Executive Assistant to Chief Executive Officer

Organization: Arkansas Rural Health Partnership (ARHP)

Location: Hybrid (Candidate must reside in the Little Rock, Arkansas area)

Reports to: Chief Executive Officer (CEO)

Employment Type: Part-Time (15–24 hours per week)

I. Position Summary.

The Arkansas Rural Health Partnership is seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the CEO. This part-time, hybrid position is ideal for someone who thrives in a dynamic, mission-driven environment and is skilled in managing executive-level administrative tasks with professionalism and discretion.

II. Key Responsibilities.

1. Manage the CEO’s calendar, including scheduling internal and external meetings, conference calls, and travel
2. Coordinate and prepare materials for board meetings, partner calls, and special events
3. Monitor and manage incoming email communications on behalf of the CEO, responding when appropriate and ensuring timely follow-up on priority items.
4. Draft, edit, and format correspondence, reports, presentations, and grant-related documents
5. Track deadlines, deliverables, and priorities for ongoing projects and commitments
6. Organize digital files and maintain internal records (Google Drive, Dropbox, etc.)
7. Provide virtual meeting support (e.g., Zoom logistics, agendas, notes, follow-ups)
8. Support grant and partner reporting by compiling information and organizing documentation
9. Assist with funder, partner, and stakeholder communications as needed
10. Maintain strict confidentiality and serve as a trusted liaison for internal and external stakeholders

III. Qualifications.

1. Bachelor’s degree required
2. Excellent written and verbal communication skills
3. Strong organizational skills with the ability to manage multiple tasks and deadlines
4. High proficiency in Google Workspace, Microsoft Office, Zoom, and cloud-based tools
5. Ability to work independently and exercise sound judgment
6. Experience supporting nonprofit leadership or working in a healthcare setting is a plus
7. Commitment to ARHP’s mission and values, and understanding of rural health is a bonus

IV. Additional Details.

1. Flexible scheduling available, though some availability during standard business hours is required
2. Occasional in-person support may be requested for special events or meetings (with advance notice)
3. This is a part-time, 1099 contract or W-2 position, depending on organizational needs and candidate preference