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Lab Administrative Assistant/Administrative/Project Assistant II
FocusKPI is looking for a Lab Administrative Assistant to join one of our clients, a high-tech SaaS company. Team is looking for a Lab Administrative Assistant who is bilingual in English and Korean to partner with the executive leadership and their team. Work Location: Mountain View, CA Duration: 12-month contract; On-site role (4 days a week) Pay Range: $18 - $23/hr Responsibilities: Provide daily administrative support to the Lab Team Make travel arrangements, handle the executive's travel expense reporting Compile weekly project status reports Execute and manage third-party vendor contracts Assist with new hire onboarding preparation: ordering phone, business card, name plate, desk assignment, etc. Perform other tasks as assigned Provide administrative support to the teams Purchase and manage all office supplies Manage office events and assist in event planning/organization, for example, all-hands meetings, happy hours, and team-building events Track office space, desk assignments General facilities requests, shipping/receiving of orders on behalf of the office Respond to miscellaneous requests from the teams Provide accounting support to the office Submit and track purchase orders for the office Manage corporate credit card and track expenses Monitor office budget and expenses, submit a forecast for office events Construct and submit monthly financial and activity reports while communicating and coordinating with the internal finance team Manage/support the executive's calendar in case of the absence of the primary EA Qualifications: 3+ years of professional experience in high-tech companies, media companies, or information centers preferred but not required Both fluency in English and Korean are required College degree preferred Computer/IT/Microsoft Office fluency required Ability to multitask with punctuality and consistency required Required to have a strong customer service orientation, problem-solving skills Strong written/verbal communication skills Attention to detail Integrity and sound judgment in handling confidential information Solid time management skills when faced with competing priorities and tight deadlines Necessary Skills and Attributes: Self-motivated individual with the ability to thrive in a team-based or independent environment Detail-oriented with strong organization skills Ability to work in a fast-paced environment Limited supervision and the exercise of discretion Proficiency in MS Office (MS Word, Excel, and PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Ability to multitask Adaptability, flexibility, and the ability to deal with ambiguity associated with working in a fast-paced and changing environment Thank you! FocusKPI Hiring Team Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts. NOTICE: Please be aware of fraudulent emails regarding job postings, job offers and fake checks. FocusKPI's recruiting team will strictly reach out via @focuskpi.com email domain. If you have received fraudulent emails now or in the past, please report it to https://reportfraud.ftc.gov/ . The domain @focuskpijobs.com is fraudulent and not related to FocusKPI. Please do not not reply or communicate to anyone with @focuskpijobs.com. Powered by JazzHR
FocusKPI is looking for a Lab Administrative Assistant to join one of our clients, a high-tech SaaS company. Team is looking for a Lab Administrative Assistant who is bilingual in English and Korean to partner with the executive leadership and their team. Work Location: Mountain View, CA Duration: 12-month contract; On-site role (4 days a week) Pay Range: $18 - $23/hr Responsibilities: Provide daily administrative support to the Lab Team Make travel arrangements, handle the executive's travel expense reporting Compile weekly project status reports Execute and manage third-party vendor contracts Assist with new hire onboarding preparation: ordering phone, business card, name plate, desk assignment, etc. Perform other tasks as assigned Provide administrative support to the teams Purchase and manage all office supplies Manage office events and assist in event planning/organization, for example, all-hands meetings, happy hours, and team-building events Track office space, desk assignments General facilities requests, shipping/receiving of orders on behalf of the office Respond to miscellaneous requests from the teams Provide accounting support to the office Submit and track purchase orders for the office Manage corporate credit card and track expenses Monitor office budget and expenses, submit a forecast for office events Construct and submit monthly financial and activity reports while communicating and coordinating with the internal finance team Manage/support the executive's calendar in case of the absence of the primary EA Qualifications: 3+ years of professional experience in high-tech companies, media companies, or information centers preferred but not required Both fluency in English and Korean are required College degree preferred Computer/IT/Microsoft Office fluency required Ability to multitask with punctuality and consistency required Required to have a strong customer service orientation, problem-solving skills Strong written/verbal communication skills Attention to detail Integrity and sound judgment in handling confidential information Solid time management skills when faced with competing priorities and tight deadlines Necessary Skills and Attributes: Self-motivated individual with the ability to thrive in a team-based or independent environment Detail-oriented with strong organization skills Ability to work in a fast-paced environment Limited supervision and the exercise of discretion Proficiency in MS Office (MS Word, Excel, and PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Ability to multitask Adaptability, flexibility, and the ability to deal with ambiguity associated with working in a fast-paced and changing environment Thank you! FocusKPI Hiring Team Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts. NOTICE: Please be aware of fraudulent emails regarding job postings, job offers and fake checks. FocusKPI's recruiting team will strictly reach out via @focuskpi.com email domain. If you have received fraudulent emails now or in the past, please report it to https://reportfraud.ftc.gov/ . The domain @focuskpijobs.com is fraudulent and not related to FocusKPI. Please do not not reply or communicate to anyone with @focuskpijobs.com. Powered by JazzHR