University of North Alabama
Senior Administrative Assistant; Geoscience & Military Science
University of North Alabama, Florence, Alabama, United States, 35630
Salary :
$26,436.80 - $35,256.00 Annually Location :
Florence, Alabama Job Type:
Staff Division:
Academic Affairs Department:
Geoscience Opening Date:
08/14/2025 Closing Date:
9/12/2025 11:59 PM Central FLSA:
Non-Exempt
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidate's education, experience, and unique qualifications as they relate to the position. Description
This position serves the departments of Geoscience and Military Science, and is responsible for a variety of general administrative and secretarial duties. This position will reside in the department of Geoscience but at least 20% of this position will be spent performing duties for Military Science. Essential Job Duties
Responsible for office correspondence including answering and responding to phone calls, voicemails, emails, memos, letters, and greeting office visitors; Build, maintain, and update schedule of classes - includes working with the chair to schedule classes considering faculty loads, classroom availability, course sequence, and coordination with catalog; Create and maintain course workload sheets for faculty, including processing of EPAF forms; Generate and maintain spreadsheets for departmental FTE and CHP sheet; Generate paper and electronic forms related to faculty workload sheets, overload, independent study, and release times; Generate and post faculty office hours for each term; Generate other forms which include: faculty summer budget needs, faculty credentials checklists, faculty evaluations, undergraduate/graduate curriculum change proposals; Coordinate faculty travel (airfare and hotel accommodations), both domestic and international; Ensure proper preparation of reimbursement forms for faculty travel, departmental expenses, and budget transfers; Maintain records of expenses of departmental accounts; Order textbooks for classroom use, request review textbooks from publishers, and order books for the library; Release student academic holds, register students, and permit students that require permission from the departments; Generate postings, requests to hire, and supervise/approve time for student worker positions; Manage departmental and other applicable (grant) budgets; Update undergraduate and graduate catalog; Maintain office files, and files for majors in the departments; Create and update departmental brochures, handouts, promotion materials, and media; Communicate information to faculty and students in a timely manner; Create and maintain checksheets for all majors as needed; Record minutes at the faculty meetings; Assign students to department advisor; Receive, sort, and disperse mail; Initiate online office supply orders, assist with maintenance of the building's copy machines, and ordering supplies for same; Place purchase orders for supplies/equipment and track for receivables; Report all maintenance issues; Request payment for scholarships awarded; Serve as liaison with various vendors; Assist department chair with and serve as liaison for UNA Geoscience Alumni Association (UNAGAA); Assist in execution of Annual Alumni Conference, including registration and relevant conference orders and payments; Expedite payments for all departmental activities; Oversee ScreenCloud TV application; Assist with upkeep of department social media; Perform all other duties as assigned. ADDITIONAL DUTIES: To be determined. Minimum Qualifications
High school diploma/equivalent, required; Some college education, preferred; One to two years of related experience, required. LICENSES, CERTIFICATIONS, OR REGISTRATIONS: None
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of university polices and procedure; Knowledge of the general studies component; Knowledge of the disciplines supported; Ability to use all resources to assist students; Ability to use Microsoft Office applications; Ability to work independently; Ability to multi-task; Ability to use Banner system; Ability to maintain confidentiality; Ability to work under pressure. Special Instructions to Applicants
Applicants must upload a cover letter and resume at the time of application as well as provide contact information for at least three professional references. For questions, please email employment@una.edu or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed. Staff Benefit Summary
- For more details regarding each benefit listed below, please visit the HR website at or click on the links below. The benefits premiums listed below are effective March 1, 2025. UNA has a fully-insured group health insurance program with , which includes medical, prescription drug, vision, psychiatric, and substance abuse benefits for full-time university employees, and their eligible dependents. The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Health/Vision/RX - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $649.45 $649.45 +Child(ren) $422.13 $649.45 $1,071.58 +Spouse $649.45 $649.45 $1,298.90 +Spouse & Child(ren) $746.22 $649.45 $1,395.67 UNA also provides dental coverage through The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Dental - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $27.54 $27.54 Family $36.34 $27.54 $63.88 UNA provides all eligible employees with basic life insurance at no cost to the employee. The basic life coverage level is 1.5 times the covered employee's annual base salary with a maximum benefit of $400,000. Included with your basic life coverage is Accidental Death and Dismemberment coverage at 3 times the covered employee's annual salary. The provider for this coverage is As a member of the , eligible employees have life benefits available through the TRS. Also, for eligible active employees, a death benefit of the payment of accrued sick leave is paid to the employee's beneficiary by the University. This coverage provides benefits after a 90-day period of disability. The monthly benefit is 60% of the covered employee's monthly base salary not to exceed $10,000 per month. The cost for this benefit is paid in full by the University for eligible employees and the provider for this coverage is
Retirement Plans
The is a defined benefit plan in which participation is mandatory for eligible employees. Eligible employees are categorized by the TRS as Tier I or Tier II members.
