Stanford
Associate Registrar - Degree Progress, Programs & Audit
Stanford, Stanford, California, United States, 94305
Associate Registrar
Reporting to the Deputy Registrar, the Associate Registrar provides strategic leadership and operational oversight for key academic functions within the Office of the University Registrar. In this pivotal role, you will lead university-wide efforts to support student degree progress, manage academic program governance, and ensure compliance with academic policy and external regulations. You will shape and implement institutional strategies that uphold the integrity of academic records, support student success, and advance policy-aligned service delivery across schools and administrative units. As part of Student & Academic Services' commitment to improving and streamlining the student and staff experience, you will provide functional and technical leadership for high-impact areas such as degree audit (MAP), transfer articulation, academic program structure, tuition assessment, and student registration statuses. You will partner with academic departments, university governance committees, and administrative stakeholders to manage new program implementation and policy change, ensuring alignment with faculty-approved requirements and governance standards. Your responsibilities will include leading the Degree Progress, Degree Audit, and Programs teams; managing quarterly degree conferral and commencement; overseeing academic program review and University Bulletin maintenance; and supporting system governance and configuration. You will also collaborate with Institutional Research & Decision Support to support initiatives such as Future in the Major reporting and with Compliance and Athletics to support NCAA certification through MAP. By blending strategic planning with hands-on operational execution, you will maintain the accuracy of student records, academic requirements, and tuition logicensuring that students, faculty, and staff have access to reliable and policy-aligned information. Your leadership will play a central role in advancing the university's academic mission and delivering responsive, high-quality services across the student lifecycle. Inclusion and diversity are integral to our commitment to excellence. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students from diverse backgrounds, or incorporating diverse perspectives in their work. Student & Academic Services Leadership
Provide strategic direction and operational leadership for the Degree Progress, Degree Audit, and Degree Programs units within the Office of the University Registrar. Directly supervise Assistant Registrars and Student Services Specialists; mentor staff, set clear performance expectations, and foster professional growth through coaching, feedback, and leadership development. Represent the Office of the University Registrar in cross-campus committees, workgroups, and meetings with deans, faculty, academic departments, administrative offices, and student groups. Advise the Deputy Registrar on operational planning, staffing, and policy decisions related to academic progress, degree audit, and program governance. Oversee and maintain Confluence-based documentation and internal policy knowledge bases to ensure consistent application of procedures and accessibility of resources across the university. Lead team retreats, training programs, and process improvement workshops to build a collaborative, high-performing team focused on innovation and service excellence.
Degree Progress and Audit
Set the strategic vision for student degree progress, tuition assessment, and transfer articulation, partnering with faculty, Schools, and the Offices of the Vice Provosts for Undergraduate, Graduate, and Postdoctoral Education. Lead the ongoing development and enhancement of the university's degree audit system (MAP), including system design, configuration, release planning, and collaboration with vendors and internal partners. Manage quarterly degree conferral and commencement processes, including validation of degree requirements, resolution of exceptions, faculty Senate coordination, and student communications. Oversee transfer articulation operations, workflows, and tools to ensure accurate evaluation of external coursework and equitable credit application. Conduct routine audits of degree data, exceptions, and transfer rules to ensure compliance with faculty-approved curriculum and university policy. Coordinate cross-functional teams to address system limitations, propose new functionalities, and implement enhancements that improve degree progress tracking and advising tools. Collaborate with Institutional Research & Decision Support to support data-driven initiatives such as Future in the Major reporting and integrate reporting tools into student-facing platforms. Ensure appropriate physical, technical, and administrative controls are in place to protect student academic data applicable to a student's educational record under FERPA (Family Educational Rights and Privacy Act).
Degree Programs Governance
Serve as the university's lead operational partner in managing academic program structures (degrees, majors, minors) and coordinating the review and implementation of program and policy changes. Partner with faculty governance committees, academic units, and administrative stakeholders to ensure alignment with approved curricular requirements. Oversee the maintenance and accuracy of academic program information in the University Bulletin, degree audit (MAP), and curriculum management systems. Facilitate university policy review and implementation processes, supporting compliance across student systems and communications. Present proposals and provide subject matter expertise to faculty committees on new or revised programs, academic policies, and student statuses. Lead the Registrar's Office response to complex academic policy inquiries in coordination with partners such as OGC, VPUE, VPGE, and Title IX. Evaluate third-party tools to support program management and articulation, collaborating with University IT and vendors to enhance functionality and integration. Ensure continuity of operations and policy compliance in the Registrar's role supporting the Faculty Senate and academic program governance.
Minimum Requirements
Education & Experience
: Bachelor's degree and seven years of relevant experience or combination of education and relevant experience. Knowledge, Skills, and Abilities
: Demonstrated skills in managing and developing staff. Advanced understanding of higher education administration and operations of the Registrar's Office. Advanced skills in analysis and development of complex business processes and ability to translate to solutions. Advanced interpersonal skills and leads through collaboration. Ability to interpret and explain complex academic policies and procedures. Expert communication skills, both oral and written. Expert problem-solving and customer skills. Advanced experience with office applications. Ability to work with computer applications and systems, and business processes.
Physical Requirements
*: Frequently perform desk based computer tasks, seated work and use light/fine grasping. Occasionally lift, carry, push pull objects that weigh up to 10 pounds. Rarely stand, walk, use a telephone and write by hand.
* Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources. Working Conditions
: This is a hybrid position which requires 2 days of on-site work per week (currently Tuesday and Thursday) in Stanford's Redwood City campus. May work extended or non-standard hours based on project or business needs.
Work Standards
: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
The expected pay range for this position is $128,000
$132,000 annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
Reporting to the Deputy Registrar, the Associate Registrar provides strategic leadership and operational oversight for key academic functions within the Office of the University Registrar. In this pivotal role, you will lead university-wide efforts to support student degree progress, manage academic program governance, and ensure compliance with academic policy and external regulations. You will shape and implement institutional strategies that uphold the integrity of academic records, support student success, and advance policy-aligned service delivery across schools and administrative units. As part of Student & Academic Services' commitment to improving and streamlining the student and staff experience, you will provide functional and technical leadership for high-impact areas such as degree audit (MAP), transfer articulation, academic program structure, tuition assessment, and student registration statuses. You will partner with academic departments, university governance committees, and administrative stakeholders to manage new program implementation and policy change, ensuring alignment with faculty-approved requirements and governance standards. Your responsibilities will include leading the Degree Progress, Degree Audit, and Programs teams; managing quarterly degree conferral and commencement; overseeing academic program review and University Bulletin maintenance; and supporting system governance and configuration. You will also collaborate with Institutional Research & Decision Support to support initiatives such as Future in the Major reporting and with Compliance and Athletics to support NCAA certification through MAP. By blending strategic planning with hands-on operational execution, you will maintain the accuracy of student records, academic requirements, and tuition logicensuring that students, faculty, and staff have access to reliable and policy-aligned information. Your leadership will play a central role in advancing the university's academic mission and delivering responsive, high-quality services across the student lifecycle. Inclusion and diversity are integral to our commitment to excellence. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students from diverse backgrounds, or incorporating diverse perspectives in their work. Student & Academic Services Leadership
Provide strategic direction and operational leadership for the Degree Progress, Degree Audit, and Degree Programs units within the Office of the University Registrar. Directly supervise Assistant Registrars and Student Services Specialists; mentor staff, set clear performance expectations, and foster professional growth through coaching, feedback, and leadership development. Represent the Office of the University Registrar in cross-campus committees, workgroups, and meetings with deans, faculty, academic departments, administrative offices, and student groups. Advise the Deputy Registrar on operational planning, staffing, and policy decisions related to academic progress, degree audit, and program governance. Oversee and maintain Confluence-based documentation and internal policy knowledge bases to ensure consistent application of procedures and accessibility of resources across the university. Lead team retreats, training programs, and process improvement workshops to build a collaborative, high-performing team focused on innovation and service excellence.
Degree Progress and Audit
Set the strategic vision for student degree progress, tuition assessment, and transfer articulation, partnering with faculty, Schools, and the Offices of the Vice Provosts for Undergraduate, Graduate, and Postdoctoral Education. Lead the ongoing development and enhancement of the university's degree audit system (MAP), including system design, configuration, release planning, and collaboration with vendors and internal partners. Manage quarterly degree conferral and commencement processes, including validation of degree requirements, resolution of exceptions, faculty Senate coordination, and student communications. Oversee transfer articulation operations, workflows, and tools to ensure accurate evaluation of external coursework and equitable credit application. Conduct routine audits of degree data, exceptions, and transfer rules to ensure compliance with faculty-approved curriculum and university policy. Coordinate cross-functional teams to address system limitations, propose new functionalities, and implement enhancements that improve degree progress tracking and advising tools. Collaborate with Institutional Research & Decision Support to support data-driven initiatives such as Future in the Major reporting and integrate reporting tools into student-facing platforms. Ensure appropriate physical, technical, and administrative controls are in place to protect student academic data applicable to a student's educational record under FERPA (Family Educational Rights and Privacy Act).
Degree Programs Governance
Serve as the university's lead operational partner in managing academic program structures (degrees, majors, minors) and coordinating the review and implementation of program and policy changes. Partner with faculty governance committees, academic units, and administrative stakeholders to ensure alignment with approved curricular requirements. Oversee the maintenance and accuracy of academic program information in the University Bulletin, degree audit (MAP), and curriculum management systems. Facilitate university policy review and implementation processes, supporting compliance across student systems and communications. Present proposals and provide subject matter expertise to faculty committees on new or revised programs, academic policies, and student statuses. Lead the Registrar's Office response to complex academic policy inquiries in coordination with partners such as OGC, VPUE, VPGE, and Title IX. Evaluate third-party tools to support program management and articulation, collaborating with University IT and vendors to enhance functionality and integration. Ensure continuity of operations and policy compliance in the Registrar's role supporting the Faculty Senate and academic program governance.
Minimum Requirements
Education & Experience
: Bachelor's degree and seven years of relevant experience or combination of education and relevant experience. Knowledge, Skills, and Abilities
: Demonstrated skills in managing and developing staff. Advanced understanding of higher education administration and operations of the Registrar's Office. Advanced skills in analysis and development of complex business processes and ability to translate to solutions. Advanced interpersonal skills and leads through collaboration. Ability to interpret and explain complex academic policies and procedures. Expert communication skills, both oral and written. Expert problem-solving and customer skills. Advanced experience with office applications. Ability to work with computer applications and systems, and business processes.
Physical Requirements
*: Frequently perform desk based computer tasks, seated work and use light/fine grasping. Occasionally lift, carry, push pull objects that weigh up to 10 pounds. Rarely stand, walk, use a telephone and write by hand.
* Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources. Working Conditions
: This is a hybrid position which requires 2 days of on-site work per week (currently Tuesday and Thursday) in Stanford's Redwood City campus. May work extended or non-standard hours based on project or business needs.
Work Standards
: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
The expected pay range for this position is $128,000
$132,000 annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package.