Texas A&M University-Corpus Christi
Administrative Coordinator I - Downtown
Texas A&M University-Corpus Christi, Corpus Christi, Texas, United States, 78401
Administrative Coordinator I - Downtown
Texas A&M University - Corpus Christi Autonomy Research Institute Corpus Christi, Texas Staff Commensurate Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. The Administrative Coordinator I, under general supervision and working in direct support of the Manager, Business Development provides administrative support, exercises discretion and independent judgement in all organizational needs in research, innovation, and advancement of UAS technologies in the Autonomy Research Institute (ARI). Principal duties include participation in planning and execution of administrative operations for downtown building. Office Management: 50% Monitor office policies and procedures for changes required. Prepare required reports, summaries and communications Handle various complex, sensitive, and highly confidential issues with faculty, staff, and students. Creating reports on maintenance, repairs, safety and other occurrences for Manager of Facilities Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces Collaborating with other building tenants and management on budgeting for facilities needs Administrative Support: 45% Provides general support to Associate Directors and Managers Works independently to assure downtown building guests are greeted and directed as necessary Develops, evaluates, and ensures adherence to office procedures Reviews documents for supervisor, project managers and directors Answers all incoming phone lines for the downtown campus Analyzes requirements and plans for projects, initiatives, or events of varying scope. Provides technical information regarding administrative procedures, services, or programs. Prepares reports and project summaries. Make recommendations for process improvements, administrative changes or new initiatives. Safely operates university vehicles/machinery General: 5% Performs other related duties as assigned Qualifications Bachelor's degree Two (2) years of related experience Additional education and/or experience may be considered for substitution: Associate's degree and Four (4) years of related experience, OR Master's degree Skills and Abilities Maintain Valid Driver License Strong written and verbal communication skills Advanced proficiency in Microsoft Office Suite High level of articulation and professionalism Exceptional attention to detail Critical thinking and proactive problem solving Ability to take initiative and identify opportunities for improvement Ability to either work in a team environment or independently with minimal guidance Ability to manage and prioritize tasks, resources, and time effectively Strong planning and organizational skills Preferred Qualifications Four (4) years' office management experience University / Higher Education work experience Experience with publishing on a variety of social media platforms Experience in Canopy / FAMIS, Emburse, Qualtrics/SurveyMonkey, IslanderBuy, Laserfische, and Workday Salary: Up to $4,166.67 Monthly ($50,000.00 Annual, Approximately) From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. Insurance: Medical, Dental & Vision, Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account Dual Career Partner Program On-Campus Wellness Opportunities Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: Public Loan Forgiveness, Book scholarships, 100% tuition coverage for up to 18 credit hours per fiscal year Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off: 8+ hours of vacation paid time off every month, 8 hours of sick leave time off every month, 8 hours of paid time off for Birthday leave, 12-15 paid holidays each year All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.
Texas A&M University - Corpus Christi Autonomy Research Institute Corpus Christi, Texas Staff Commensurate Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. The Administrative Coordinator I, under general supervision and working in direct support of the Manager, Business Development provides administrative support, exercises discretion and independent judgement in all organizational needs in research, innovation, and advancement of UAS technologies in the Autonomy Research Institute (ARI). Principal duties include participation in planning and execution of administrative operations for downtown building. Office Management: 50% Monitor office policies and procedures for changes required. Prepare required reports, summaries and communications Handle various complex, sensitive, and highly confidential issues with faculty, staff, and students. Creating reports on maintenance, repairs, safety and other occurrences for Manager of Facilities Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces Collaborating with other building tenants and management on budgeting for facilities needs Administrative Support: 45% Provides general support to Associate Directors and Managers Works independently to assure downtown building guests are greeted and directed as necessary Develops, evaluates, and ensures adherence to office procedures Reviews documents for supervisor, project managers and directors Answers all incoming phone lines for the downtown campus Analyzes requirements and plans for projects, initiatives, or events of varying scope. Provides technical information regarding administrative procedures, services, or programs. Prepares reports and project summaries. Make recommendations for process improvements, administrative changes or new initiatives. Safely operates university vehicles/machinery General: 5% Performs other related duties as assigned Qualifications Bachelor's degree Two (2) years of related experience Additional education and/or experience may be considered for substitution: Associate's degree and Four (4) years of related experience, OR Master's degree Skills and Abilities Maintain Valid Driver License Strong written and verbal communication skills Advanced proficiency in Microsoft Office Suite High level of articulation and professionalism Exceptional attention to detail Critical thinking and proactive problem solving Ability to take initiative and identify opportunities for improvement Ability to either work in a team environment or independently with minimal guidance Ability to manage and prioritize tasks, resources, and time effectively Strong planning and organizational skills Preferred Qualifications Four (4) years' office management experience University / Higher Education work experience Experience with publishing on a variety of social media platforms Experience in Canopy / FAMIS, Emburse, Qualtrics/SurveyMonkey, IslanderBuy, Laserfische, and Workday Salary: Up to $4,166.67 Monthly ($50,000.00 Annual, Approximately) From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. Insurance: Medical, Dental & Vision, Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account Dual Career Partner Program On-Campus Wellness Opportunities Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: Public Loan Forgiveness, Book scholarships, 100% tuition coverage for up to 18 credit hours per fiscal year Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off: 8+ hours of vacation paid time off every month, 8 hours of sick leave time off every month, 8 hours of paid time off for Birthday leave, 12-15 paid holidays each year All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.