Payroll and Benefits Specialist

We are seeking a detail-oriented and experienced Payroll and Benefits Specialist to join our dynamic Human Resources team. In this pivotal role, you will be responsible for day-to-day Payroll and Benefits administration. This position will work closely with the Human Resources team and in addition to the HR Team, will provide exceptional service to Ferrer Pulmonary Institute and interact with vendors and service providers.

Essential Functions:

• Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information
• Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.
• Maintains all payroll information related to the calculation, withholding and remittance of federal, state, and local payroll taxes; enters data, updates information, and prepares reports as needed.
• Prepare payroll-related reports (e.g., payroll tax filings, journal entries, accruals) for internal and external stakeholders
• Prepares employee communications related to employee payroll and benefit administration.
• Administers health and welfare plans, including enrollments, changes, and terminations.
• Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Administers time and attendance systems and leaves of absence requests.
• Audits HR, payroll, benefit, and worker’s compensation data for accuracy. Identifies and troubleshoots issues.
• Creates and maintains confidential and accurate employee and payroll files.
• Runs ad hoc reports, creates/files reports as needed.
• Assist with administering various employee benefits programs such as medical, dental, vision, 401(k), life and disability plans, workers compensation and COBRA, including handling plan renewals, reporting and communication.
• Ensures consistent application of benefit policies, procedures and guidelines, compliance and reporting with all federal and state laws and regulatory requirements including FMLA, workers’ compensation, HIPAA, ADA, ACA.
• Coordinates and conducts employee onboarding and educates employees on benefits and enrollment provisions.
• Processes all employee benefit plans including administering new hire enrollments and benefit changes, including terminations on HRIS and various benefits platforms.
• Staying up to date with labor laws, tax regulations, and compliance requirements related to payroll processing.
• Ensuring all payroll practices adhere to legal standards.
• Ensure compliance with federal, state, and local regulations, including ERISA, HIPAA, and ACA.
• Participate in FMLA and ADA suggestions for leaves of absence/disabilities.
• Prepare required compliance reports and documentation.
• Serves as one of the point of contact for insurance brokers and wellness/benefits vendors.
• Support the HR leadership team with negotiating contracts and renewals.
• Monitor vendor performance and resolve any issues related to benefits administration.
• Performs other tasks as assigned.

Experience and Education

• Bachelor’s Degree required; preferably in Business, HR, or Finance related field.
• Human Resources coursework, PHR, SHRM –Certified Payroll Professional (CPP) preferred
• Minimum three years Payroll experience required
• Minimum two-year Benefit Administration experience required

If you are looking for an opportunity to contribute your expertise in a dynamic environment while ensuring the smooth operation of payroll functions, we encourage you to apply for this exciting position!