University of North Alabama
Senior Administrative Assistant, Financial Services/University Media & Public Re
University of North Alabama, Florence, Alabama, United States, 35630
Salary:
$12.71 - $16.95 Hourly Location :
Florence, Alabama Job Type:
Staff Division:
Advancement Department:
University Advancement Opening Date:
06/30/2025 FLSA:
Non-Exempt
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidate's education, experience, and unique qualifications as they relate to the position. Description
This position is responsible for providing assistance to both the Executive Directors for Financial Services and University Media and Public Relations to ensure the departments runs smoothly, and that there is transparency and efficiency in all transactions. Primary responsibilities of this position consist of: all duties relating to accounts payable, accounts receivable, and their reconciling to the general ledger for the UNA Foundation, as well as providing administrative support to media and public relations. This position is a 10-month position with specific start and end dates to be determined. Sponsorship is not available for this position. Essential Job Duties
Primary Accounting and Financial Responsibilities
: Track, process, and reconcile financial transactions, including requisitions, vendor invoices, p-card reconciliations, travel reimbursements, and budget tracking; Prepare and process Foundation payment requisitions; assist department staff and university personnel with accurate completion of requisitions; Reconcile scholarship payment processes and pledges to the Foundation; Assist with creation, processing, and reconciliation of payments to external vendors; Perform data entry of payment and receivable information into accounting systems; Reconcile accounts receivable data with bank records to ensure accuracy; Create and maintain detailed expense reports; Assist in the preparation of financial documents and other business-related materials; Digitize and archive financial documents into electronic accounting systems and digital storage platforms; Administrative and Office Support Functions
: Support both supervisors in coordinating office operations, including preparing communications, maintaining calendars, scheduling meetings and logistics, formatting documents, compiling reports, answering phones and emails, directing inquiries, and greeting visitors; Serve as the first point of contact for visitors and external inquiries, providing professional assistance or appropriate referrals; Organize, maintain, and archive both electronic and paper records; Manage ordering, tracking, and inventory of office and promotional supplies; Perform all other duties as assigned. ADDITIONAL DUTIES: To be determined.
KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent organizational skills and attention to detail; Experience with and the ability to handle sensitive and confidential information; Ability to work independently to achieve specific results within a prescribed time frame; Ability to communicate effectively with a diverse array of coworkers, administrators, faculty, staff, parents, vendors, management, and the general public; Skills using software such as Microsoft Word and Excel; Demonstration of professional business ethics. Minimum Qualifications
High school diploma/equivalent is required; Some college education is preferred; Minimum of one year of related work experience is required; Previous work experience in accounts payable, accounts receivable, or similar fields related to accounting will be given preference. Special Instructions to Applicants
Applicants must upload a resume at the time of application and provide contact information for at least three professional references. For questions, please email or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed. Staff Benefit Summary
- For more details regarding each benefit listed below, please visit the HR website at or click on the links below. The benefits premiums listed below are effective March 1, 2025. UNA has a fully-insured group health insurance program with , which includes medical, prescription drug, vision, psychiatric, and substance abuse benefits for full-time university employees, and their eligible dependents. The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Health/Vision/RX - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $649.45 $649.45 +Child(ren) $422.13 $649.45 $1,071.58 +Spouse $649.45 $649.45 $1,298.90 +Spouse & Child(ren) $746.22 $649.45 $1,395.67 UNA also provides dental coverage through The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Dental - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $27.54 $27.54 Family $36.34 $27.54 $63.88 UNA provides all eligible employees with basic life insurance at no cost to the employee. The basic life coverage level is 1.5 times the covered employee's annual base salary with a maximum benefit of $400,000. Included with your basic life coverage is Accidental Death and Dismemberment coverage at 3 times the covered employee's annual salary. The provider for this coverage is As a member of the , eligible employees have life benefits available through the TRS. Also, for eligible active employees, a death benefit of the payment of accrued sick leave is paid to the employee's beneficiary by the University. This coverage provides benefits after a 90-day period of disability. The monthly benefit is 60% of the covered employee's monthly base salary not to exceed $10,000 per month. The cost for this benefit is paid in full by the University for eligible employees and the provider for this coverage is
Retirement Plans
The is a defined benefit plan in which participation is mandatory for eligible employees. Eligible employees are categorized by the TRS as Tier I or Tier II members.
