City and County of San Francisco
Assessor-Recorder Senior Office Specialist - Office of the Assessor-Recorder (42
City and County of San Francisco, San Francisco, California, United States, 94199
Assessor-Recorder Senior Office Specialist - Office of the Assessor-Recorder (4215) - (158125)
Assessor-Recorder Senior Office Specialist - Office of the Assessor-Recorder (4215) - (158125)
4 days ago Be among the first 25 applicants Job Description
The Office of the Assessor-Recorder currently has a full-time vacancy in class 4215 Senior Office Specialist. This is the senior-level class of the Assessor-Recorder support series. Incumbents work under direction to perform the most difficult and specialized clerical and technical duties that require advanced knowledge of technical administrative policies and procedures, most of which are unique to the Assessor-Recorder’s Office. Duties emphasize advanced and technical level activities pertaining to document examining, property ownership and transactions, change in ownership assessment determination recommendations, transfer tax assessment, complex exemptions, and real/personal property appraisal services. Incumbents perform assigned duties with substantial independence, applying advanced knowledge of technical assessment and recording requirements, policies and procedures to make decisions and perform assignments. Job Description
The Office of the Assessor-Recorder currently has a full-time vacancy in class 4215 Senior Office Specialist. This is the senior-level class of the Assessor-Recorder support series. Incumbents work under direction to perform the most difficult and specialized clerical and technical duties that require advanced knowledge of technical administrative policies and procedures, most of which are unique to the Assessor-Recorder’s Office. Duties emphasize advanced and technical level activities pertaining to document examining, property ownership and transactions, change in ownership assessment determination recommendations, transfer tax assessment, complex exemptions, and real/personal property appraisal services. Incumbents perform assigned duties with substantial independence, applying advanced knowledge of technical assessment and recording requirements, policies and procedures to make decisions and perform assignments.
Other essential duties may include, but are not limited to:
Performs highly-specialized technical work and analysis requiring in-depth knowledge and a high level of independence involving review and processing of real property transactions and/or complex document recording processes within the Assessor-Recorder’s Office; receives, examines, evaluates, and records deeds, reconveyances, releases of liens, judgments, marriage certificates and various legal and other documents; interprets various codes, statutes and ordinance in examining and recording a wide variety of complex documents; performs detailed and complex document examination to ensure sufficiency, completeness, jurisdiction, appropriateness for recording, and/or adherence to legal codes and state and county recording requirements; provides follow up with customers and other parties as appropriate to resolve problems; refers customers to other Office staff and/or outside agencies as required on committees and task forces. Ensures compliance with the Transfer Tax Ordinance by reviewing change of ownership transactions; requests and analyzes documentation of proof of exemption; and collects transfer taxes in real-time, in accordance with the Revenue and Taxation Code and State and local tax laws and ordinances. Searches deeds to determine real property ownership; receives and verifies records supporting property statements. Receives and collects payments for a wide range of complex service fees based on Revenue and Taxation codes as well as state and local tax laws and ordinances; issues receipts and accounts for money received by balancing records. May receive and collect payments of recordable documents; balance cash receipts and receivables; prepare balance sheets and processing forms; and post receivables and credit appropriate accounts. Provides complex technical information in person, on the phone, and via email and regular mail regarding policies and procedures pertaining to recording requirements, assessment and recording laws, regulations, policies and procedures to attorneys, government agencies and the public. Performs technical tax assessment activities by reviewing and evaluating real property transactions such as grant deeds, quitclaim deeds, affidavits of death, court orders, final decrees of distribution, leases, foreclosure sales deeds and other documents; researches property rolls to verify changes in ownership, transfer of property, boundary discrepancies and overlap or breaks in the chain of title for real property; makes recommendations regarding property transfer tax and other assessments, based on State and County laws and codes. Provides technical assistance to professional appraisers pertaining to real property appraisals; collects structural classification data in the field or in the office for residential dwellings, apartment complexes, commercial concerns and industrial firms; notes construction characteristics related to foundation, exterior, interior, plumbing, lighting and heating; determines shape classifications using perimeter and square footage calculations; takes photographs of structures. Gathers property and/or business data to determine welfare tax exemption status; gathers and tabulates data to determine appropriate exemption percentage allowable; inspects property based on application information and other data; and prepares inspection reports; explains exemption programs; eligibility requirements; evaluates program applications and determines eligibility based on well defined, pre-established criteria; responds to and researches complaints regarding determinations; works with other divisions and the Tax Collector’s Office to ensure that exemption accounts are adjusted appropriately. Researches and compiles property value data; identifies comparable sales; searches deeds to determine delivered prices; provides technical support for cost analyses and/or income analyses for both real and business/personal property; receives and verifies records supporting property statements from public accountants for client firms; researches, gathers and tabulates data from financial and operating statements. Explains appraisal procedures and policies to builders, contractors, real estate brokers and the general public; serves as a technical liaison to various agents regarding appraisal processes. Maintains and updates statistical data; prepares and maintains complex statistical reports. May serve as a lead worker by directing and monitoring the work of a small group of subordinate employees and serving as a technical resource regarding the more complex work issues in the unit. May be required to provide training to entry level classifications. Operates personal computers, computer terminals and other equipment to research databases, documents and records and locate requested information; provides and/or sends copies of requested documents according to Office policies and procedures. Types and prepares a wide variety of correspondence, forms and complex documents; independently initiates correspondence pertaining to areas of assignment. Performs other technical administrative duties; attends meetings and trainings; may serve on committees and task forces. Reviews and examines documents to ensure recording standards are met, accurately input appropriate codes, indexing fields and document characteristics to correctly cashier recording fees/transfer taxes or rejections, ensuring proper workflow routing, document retrieval, and the preservation of the public record. May include additional duties as assigned.