Rates below are effective as of October 1, 2024
Tier I - Employee contribution rate is 7.5% for regular employees and 8.5% for law enforcement employees. Tier II - Employee contribution rate is 6.2% for regular employees and 7.0% for law enforcement employees. - this retirement plan is a voluntary, supplemental, deferred compensation plan.
- this plan is a voluntary, supplemental, deferred compensation plan offered by the Retirement Systems of Alabama. The University provide a $6.00 per month credit to eligible employees to offset the cost(s) for supplemental, voluntary benefits. All full-time regular employees are eligible for this benefit on the first day of the month following the completion of 90 days of employment.
Flexible Spending Accounts - HealthEquity Cancer Insurance - Allstate Short-Term Disability Insurance - Fort Dearborn Life Life Insurance - Symetra Accident Coverage - Symetra Critical Illness Insurance - Symetra Hospital Indemnity Coverage - Symetra Vision Insurance - VSP Air Evac Lifeteam Long-Term Care Insurance - LTCi Plans
UNA provides remission of tuition to eligible employees and to their spouses and qualified dependent children.
Paid Time Off - Annual leave is accrued for each hour worked. During the first 2 years of employment, the accrual is 10 workdays. After completion of 2 years of continuous service, eligible employees are entitled to 12 days of annual leave and, for each additional year of service, annual leave is increased by one day per year to a maximum of 20 days after 10 years. - Full-time regular staff members are entitled to 96 work hours (12 workdays) of sick leave each year at the employee's regular rate of pay regardless of length of service. - Full-time, regular staff employees are eligible for paid holidays.
Miscellaneous Benefits
01
Do you have a high school diploma or equivalent?
Yes No
02
Do you have some college education?
No, none. Yes, some but no degree. Yes, an associate's degree. Yes, a bachelor's degree. Yes, a higher level degree.
03
Do you have at least one year of related experience in an office setting?
No Yes, one year or less. Yes, two years or more.
Required Question
$26,436.80 - $35,256.00 Annually Location :
Florence, Alabama Job Type:
Staff Division:
Academic Affairs Department:
Geoscience Opening Date:
08/14/2025 Closing Date:
9/12/2025 11:59 PM Central FLSA:
Non-Exempt
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidate's education, experience, and unique qualifications as they relate to the position. Description
This position serves the departments of Geoscience and Military Science, and is responsible for a variety of general administrative and secretarial duties. This position will reside in the department of Geoscience but at least 20% of this position will be spent performing duties for Military Science. Essential Job Duties
Responsible for office correspondence including answering and responding to phone calls, voicemails, emails, memos, letters, and greeting office visitors; Build, maintain, and update schedule of classes - includes working with the chair to schedule classes considering faculty loads, classroom availability, course sequence, and coordination with catalog; Create and maintain course workload sheets for faculty, including processing of EPAF forms; Generate and maintain spreadsheets for departmental FTE and CHP sheet; Generate paper and electronic forms related to faculty workload sheets, overload, independent study, and release times; Generate and post faculty office hours for each term; Generate other forms which include: faculty summer budget needs, faculty credentials checklists, faculty evaluations, undergraduate/graduate curriculum change proposals; Coordinate faculty travel (airfare and hotel accommodations), both domestic and international; Ensure proper preparation of reimbursement forms for faculty travel, departmental expenses, and budget transfers; Maintain records of expenses of departmental accounts; Order textbooks for classroom use, request review textbooks from publishers, and order books for the library; Release student academic holds, register students, and permit students that require permission from the departments; Generate postings, requests to hire, and supervise/approve time for student worker positions; Manage departmental and other applicable (grant) budgets; Update undergraduate and graduate catalog; Maintain office files, and files for majors in the departments; Create and update departmental brochures, handouts, promotion materials, and media; Communicate information to faculty and students in a timely manner; Create and maintain checksheets for all majors as needed; Record minutes at the faculty meetings; Assign students to department advisor; Receive, sort, and disperse mail; Initiate online office supply orders, assist with maintenance of the building's copy machines, and ordering supplies for same; Place purchase orders for supplies/equipment and track for receivables; Report all maintenance issues; Request payment for scholarships awarded; Serve as liaison with various vendors; Assist department chair with and serve as liaison for UNA Geoscience Alumni Association (UNAGAA); Assist in execution of Annual Alumni Conference, including registration and relevant conference orders and payments; Expedite payments for all departmental activities; Oversee ScreenCloud TV application; Assist with upkeep of department social media; Perform all other duties as assigned. ADDITIONAL DUTIES: To be determined. Minimum Qualifications
