University of Illinois at Springfield
Administrative Aide-CBM
University of Illinois at Springfield, Springfield, Illinois, United States, 62701
University Of Illinois Springfield Job Posting
Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. Minimum Starting Salary: $22.12 per hour/7.5 hour day Duties & Responsibilities
Provide support to academic departments and chairs for all administrative/organizational matters, including preparing semester course schedules and workload documents, coordinating special projects and department events, assisting employment searches, and scheduling meetings/events. Provide support and assistance to the GAP program and the GAP Director in admission processing, student and faculty communication, file/records management and preparation of reports. Demonstrate extensive knowledge & analysis of program requirements to provide liaison services with other campus offices. Use knowledge of departmental responsibilities and deadlines to answer incoming telephone calls and voicemails, handles and monitors department email inboxes, and provide appropriate direction. Sort and distribute daily incoming mail. Assist walk-ins and provide appropriate direction. Maintain clear and open communication with department chairs, faculty, students, and other constituencies both on- and off-campus. This includes drafting, editing, and distributing department correspondence, providing advice and assistance to individuals who need help with UIS policies and procedures, resources, requirements, and technology. Assist the College website manager in maintaining all CBM website pages; keep information current and author/recommend newsworthy stories and articles for posting. Design content concerning program events and new features. Manage and complete textbook adoptions. Order textbooks/desk copies for full time and adjunct faculty. Manage the department academic files and records both paper and electronic. Maintain electronic copies of all course syllabi for electronic course history files. Act as college RIMS Coordinator. Assist GA supervisors in directing and supervising GAs and/or student staff on research and clerical tasks. Develop systematic office procedures and processes. Order, distribute and track equipment, supplies, books, and other items for the units and departments. Submit work orders to the various trades on campus, as requested or needed. Other duties as assigned. Minimum Qualifications
1. High school graduation or equivalent 2. Any one or any combination totaling five (5) years (60 months) from the following categories: A. college course work in business, finance, accounting or a related field: -60 semester hours or an Associate's degree equals one (1) year (12 months) -90 semester hours equals two (2) years (24 months) -120 semester hours or a Bachelor's degree equals three (3) years (36 months) -Master's degree or higher equals four (4) years (48 months) B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles. Knowledge, Skills & Abilities
Excellent interpersonal skills and professional demeanor
Excellent verbal and written communication skills
Demonstrated strong organizational and planning skills
Ability to work independently and with minimal supervision within areas of responsibility
Careful attention to detail with appreciation for the broader context of academic policies and procedures
Experience with MS Office software, including Outlook, Word, Excel, PowerPoint; and comfort with online tools and systems
Comfortable working in fast-paced administrative environment
Ability to relate well to a diverse population of students, faculty, staff, and external community
Ability to work collaboratively in a team environment Travel Requirements: 5% For recruitment, meetings and/or conferences as needed. Employment Policies and other information: Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam. UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. Minimum Starting Salary: $22.12 per hour/7.5 hour day Duties & Responsibilities
Provide support to academic departments and chairs for all administrative/organizational matters, including preparing semester course schedules and workload documents, coordinating special projects and department events, assisting employment searches, and scheduling meetings/events. Provide support and assistance to the GAP program and the GAP Director in admission processing, student and faculty communication, file/records management and preparation of reports. Demonstrate extensive knowledge & analysis of program requirements to provide liaison services with other campus offices. Use knowledge of departmental responsibilities and deadlines to answer incoming telephone calls and voicemails, handles and monitors department email inboxes, and provide appropriate direction. Sort and distribute daily incoming mail. Assist walk-ins and provide appropriate direction. Maintain clear and open communication with department chairs, faculty, students, and other constituencies both on- and off-campus. This includes drafting, editing, and distributing department correspondence, providing advice and assistance to individuals who need help with UIS policies and procedures, resources, requirements, and technology. Assist the College website manager in maintaining all CBM website pages; keep information current and author/recommend newsworthy stories and articles for posting. Design content concerning program events and new features. Manage and complete textbook adoptions. Order textbooks/desk copies for full time and adjunct faculty. Manage the department academic files and records both paper and electronic. Maintain electronic copies of all course syllabi for electronic course history files. Act as college RIMS Coordinator. Assist GA supervisors in directing and supervising GAs and/or student staff on research and clerical tasks. Develop systematic office procedures and processes. Order, distribute and track equipment, supplies, books, and other items for the units and departments. Submit work orders to the various trades on campus, as requested or needed. Other duties as assigned. Minimum Qualifications
1. High school graduation or equivalent 2. Any one or any combination totaling five (5) years (60 months) from the following categories: A. college course work in business, finance, accounting or a related field: -60 semester hours or an Associate's degree equals one (1) year (12 months) -90 semester hours equals two (2) years (24 months) -120 semester hours or a Bachelor's degree equals three (3) years (36 months) -Master's degree or higher equals four (4) years (48 months) B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles. Knowledge, Skills & Abilities
Excellent interpersonal skills and professional demeanor
Excellent verbal and written communication skills
Demonstrated strong organizational and planning skills
Ability to work independently and with minimal supervision within areas of responsibility
Careful attention to detail with appreciation for the broader context of academic policies and procedures
Experience with MS Office software, including Outlook, Word, Excel, PowerPoint; and comfort with online tools and systems
Comfortable working in fast-paced administrative environment
Ability to relate well to a diverse population of students, faculty, staff, and external community
Ability to work collaboratively in a team environment Travel Requirements: 5% For recruitment, meetings and/or conferences as needed. Employment Policies and other information: Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam. UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.