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
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Assessor-Recorder Senior Office Specialist - Office of the Assessor-Recorder (4215) - (158125)
4 days ago Be among the first 25 applicants Job Description
The Office of the Assessor-Recorder currently has a full-time vacancy in class 4215 Senior Office Specialist. This is the senior-level class of the Assessor-Recorder support series. Incumbents work under direction to perform the most difficult and specialized clerical and technical duties that require advanced knowledge of technical administrative policies and procedures, most of which are unique to the Assessor-Recorder’s Office. Duties emphasize advanced and technical level activities pertaining to document examining, property ownership and transactions, change in ownership assessment determination recommendations, transfer tax assessment, complex exemptions, and real/personal property appraisal services. Incumbents perform assigned duties with substantial independence, applying advanced knowledge of technical assessment and recording requirements, policies and procedures to make decisions and perform assignments. Job Description
The Office of the Assessor-Recorder currently has a full-time vacancy in class 4215 Senior Office Specialist. This is the senior-level class of the Assessor-Recorder support series. Incumbents work under direction to perform the most difficult and specialized clerical and technical duties that require advanced knowledge of technical administrative policies and procedures, most of which are unique to the Assessor-Recorder’s Office. Duties emphasize advanced and technical level activities pertaining to document examining, property ownership and transactions, change in ownership assessment determination recommendations, transfer tax assessment, complex exemptions, and real/personal property appraisal services. Incumbents perform assigned duties with substantial independence, applying advanced knowledge of technical assessment and recording requirements, policies and procedures to make decisions and perform assignments.
Other essential duties may include, but are not limited to:
Performs highly-specialized technical work and analysis requiring in-depth knowledge and a high level of independence involving review and processing of real property transactions and/or complex document recording processes within the Assessor-Recorder’s Office; receives, examines, evaluates, and records deeds, reconveyances, releases of liens, judgments, marriage certificates and various legal and other documents; interprets various codes, statutes and ordinance in examining and recording a wide variety of complex documents; performs detailed and complex document examination to ensure sufficiency, completeness, jurisdiction, appropriateness for recording, and/or adherence to legal codes and state and county recording requirements; provides follow up with customers and other parties as appropriate to resolve problems; refers customers to other Office staff and/or outside agencies as required on committees and task forces. Ensures compliance with the Transfer Tax Ordinance by reviewing change of ownership transactions; requests and analyzes documentation of proof of exemption; and collects transfer taxes in real-time, in accordance with the Revenue and Taxation Code and State and local tax laws and ordinances. Searches deeds to determine real property ownership; receives and verifies records supporting property statements. Receives and collects payments for a wide range of complex service fees based on Revenue and Taxation codes as well as state and local tax laws and ordinances; issues receipts and accounts for money received by balancing records. May receive and collect payments of recordable documents; balance cash receipts and receivables; prepare balance sheets and processing forms; and post receivables and credit appropriate accounts. Provides complex technical information in person, on the phone, and via email and regular mail regarding policies and procedures pertaining to recording requirements, assessment and recording laws, regulations, policies and procedures to attorneys, government agencies and the public. Performs technical tax assessment activities by reviewing and evaluating real property transactions such as grant deeds, quitclaim deeds, affidavits of death, court orders, final decrees of distribution, leases, foreclosure sales deeds and other documents; researches property rolls to verify changes in ownership, transfer of property, boundary discrepancies and overlap or breaks in the chain of title for real property; makes recommendations regarding property transfer tax and other assessments, based on State and County laws and