Rates below are effective as of October 1, 2024
Tier I - Employee contribution rate is 7.5% for regular employees and 8.5% for law enforcement employees. Tier II - Employee contribution rate is 6.2% for regular employees and 7.0% for law enforcement employees. - this retirement plan is a voluntary, supplemental, deferred compensation plan.
- this plan is a voluntary, supplemental, deferred compensation plan offered by the Retirement Systems of Alabama. The University provide a $6.00 per month credit to eligible employees to offset the cost(s) for supplemental, voluntary benefits. All full-time regular employees are eligible for this benefit on the first day of the month following the completion of 90 days of employment.
Flexible Spending Accounts - HealthEquity Cancer Insurance - Allstate Short-Term Disability Insurance - Fort Dearborn Life Life Insurance - Symetra Accident Coverage - Symetra Critical Illness Insurance - Symetra Hospital Indemnity Coverage - Symetra Vision Insurance - VSP Air Evac Lifeteam Long-Term Care Insurance - LTCi Plans
UNA provides remission of tuition to eligible employees and to their spouses and qualified dependent children.
Paid Time Off - Annual leave is accrued for each hour worked. During the first 2 years of employment, the accrual is 10 workdays. After completion of 2 years of continuous service, eligible employees are entitled to 12 days of annual leave and, for each additional year of service, annual leave is increased by one day per year to a maximum of 20 days after 10 years. - Full-time regular staff members are entitled to 96 work hours (12 workdays) of sick leave each year at the employee's regular rate of pay regardless of length of service. - Full-time, regular staff employees are eligible for paid holidays.
Miscellaneous Benefits
01
Do you have a high school diploma or equivalent?
Yes No
02
Do you have some college education?
No, none. Yes, some but no degree. Yes, an associate's degree. Yes, a bachelor's degree. Yes, a higher level degree.
03
Do you have at least one year of experience?
No Yes
04
Do you have previous accounts payable/receivable or similar experience?
No, none. Yes, accounts payable. Yes, accounts receivable. Yes, both. Yes, similar.
Required Question
$12.71 - $16.95 Hourly Location :
Florence, Alabama Job Type:
Staff Division:
Advancement Department:
University Advancement Opening Date:
06/30/2025 FLSA:
Non-Exempt
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidate's education, experience, and unique qualifications as they relate to the position. Description
This position is responsible for providing assistance to both the Executive Directors for Financial Services and University Media and Public Relations to ensure the departments runs smoothly, and that there is transparency and efficiency in all transactions. Primary responsibilities of this position consist of: all duties relating to accounts payable, accounts receivable, and their reconciling to the general ledger for the UNA Foundation, as well as providing administrative support to media and public relations. This position is a 10-month position with specific start and end dates to be determined. Sponsorship is not available for this position. Essential Job Duties
Primary Accounting and Financial Responsibilities
: Track, process, and reconcile financial transactions, including requisitions, vendor invoices, p-card reconciliations, travel reimbursements, and budget tracking; Prepare and process Foundation payment requisitions; assist department staff and university personnel with accurate completion of requisitions; Reconcile scholarship payment processes and pledges to the Foundation; Assist with creation, processing, and reconciliation of payments to external vendors; Perform data entry of payment and receivable information into accounting systems; Reconcile accounts receivable data with bank records to ensure accuracy; Create and maintain detailed expense reports; Assist in the preparation of financial documents and other business-related materials; Digitize and archive financial documents into electronic accounting systems and digital storage platforms; Administrative and Office Support Functions
: Support both supervisors in coordinating office operations, including preparing communications, maintaining calendars, scheduling meetings and logistics, formatting documents, compiling reports, answering phones and emails, directing inquiries, and greeting visitors; Serve as the first point of contact for visitors and external inquiries, providing professional assistance or appropriate referrals; Organize, maintain, and archive both electronic and paper records; Manage ordering, tracking, and inventory of office and promotional supplies; Perform all other duties as assigned. ADDITIONAL DUTIES: To be determined.
KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent organizational skills and attention to detail; Experience with and the ability to handle sensitive and confidential information; Ability to work independently to achieve specific results within a prescribed time frame; Ability to communicate effectively with a diverse array of coworkers, administrators, faculty, staff, parents, vendors, management, and the general public; Skills using software such as Microsoft Word and Excel; Demonstration of professional business ethics. Minimum Qualifications
High school diploma/equivalent is required; Some college education is preferred; Minimum of one year of related work experience is required; Previous work experience in accounts payable, accounts receivable, or similar fields related to accounting will be given preference. Special Instructions to Applicants
Applicants must upload a resume at the time of application and provide contact information for at least three professional references. For questions, please email or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed. Staff Benefit Summary
- For more details regarding each benefit listed below, please visit the HR website at or click on the links below. The benefits premiums listed below are effective March 1, 2025. UNA has a fully-insured group health insurance program with , which includes medical, prescription drug, vision, psychiatric, and substance abuse benefits for full-time university employees, and their eligible dependents. The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Health/Vision/RX - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $649.45 $649.45 +Child(ren) $422.13 $649.45 $1,071.58 +Spouse $649.45 $649.45 $1,298.90 +Spouse & Child(ren) $746.22 $649.45 $1,395.67 UNA also provides dental coverage through The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Dental - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $27.54 $27.54 Family $36.34 $27.54 $63.88 UNA provides all eligible employees with basic life insurance at no cost to the employee. The basic life coverage level is 1.5 times the covered employee's annual base salary with a maximum benefit of $400,000. Included with your basic life coverage is Accidental Death and Dismemberment coverage at 3 times the covered employee's annual salary. The provider for this coverage is As a member of the , eligible employees have life benefits available through the TRS. Also, for eligible active employees, a death benefit of the payment of accrued sick leave is paid to the employee's beneficiary by the University. This coverage provides benefits after a 90-day period of disability. The monthly benefit is 60% of the covered employee's monthly base salary not to exceed $10,000 per month. The cost for this benefit is paid in full by the University for eligible employees and the provider for this coverage is
Retirement Plans
The is a defined benefit plan in which participation is mandatory for eligible employees. Eligible employees are categorized by the TRS as Tier I or Tier II members.
Rates below are effective as of October 1, 2024
Tier I - Employee contribution rate is 7.5% for regular employees and 8.5% for law enforcement employees. Tier II - Employee contribution rate is 6.2% for regular employees and 7.0% for law enforcement employees. - this retirement plan is a voluntary, supplemental, deferred compensation plan.
- this plan is a voluntary, supplemental, deferred compensation plan offered by the Retirement Systems of Alabama. The University provide a $6.00 per month credit to eligible employees to offset the cost(s) for supplemental, voluntary benefits. All full-time regular employees are eligible for this benefit on the first day of the month following the completion of 90 days of employment.
Flexible Spending Accounts - HealthEquity Cancer Insurance - Allstate Short-Term Disability Insurance - Fort Dearborn Life Life Insurance - Symetra Accident Coverage - Symetra Critical Illness Insurance - Symetra Hospital Indemnity Coverage - Symetra Vision Insurance - VSP Air Evac Lifeteam Long-Term Care Insurance - LTCi Plans
UNA provides remission of tuition to eligible employees and to their spouses and qualified dependent children.
Paid Time Off - Annual leave is accrued for each hour worked. During the first 2 years of employment, the accrual is 10 workdays. After completion of 2 years of continuous service, eligible employees are entitled to 12 days of annual leave and, for each additional year of service, annual leave is increased by one day per year to a maximum of 20 days after 10 years. - Full-time regular staff members are entitled to 96 work hours (12 workdays) of sick leave each year at the employee's regular rate of pay regardless of length of service. - Full-time, regular staff employees are eligible for paid holidays.
Miscellaneous Benefits
01
Do you have a high school diploma or equivalent?
Yes No
02
Do you have some college education?
No, none. Yes, some but no degree. Yes, an associate's degree. Yes, a bachelor's degree. Yes, a higher level degree.
03
Do you have at least one year of experience?
No Yes
04
Do you have previous accounts payable/receivable or similar experience?
No, none. Yes, accounts payable. Yes, accounts receivable. Yes, both. Yes, similar.
Required Question