning and logistics for division events
Travel & Reimbursement:
Coordinates travel (including prior authorizations)
Processes travel reimbursements
Credentialing & Purchasing:
Handles licensure and credentialing processes
Purchases medical/office supplies
Medical Administrative Tasks:
Uses knowledge of medical terminology to support secretarial duties
Compiles and maintains medical records, charts, and reports
&##129513; Skills & Competencies
Organizational & Multitasking Skills
Excellent Communication (both written and verbal)
Proficiency in Medical Terminology
Knowledge of Hospital/Clinical Administrative Systems
Independence & Decision-Making Ability
Technological Proficiency (likely in tools such as Outlook, Excel, EMR systems)
✅ Ideal Candidate Profile
An ideal candidate would be:
Experienced in healthcare administration
Comfortable balancing multiple calendars and priorities
Familiar with academic medical environments
Proactive and solutions-oriented, with good judgment
The Senior Administrative Assistant provides comprehensive administrative support to the Chair and assigned faculty within the Department of Otolaryngology/Head and Neck Surgery.
&##128736;️ Key Responsibilities
Faculty Support & Scheduling:
Manages faculty and division calendars
Updates and distributes on-call calendars
Tracks PTO and clinic closures
Meetings & Communication:
Sets agendas and distributes materials for division meetings
Manages event planning and logistics for division events
Travel & Reimbursement:
Coordinates travel (including prior authorizations)
Processes travel reimbursements
Credentialing & Purchasing:
Handles licensure and credentialing processes
Purchases medical/office supplies
Medical Administrative Tasks:
Uses knowledge of medical terminology to support secretarial duties
Compiles and maintains medical records, charts, and reports
&##129513; Skills & Competencies
Organizational & Multitasking Skills
Excellent Communication (both written and verbal)
Proficiency in Medical Terminology
Knowledge of Hospital/Clinical Administrative Systems
Independence & Decision-Making Ability
Technological Proficiency (likely in tools such as Outlook, Excel, EMR systems)
✅ Ideal Candidate Profile
An ideal candidate would be:
Experienced in healthcare administration
Comfortable balancing multiple calendars and priorities
Familiar with academic medical environments
Proactive and solutions-oriented, with good judgment