High school diploma/equivalent, required; Some college education, preferred; One to two years of related experience, required. LICENSES, CERTIFICATIONS, OR REGISTRATIONS: None
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of university polices and procedure; Knowledge of the general studies component; Knowledge of the disciplines supported; Ability to use all resources to assist students; Ability to use Microsoft Office applications; Ability to work independently; Ability to multi-task; Ability to use Banner system; Ability to maintain confidentiality; Ability to work under pressure. Special Instructions to Applicants
Applicants must upload a cover letter and resume at the time of application as well as provide contact information for at least three professional references. For questions, please email employment@una.edu or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed. Staff Benefit Summary
- For more details regarding each benefit listed below, please visit the HR website at or click on the links below. The benefits premiums listed below are effective March 1, 2025. UNA has a fully-insured group health insurance program with , which includes medical, prescription drug, vision, psychiatric, and substance abuse benefits for full-time university employees, and their eligible dependents. The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Health/Vision/RX - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $649.45 $649.45 +Child(ren) $422.13 $649.45 $1,071.58 +Spouse $649.45 $649.45 $1,298.90 +Spouse & Child(ren) $746.22 $649.45 $1,395.67 UNA also provides dental coverage through The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Dental - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $27.54 $27.54 Family $36.34 $27.54 $63.88 UNA provides all eligible employees with basic life insurance at no cost to the employee. The basic life coverage level is 1.5 times the covered employee's annual base salary with a maximum benefit of $400,000. Included with your basic life coverage is Accidental Death and Dismemberment coverage at 3 times the covered employee's annual salary. The provider for this coverage is As a member of the , eligible employees have life benefits available through the TRS. Also, for eligible active employees, a death benefit of the payment of accrued sick leave is paid to the employee's beneficiary by the University. This coverage provides benefits after a 90-day period of disability. The monthly benefit is 60% of the covered employee's monthly base salary not to exceed $10,000 per month. The cost for this benefit is paid in full by the University for eligible employees and the provider for this coverage is
Retirement Plans
The is a defined benefit plan in which participation is mandatory for eligible employees. Eligible employees are categorized by the TRS as Tier I or Tier II members.
Rates below are effective as of October 1, 2024
Tier I - Employee contribution rate is 7.5% for regular employees and 8.5% for law enforcement employees. Tier II - Employee contribution rate is 6.2% for regular employees and 7.0% for law enforcement employees. - this retirement plan is a voluntary, supplemental, deferred compensation plan.
- this plan is a voluntary, supplemental, deferred compensation plan offered by the Retirement Systems of Alabama. The University provide a $6.00 per month credit to eligible employees to offset the cost(s) for supplemental, voluntary benefits. All full-time regular employees are eligible for this benefit on the first day of the month following the completion of 90 days of employment.
Flexible Spending Accounts - HealthEquity Cancer Insurance - Allstate Short-Term Disability Insurance - Fort Dearborn Life Life Insurance - Symetra Accident Coverage - Symetra Critical Illness Insurance - Symetra Hospital Indemnity Coverage - Symetra Vision Insurance - VSP Air Evac Lifeteam Long-Term Care Insurance - LTCi Plans
UNA provides remission of tuition to eligible employees and to their spouses and qualified dependent children.
Paid Time Off - Annual leave is accrued for each hour worked. During the first 2 years of employment, the accrual is 10 workdays. After completion of 2 years of continuous service, eligible employees are entitled to 12 days of annual leave and, for each additional year of service, annual leave is increased by one day per year to a maximum of 20 days after 10 years. - Full-time regular staff members are entitled to 96 work hours (12 workdays) of sick leave each year at the employee's regular rate of pay regardless of length of service. - Full-time, regular staff employees are eligible for paid holidays.
Miscellaneous Benefits
01
Do you have a high school diploma or equivalent?
Yes No
02
Do you have some college education?
No, none. Yes, some but no degree. Yes, an associate's degree. Yes, a bachelor's degree. Yes, a higher level degree.
03
Do you have at least one year of related experience in an office setting?
No Yes, one year or less. Yes, two years or more.
Required Question