Senior Administrative Assistant - Otolaryngology - Days

Senior Administrative Assistant - Otolaryngology - Days The Senior Administrative Assistant provides comprehensive administrative support to the Chair and assigned faculty within the Department of Otolaryngology/Head and Neck Surgery. Key Responsibilities Faculty Support & Scheduling: Manages faculty and division calendars Updates and distributes on-call calendars Tracks PTO and clinic closures Meetings & Communication: Sets agendas and distributes materials for division meetings Manages event planning and logistics for division events Travel & Reimbursement: Coordinates travel (including prior authorizations) Processes travel reimbursements Credentialing & Purchasing: Handles licensure and credentialing processes Purchases medical/office supplies Medical Administrative Tasks: Uses knowledge of medical terminology to support secretarial duties Compiles and maintains medical records, charts, and reports Skills & Competencies Organizational & Multitasking Skills Excellent Communication (both written and verbal) Proficiency in Medical Terminology Knowledge of Hospital/Clinical Administrative Systems Independence & Decision-Making Ability Technological Proficiency (likely in tools such as Outlook, Excel, EMR systems) Ideal Candidate Profile An ideal candidate would be: Experienced in healthcare administration Comfortable balancing multiple calendars and priorities Familiar with academic medical environments Proactive and solutions-oriented, with good judgment