Bookkeeper

Direct message the job poster from Magnolia Property Company

Human Resources Manager at Magnolia Property Company

Here at Magnolia Property Company, we believe business should be handled with a personal touch. We understand our business is built on making the places we build and manage feel like home. Our team has over 200 years of real estate experience and our dedication to our clients is just as old-school. We believe in a family first approach. Both to our residents, our investors and our home buyers. We have grown a solid niche in the Dallas-Ft. Worth, Austin, and Houston real estate market by delivering incredible results on properties other larger companies wouldnt be able to touch. We design our properties differently, we handle our residents the way we would want to be treated and most importantly we understand owners, because we are owners too. We know how to drive success because we understand people. Our Teams are Growing! Also, be sure to check out our linked-In "Life" page for a glimpse into our Magnolia organization and people!

Rockstars Welcome!

Position Summary:

We are seeking a detail-oriented and highly organized Bookkeeper/Admin to support our Corporate, Development, and Construction teams. This role is responsible for maintaining accurate financial records, processing invoices, managing vendor relations, and providing administrative support to ensure efficient project execution. The ideal candidate has a solid background in bookkeeping, experience in the construction or real estate development industries, and thrives in a fast-paced environment.

**This will be a new position for Magnolia**

Essential Duties and Responsibilities:

• Record day-to-day financial transactions for over 12 entities (AP/AR, bank reconciliations, journal entries)
• Track and categorize construction and development project costs
• Prepare monthly financial reports and assist with budget tracking
• Process expense reimbursements and manage corporate credit card reconciliations
• Support financial audits and maintain organized accounting records
• Receive, review, and process construction & corporate-related invoices and purchase orders
• Communicate with vendors and subcontractors regarding billing and payment status
• Assist with lien releases, COIs, and compliance documentation

Administrative Support:

• Assist the Development and Construction teams with scheduling, document preparation, and file management
• Maintain and update project databases, permits, contracts, and tracking spreadsheets
• Support coordination of bid packages, RFPs, and change orders
• Assist with new vendor setup and W-9 collection
• Vehicle policy support and (Workers Comp, General Liability) Insurance policy audits.
• Responsible for receiving and distributing of Mail in Corporate office.

Qualifications:

• 25 years of bookkeeping and/or administrative experience; construction or real estate industry experience strongly preferred
• Proficiency in QuickBooks , RealPage, Excel , and accounting software (e.g. Sage, Procore, or RealPage Onesite is a plus)
• Strong attention to detail and ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills
• Basic understanding of project budgets and construction financials

Education/Certification

• High school diploma or GED required; Associates or Bachelors degree preferred.

Supervisory Responsibility:

This position does not have direct supervisory duties.

Expected Hours of Work:

Days and hours of work are typically (40 hour work week) Monday through Friday, 8:00 am to 5:00 pm. Flexible work schedule consideration towards a 32-hour work week; per request. Physical presence in the office is required to perform the duties of this position.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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