Tryon Distributing
Monday- Friday 8am-5pm (1 hour lunch)
WHY WORK FOR TRYON? ~
WE'RE PRETTY AWESOME
ROLE OVERVIEW:
The Receptionist will greet, assist, and provide direction and information to customers, employees, visitors, and other guests at the facility. The Receptionist is also responsible for monitoring and responding appropriately to all telephone, mail and email correspondence and for supporting the accounting, operations, and sales teams in administrative tasks requested or assigned.
ABOUT THE ROLE:
Job Posting Title
Office Administrator
Job Description
Job purpose
The Office Administrator is often the first representative of Tryon Distributing for customers, vendors, employees, and suppliers who is seen or heard. The Office Administrator is also responsible for office cleaning, ordering supplies and setting up gatherings whether it is for sales, suppliers or employees.
Supervisory Responsibilities
Oversee the outside vendor in charge of office cleaning. They will verify that the cleaning is done in a timely manner and within the standards set for the cleaner. They will oversee hiring and firing of the office cleaner. This includes finding, interviewing, recommending, and setting standards for the hired cleaning company. Quoting, ordering, and maintaining supplies for the office. This includes Kitchen, Food Pantry, Bathroom, and Office supplies. Oversee the coffee supplier and vending machine company. They will oversee hiring and firing of the vending company and coffee supplier. This includes finding, interviewing, recommending, and setting standards for the hired company. Duties and Responsibilities
Answer all incoming phone calls and direct them to the appropriate person. Take messages if needed and email to the correct person. Securely direct people that come to the door where they need to go and welcome them as a representative of Tryon Distributing. Collect payment and signed invoices from customers and sales representatives ,and ensure all monies are collected and send the Accounts Receivable daily. Notify the Eastern Operations Manager of any security issues. Retrieve and distribute the mail daily. Scheduling conference room for meetings and events. This includes light cleaning before and after the meeting or event, ordering food or supplies if needed, setting up, and breaking down. Assisting during a meeting or events with coffee service or food delivery as needed when scheduled. Maintaining supplies for the office. They will need to be able to get quotes for more common use items, maintain a certain level of all supplies, know which vendors order from, keep a vendor and supply list, and communicate when items need to be sourced. Maintain office decorations. This includes putting decorations up/down for each holiday and ordering new decorations as needed. Maintain the supply closet so that it is clean, organized and stocked. Maintain both kitchens (office and warehouse). This includes verifying the cleaning company has cleaned per the standards set for them, maintaining the food pantry, coffee supplies and kitchen supplies (that include paper towels, kitchen utensils, dish soap, hand soap, etc.). This also includes cleaning out the refrigerator once a week. Assisting with office events including parties and gatherings. This includes ideas, set up, ordering supplies, and breaking down. Responsible for providing their own replacement for times when they are on PTO (Paid Time Off). Qualifications
Knowledge, Skills, and Abilities
Exemplary team participation. Excellent ability to follow procedures and directions. Highly proficient in following budgets and maintaining excellent records. Excellent written and oral communication skills. Education and Experience
High School diploma or GED required. Three years or more experience in Office Administration. Working conditions
Typical office Mostly indoor office environment Noise from routine office equipment and some warehouse equipment/vehicle noise Frequent interruptions Physical requirements
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds, occasionally.
Monday- Friday Standard 40 hours per week
WHY WORK FOR TRYON? ~
WE'RE PRETTY AWESOME
ROLE OVERVIEW:
The Receptionist will greet, assist, and provide direction and information to customers, employees, visitors, and other guests at the facility. The Receptionist is also responsible for monitoring and responding appropriately to all telephone, mail and email correspondence and for supporting the accounting, operations, and sales teams in administrative tasks requested or assigned.
ABOUT THE ROLE:
Job Posting Title
Office Administrator
Job Description
Job purpose
The Office Administrator is often the first representative of Tryon Distributing for customers, vendors, employees, and suppliers who is seen or heard. The Office Administrator is also responsible for office cleaning, ordering supplies and setting up gatherings whether it is for sales, suppliers or employees.
Supervisory Responsibilities
Oversee the outside vendor in charge of office cleaning. They will verify that the cleaning is done in a timely manner and within the standards set for the cleaner. They will oversee hiring and firing of the office cleaner. This includes finding, interviewing, recommending, and setting standards for the hired cleaning company. Quoting, ordering, and maintaining supplies for the office. This includes Kitchen, Food Pantry, Bathroom, and Office supplies. Oversee the coffee supplier and vending machine company. They will oversee hiring and firing of the vending company and coffee supplier. This includes finding, interviewing, recommending, and setting standards for the hired company. Duties and Responsibilities
Answer all incoming phone calls and direct them to the appropriate person. Take messages if needed and email to the correct person. Securely direct people that come to the door where they need to go and welcome them as a representative of Tryon Distributing. Collect payment and signed invoices from customers and sales representatives ,and ensure all monies are collected and send the Accounts Receivable daily. Notify the Eastern Operations Manager of any security issues. Retrieve and distribute the mail daily. Scheduling conference room for meetings and events. This includes light cleaning before and after the meeting or event, ordering food or supplies if needed, setting up, and breaking down. Assisting during a meeting or events with coffee service or food delivery as needed when scheduled. Maintaining supplies for the office. They will need to be able to get quotes for more common use items, maintain a certain level of all supplies, know which vendors order from, keep a vendor and supply list, and communicate when items need to be sourced. Maintain office decorations. This includes putting decorations up/down for each holiday and ordering new decorations as needed. Maintain the supply closet so that it is clean, organized and stocked. Maintain both kitchens (office and warehouse). This includes verifying the cleaning company has cleaned per the standards set for them, maintaining the food pantry, coffee supplies and kitchen supplies (that include paper towels, kitchen utensils, dish soap, hand soap, etc.). This also includes cleaning out the refrigerator once a week. Assisting with office events including parties and gatherings. This includes ideas, set up, ordering supplies, and breaking down. Responsible for providing their own replacement for times when they are on PTO (Paid Time Off). Qualifications
Knowledge, Skills, and Abilities
Exemplary team participation. Excellent ability to follow procedures and directions. Highly proficient in following budgets and maintaining excellent records. Excellent written and oral communication skills. Education and Experience
High School diploma or GED required. Three years or more experience in Office Administration. Working conditions
Typical office Mostly indoor office environment Noise from routine office equipment and some warehouse equipment/vehicle noise Frequent interruptions Physical requirements
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds, occasionally.
Monday- Friday Standard 40 hours per week