Freeman
About Us
Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry' largest network of experts, Freeman's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
It is the responsibility of the Sr Rigging & Electrical Coordinator to serve in a senior capacity overseeing both rigging and electrical operations for produced events. This role coordinates rigging and associated electrical requirements, acting as the primary liaison between client sales staff, rigging engineers, and electrical teams to ensure seamless execution of event production needs. The coordinator works under minimal supervision to prepare and manage work assignments, collaborating closely with supervisors to oversee production staff, contractors, and union personnel. The role requires professional interaction with customers, internal team members, and third-party vendor/partner representatives to deliver the highest level of service excellence across both disciplines.
This position will support our Event & Exhibit Services team. It is eligible to work a hybrid schedule, generally requiring work in-office 2-3 days per week. The ideal candidates will be based out of:
Dallas, TX
Las Vegas, NV
Nashville, TN
Orlando, FL
Essential Duties & Responsibilities
Create and maintain show files/show kits to ensure completion of required documentation.
Work with the Client Solutions Manager and clients to gather specifications and enter the appropriate systems.
Ensure labor tickets are signed by exhibitors.
Dispatch labor and obtain detailed information about installation upon return.
Create final billing reports for invoicing.
Coordinate show schedules assuring accuracy in reporting and disbursement of copies to appropriate parties.
Coordinate and support the processing of electricians from the union hall obtaining necessary I-9s, W-4s, dispatch slips, etc. and coordinating with payroll. Assist in the preparation of the daily labor call and check in forms. Coordinate labor check-in/out and submit time to payroll for processing.
Coordinate travel arrangements for all management and electricians traveling to show sites.
Oversee and coordinate the bi-yearly equipment and material inventory. Maintains an accurate inventory file, and the identification and storage of all electrical department equipment.
Track history of items to determine reasons for discrepancies between inventory control records and recommend actions to resolve discrepancies. Coordinate and tracks equipment loans to other branch locations ensuring that all equipment is returned.
Check warehouse activities daily timecards for accuracy of hours and job numbers.
Create & maintain show files and show kits to organize required on-site documentation.
Respond to and contact customers by telephone and email to clarify or obtain orders. Assist with the electrical requirements for their exhibits and be knowledgeable of the information required for booth layouts.
Print and distribute master floor plan using CAD program. Produce and organize work tickets related to floor plan.
Oversee that broadcast emails are sent to exhibitors that have not ordered electrical services. Monitor exhibitor responses. Prepares required show-site notices.
Enter Association, Exhibitor, and Freeman requirements as required into TSS and EMS and create work tickets as required.
Produce reports, lists or other documentation necessary for auditing and review.
Create and maintain accurate progress reports, supply lists, and delivery schedules.
Dispatch electricians for exhibitor requested labor calls and obtain detailed information about installation upon return. Update floor plans as work progresses.
Produce and process on-site work tickets as required. Complete work tickets and enter dismantle labor. Ensure labor tickets are signed by exhibitors.
Audit labor entries and clear pending tickets prior to invoicing.
Print material reports (lighting, cord caps, extension cords, etc.) for foremen to retrieve materials during dismantle and produce move-out prints as necessary.
Perform final audit before the show closes and be capable of performing the final audit for a representative's event when necessary or for training purposes.
Research and offer solutions to billing discrepancies and disputes.
Uphold customer service standards. Maintain internal and external customer service relationships with other branch departments and customers.
Education & Experience
High school diploma or equivalent required.
3-5 years' experience in industry, labor coordination or exhibitor services required.
Understand local union jurisdictions and rules preferred.
Previous experience with electrical systems preferred.
What We Offer
Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
Medical, Dental, Vision Insurance
Tuition Reimbursement
Paid Parental Leave
Life, Accident and Disability
Retirement with Company Match
Paid Time Off
Diversity Commitment
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
#LI-Hybrid
Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry' largest network of experts, Freeman's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
It is the responsibility of the Sr Rigging & Electrical Coordinator to serve in a senior capacity overseeing both rigging and electrical operations for produced events. This role coordinates rigging and associated electrical requirements, acting as the primary liaison between client sales staff, rigging engineers, and electrical teams to ensure seamless execution of event production needs. The coordinator works under minimal supervision to prepare and manage work assignments, collaborating closely with supervisors to oversee production staff, contractors, and union personnel. The role requires professional interaction with customers, internal team members, and third-party vendor/partner representatives to deliver the highest level of service excellence across both disciplines.
This position will support our Event & Exhibit Services team. It is eligible to work a hybrid schedule, generally requiring work in-office 2-3 days per week. The ideal candidates will be based out of:
Dallas, TX
Las Vegas, NV
Nashville, TN
Orlando, FL
Essential Duties & Responsibilities
Create and maintain show files/show kits to ensure completion of required documentation.
Work with the Client Solutions Manager and clients to gather specifications and enter the appropriate systems.
Ensure labor tickets are signed by exhibitors.
Dispatch labor and obtain detailed information about installation upon return.
Create final billing reports for invoicing.
Coordinate show schedules assuring accuracy in reporting and disbursement of copies to appropriate parties.
Coordinate and support the processing of electricians from the union hall obtaining necessary I-9s, W-4s, dispatch slips, etc. and coordinating with payroll. Assist in the preparation of the daily labor call and check in forms. Coordinate labor check-in/out and submit time to payroll for processing.
Coordinate travel arrangements for all management and electricians traveling to show sites.
Oversee and coordinate the bi-yearly equipment and material inventory. Maintains an accurate inventory file, and the identification and storage of all electrical department equipment.
Track history of items to determine reasons for discrepancies between inventory control records and recommend actions to resolve discrepancies. Coordinate and tracks equipment loans to other branch locations ensuring that all equipment is returned.
Check warehouse activities daily timecards for accuracy of hours and job numbers.
Create & maintain show files and show kits to organize required on-site documentation.
Respond to and contact customers by telephone and email to clarify or obtain orders. Assist with the electrical requirements for their exhibits and be knowledgeable of the information required for booth layouts.
Print and distribute master floor plan using CAD program. Produce and organize work tickets related to floor plan.
Oversee that broadcast emails are sent to exhibitors that have not ordered electrical services. Monitor exhibitor responses. Prepares required show-site notices.
Enter Association, Exhibitor, and Freeman requirements as required into TSS and EMS and create work tickets as required.
Produce reports, lists or other documentation necessary for auditing and review.
Create and maintain accurate progress reports, supply lists, and delivery schedules.
Dispatch electricians for exhibitor requested labor calls and obtain detailed information about installation upon return. Update floor plans as work progresses.
Produce and process on-site work tickets as required. Complete work tickets and enter dismantle labor. Ensure labor tickets are signed by exhibitors.
Audit labor entries and clear pending tickets prior to invoicing.
Print material reports (lighting, cord caps, extension cords, etc.) for foremen to retrieve materials during dismantle and produce move-out prints as necessary.
Perform final audit before the show closes and be capable of performing the final audit for a representative's event when necessary or for training purposes.
Research and offer solutions to billing discrepancies and disputes.
Uphold customer service standards. Maintain internal and external customer service relationships with other branch departments and customers.
Education & Experience
High school diploma or equivalent required.
3-5 years' experience in industry, labor coordination or exhibitor services required.
Understand local union jurisdictions and rules preferred.
Previous experience with electrical systems preferred.
What We Offer
Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
Medical, Dental, Vision Insurance
Tuition Reimbursement
Paid Parental Leave
Life, Accident and Disability
Retirement with Company Match
Paid Time Off
Diversity Commitment
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
#LI-Hybrid