Ursus
JOB TITLE: Conference Room Coordinator/Events Coordinator
LOCATION: Santa Clara, CA
DURATION: 6+ months
RATE RANGE: $40.00 to $50.00/hour
Job Description • Schedule and coordinate room bookings for internal and external meetings, ensuring availability and adherence to company policies. • Coordinate with team members to determine ideal meeting times and room configurations based on requirements. • Facilitate room support including AV equipment and other technology needs. • Collaborate with catering services for food and beverage arrangements for meetings. • Maintain accurate and up-to-date room scheduling records and ensure timely communication with stakeholders. • Assist with coordination and execution of company events, workshops and training sessions. • Serve as the main point of contact for all Large Meeting Spaces (LMR’s) inquiries and issues. • Participate in team meetings and stay updated on company policies and procedures related to conference room management. • Support and updated internal LMR SharePoint for internal reference and guidance. • Communicate with internal Alcohol Committee for approval of event and use of building facilities. • Support monthly data tracking and report usage to management. • Responsible for developing and managing LMR Sharepoint site. • Assist Space Planning Team in conference room restrictions and calendar clearing. • Facilitate, coordinate, and conduct campus tours for high-level executive visits or internal teams. Qualifications: • Bachelor’s degree in Business Administration, Hospitality Management or experience in related field. • 5 + years of experience or Prior experience in conference room management, scheduling, event coordination preferred. • Strong skills required in MS Excel and Tableau • Strong organizational and multitasking skills to handle multiple meeting requests and events simultaneously. • Excellent communication and interpersonal abilities to interact effectively with team members and internal stakeholders and external guests.• Proficiency in Microsoft Office Suite and calendar scheduling software • Familiarity with audiovisual equipment and conference room technology • Ability to work independently and in a collaborative team environment. BENEFITS SUMMARY:
Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.
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Job Description • Schedule and coordinate room bookings for internal and external meetings, ensuring availability and adherence to company policies. • Coordinate with team members to determine ideal meeting times and room configurations based on requirements. • Facilitate room support including AV equipment and other technology needs. • Collaborate with catering services for food and beverage arrangements for meetings. • Maintain accurate and up-to-date room scheduling records and ensure timely communication with stakeholders. • Assist with coordination and execution of company events, workshops and training sessions. • Serve as the main point of contact for all Large Meeting Spaces (LMR’s) inquiries and issues. • Participate in team meetings and stay updated on company policies and procedures related to conference room management. • Support and updated internal LMR SharePoint for internal reference and guidance. • Communicate with internal Alcohol Committee for approval of event and use of building facilities. • Support monthly data tracking and report usage to management. • Responsible for developing and managing LMR Sharepoint site. • Assist Space Planning Team in conference room restrictions and calendar clearing. • Facilitate, coordinate, and conduct campus tours for high-level executive visits or internal teams. Qualifications: • Bachelor’s degree in Business Administration, Hospitality Management or experience in related field. • 5 + years of experience or Prior experience in conference room management, scheduling, event coordination preferred. • Strong skills required in MS Excel and Tableau • Strong organizational and multitasking skills to handle multiple meeting requests and events simultaneously. • Excellent communication and interpersonal abilities to interact effectively with team members and internal stakeholders and external guests.• Proficiency in Microsoft Office Suite and calendar scheduling software • Familiarity with audiovisual equipment and conference room technology • Ability to work independently and in a collaborative team environment. BENEFITS SUMMARY:
Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.
IND123
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