UT Health Austin
E-Commerce Payment Specialist
The Payment Services department provides training, ongoing support and development to colleges, schools, units and researchers; strategically address sourcing, contracting, revenue generating opportunities and payment needs, while safeguarding for the highest-level of qualified and diverse supplier performance. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. Purpose
Provide accounts payable support for the University community and vendors by preparing or reviewing payment documents for eCommerce accurately and promptly. Ensure adherence to state and federal rules and regulations in regards to procurement and payment. Responsibilities
Review and reconcile monthly assigned UT Market vendor statements to clear outstanding invoices and/or credit memos by reconciling to DEFINE and to Jaggear. Determine the reason outstanding invoice remains not paid and try to resolve issues. Ensure prompt payment of UT Market invoices by processing credit memos in DEFINE, flipping purchase orders to create electronic invoices not received electronically in Jaggaer and daily downloading of the VPU successfully created report, and of the VPU error creation report. Primary responder to email requests sent to oa.ePayments@austin.utexsa.edu group email address by departments and vendors to include requesting PDF copies UT Market invoices. Review and process credit memos as needed for UTMarket Orders on VP1 payment documents. Create Excel spreadsheet of "Unmatched Invoices" to email Chemistry department on the 1st and 15th of every month. Assist with other duties as assigned by supervisor such as review for approval other types of payment documents in AP as needed or check, sort and scan invoices received via US mail and campus mail or make deposit runs. Required Qualifications
Bachelor's degree and six years of experience at the Administrative Assistant level, or high school graduation or GED, and six years of clerical experience. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of one year of applicable experience is required. Demonstrated ability to produce high quality results and show attention to detail. Must be able to multi-task, organize priorities, and work with numerous deadlines. Preferred Qualifications
Bachelor's degree. More than six years of clerical experience. Three or more years of experience with accounts payable functions and customer service related experience. One or more years of experience with DEFINE modules on the UT mainframe and experience with UT Austin electronic accounting documents and accounting procedures. Experience with Jaggear. Proficient level of experience using Excel, Word, Outlook, and other web-based administrative operations. Ability to work effectively independently and as part of a team. Ability to work in a positive and professional demeanor Demonstrated organizational skills, and adherence to work schedule. Excellent research skills and excellent verbal and written communication skills, as well as interpersonal skills. Salary Range
$47,000 + depending on qualifications Working Conditions
Standard office working conditions Manual dexterity Daily use of a keyboard and desktop computer Hybrid telework schedule Required Materials
Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
The Payment Services department provides training, ongoing support and development to colleges, schools, units and researchers; strategically address sourcing, contracting, revenue generating opportunities and payment needs, while safeguarding for the highest-level of qualified and diverse supplier performance. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. Purpose
Provide accounts payable support for the University community and vendors by preparing or reviewing payment documents for eCommerce accurately and promptly. Ensure adherence to state and federal rules and regulations in regards to procurement and payment. Responsibilities
Review and reconcile monthly assigned UT Market vendor statements to clear outstanding invoices and/or credit memos by reconciling to DEFINE and to Jaggear. Determine the reason outstanding invoice remains not paid and try to resolve issues. Ensure prompt payment of UT Market invoices by processing credit memos in DEFINE, flipping purchase orders to create electronic invoices not received electronically in Jaggaer and daily downloading of the VPU successfully created report, and of the VPU error creation report. Primary responder to email requests sent to oa.ePayments@austin.utexsa.edu group email address by departments and vendors to include requesting PDF copies UT Market invoices. Review and process credit memos as needed for UTMarket Orders on VP1 payment documents. Create Excel spreadsheet of "Unmatched Invoices" to email Chemistry department on the 1st and 15th of every month. Assist with other duties as assigned by supervisor such as review for approval other types of payment documents in AP as needed or check, sort and scan invoices received via US mail and campus mail or make deposit runs. Required Qualifications
Bachelor's degree and six years of experience at the Administrative Assistant level, or high school graduation or GED, and six years of clerical experience. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of one year of applicable experience is required. Demonstrated ability to produce high quality results and show attention to detail. Must be able to multi-task, organize priorities, and work with numerous deadlines. Preferred Qualifications
Bachelor's degree. More than six years of clerical experience. Three or more years of experience with accounts payable functions and customer service related experience. One or more years of experience with DEFINE modules on the UT mainframe and experience with UT Austin electronic accounting documents and accounting procedures. Experience with Jaggear. Proficient level of experience using Excel, Word, Outlook, and other web-based administrative operations. Ability to work effectively independently and as part of a team. Ability to work in a positive and professional demeanor Demonstrated organizational skills, and adherence to work schedule. Excellent research skills and excellent verbal and written communication skills, as well as interpersonal skills. Salary Range
$47,000 + depending on qualifications Working Conditions
Standard office working conditions Manual dexterity Daily use of a keyboard and desktop computer Hybrid telework schedule Required Materials
Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.