codes. Provides technical assistance to professional appraisers pertaining to real property appraisals; collects structural classification data in the field or in the office for residential dwellings, apartment complexes, commercial concerns and industrial firms; notes construction characteristics related to foundation, exterior, interior, plumbing, lighting and heating; determines shape classifications using perimeter and square footage calculations; takes photographs of structures. Gathers property and/or business data to determine welfare tax exemption status; gathers and tabulates data to determine appropriate exemption percentage allowable; inspects property based on application information and other data; and prepares inspection reports; explains exemption programs; eligibility requirements; evaluates program applications and determines eligibility based on well defined, pre-established criteria; responds to and researches complaints regarding determinations; works with other divisions and the Tax Collector’s Office to ensure that exemption accounts are adjusted appropriately. Researches and compiles property value data; identifies comparable sales; searches deeds to determine delivered prices; provides technical support for cost analyses and/or income analyses for both real and business/personal property; receives and verifies records supporting property statements from public accountants for client firms; researches, gathers and tabulates data from financial and operating statements. Explains appraisal procedures and policies to builders, contractors, real estate brokers and the general public; serves as a technical liaison to various agents regarding appraisal processes. Maintains and updates statistical data; prepares and maintains complex statistical reports. May serve as a lead worker by directing and monitoring the work of a small group of subordinate employees and serving as a technical resource regarding the more complex work issues in the unit. May be required to provide training to entry level classifications. Operates personal computers, computer terminals and other equipment to research databases, documents and records and locate requested information; provides and/or sends copies of requested documents according to Office policies and procedures. Types and prepares a wide variety of correspondence, forms and complex documents; independently initiates correspondence pertaining to areas of assignment. Performs other technical administrative duties; attends meetings and trainings; may serve on committees and task forces. Reviews and examines documents to ensure recording standards are met, accurately input appropriate codes, indexing fields and document characteristics to correctly cashier recording fees/transfer taxes or rejections, ensuring proper workflow routing, document retrieval, and the preservation of the public record. May include additional duties as assigned.
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Sales and Management Industries Education Administration Programs Referrals increase your chances of interviewing at City and County of San Francisco by 2x Get notified about new Assessor jobs in
San Francisco, CA . Oakland, CA $45,000.00-$55,000.00 3 weeks ago Oakland, CA $55,000.00-$90,000.00 1 month ago San Francisco, CA $85,600.00-$101,650.00 3 days ago Supervisor, Mental Health Outpatient Programs
San Francisco, CA $65,000.00-$70,000.00 8 months ago San Francisco, CA $135,000.00-$165,000.00 2 weeks ago San Francisco, CA $120,000.00-$130,000.00 2 weeks ago San Francisco, CA $80,000.00-$110,000.00 2 weeks ago Principal, Life Cycle Assessment and Sustainability
San Francisco, CA $161,000.00-$231,000.00 6 months ago San Mateo County, CA $11,419.20-$14,270.53 1 week ago Clinical Program Supervisor (LCSW/LMFT), Bridge Housing Behavioral Health
Oakland, CA $135,000.00-$145,000.00 1 month ago Licensed Clinical Program Supervisor (LCSW/LMFT) - CARE Court FSP
Applied Behavioral Analysis (ABA) Program Supervisor
Walnut Creek, CA $70,000.00-$78,000.00 5 days ago Remote Paralegal – Mass Tort / Class Action Case Assessment
San Francisco, CA $75,000.00-$125,000.00 3 weeks ago Assistant Director - Inbound Security Assessment & Auditor Response Specialist
Foundations 1 (F1) Assessment and Evaluations Analyst
San Francisco, CA $83,700.00-$125,600.00 2 days ago San Francisco, CA $30.00-$38.00 3 days ago ABA Clinical Coordinator (Program Supervisor)
Teacher of the Visually Impaired VI Assessment
San Francisco, CA $45.00-$60.00 4 days ago Project Manager - Property Condition Assessments (PCA)
Oakland, CA $75,000.00-$99,000.00 1 year ago Safety Research Engineer - Quantitative Risk Assessment
Foster City, CA $136,000.00-$185,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr