USA Jobs
Administrative Assistant
We are looking for an organized and detail-oriented Administrative Assistant to join a dynamic legal team in Palm Desert, California. This is a contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will play a crucial role in maintaining efficient office operations while supporting attorneys and staff in delivering exceptional legal services. Responsibilities: Serve as the primary point of contact at the reception desk, welcoming visitors and ensuring a detail-oriented and friendly environment. Coordinate appointments, court deadlines, and schedules through effective communication with clients, attorneys, and team members. Prepare and organize materials, binders, and documents for court appearances and legal proceedings with precision and attention to detail. Perform a variety of clerical tasks, including data entry, filing, and managing correspondence to support the firm's daily operations. Maintain office supplies, ensure cleanliness, and contribute to an organized workspace. Support the team in handling inbound calls and directing inquiries to appropriate personnel. Assist in administrative tasks related to case management and legal documentation. Uphold confidentiality and professionalism in all interactions and tasks. Requirements: Possess a friendly and approachable demeanor, with the ability to create a positive experience for clients and colleagues. Demonstrate proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Familiarity with legal software or case management systems is a plus. Exhibit strong organizational skills and attention to detail to effectively manage multiple administrative responsibilities. Showcase excellent verbal and written communication skills to professionally interact with clients and colleagues. Display dependability, punctuality, and the ability to work independently as well as collaboratively within a team. Prior experience in administrative roles, particularly within a legal office setting, is highly desirable. Ability to handle sensitive information with discretion and maintain confidentiality.
We are looking for an organized and detail-oriented Administrative Assistant to join a dynamic legal team in Palm Desert, California. This is a contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will play a crucial role in maintaining efficient office operations while supporting attorneys and staff in delivering exceptional legal services. Responsibilities: Serve as the primary point of contact at the reception desk, welcoming visitors and ensuring a detail-oriented and friendly environment. Coordinate appointments, court deadlines, and schedules through effective communication with clients, attorneys, and team members. Prepare and organize materials, binders, and documents for court appearances and legal proceedings with precision and attention to detail. Perform a variety of clerical tasks, including data entry, filing, and managing correspondence to support the firm's daily operations. Maintain office supplies, ensure cleanliness, and contribute to an organized workspace. Support the team in handling inbound calls and directing inquiries to appropriate personnel. Assist in administrative tasks related to case management and legal documentation. Uphold confidentiality and professionalism in all interactions and tasks. Requirements: Possess a friendly and approachable demeanor, with the ability to create a positive experience for clients and colleagues. Demonstrate proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Familiarity with legal software or case management systems is a plus. Exhibit strong organizational skills and attention to detail to effectively manage multiple administrative responsibilities. Showcase excellent verbal and written communication skills to professionally interact with clients and colleagues. Display dependability, punctuality, and the ability to work independently as well as collaboratively within a team. Prior experience in administrative roles, particularly within a legal office setting, is highly desirable. Ability to handle sensitive information with discretion and maintain confidentiality.