Executive Assistant to Chief Executive Officer (Los Angeles)

Executive Assistant to the CEO Ultra-Exclusive Family Office (Los Angeles, CA)

Salary: $150,000K + (Full-Time, Salaried)

What Makes This Role Exceptional

This is far more than standard executive supportits strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Orange County, you are entrusted to understand the CEOs vision, anticipate operational needs, and be the force multiplier ensuring seamless executionboth strategically and tactically.

Key Responsibilities

• Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEOs overarching goals.
• Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
• Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision.
• Executive Travel Orchestration: Oversee every tier of travel logisticsfrom ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
• Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatheringseither solo or in partnership with event teams.
• Project Overflow Management: Take ownership of the CEOs overflow tasksdelivering both routine and strategic outcomes.
• Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal supportwhether thats preparing a briefing, arranging a meal, or booking a flight.
• Operational Agility: Adapt effortlesslyexecuting both polished presentations and granular operational details as needs shift.

Core Skills & Proficiencies

Hard Skills

• Advanced user of PowerPoint, Word, Outlookcomfortable supporting high-stakes presentations and communications
• Highly proficient in Excel for reports and data management, without needing complex macros
• Skilled with Zoom, Microsoft Teams, WebExconfidently managing executive communications, town halls, and board sessions
• Tech fluent on both Mac and PC, with practical troubleshooting abilities
• Experienced with expense systems like Concur (or equivalents)
• Familiar with collaboration platforms: SharePoint, OneDrive, etc.
• Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
• Quick to master new technologies and internal systems
• Prior exposure to supporting Board of Directors is highly valuable

Soft Skills

• Exceptional emotional intelligenceempathy, self-awareness, and interpersonal finessecritical for executive dynamics
• Meticulous attention to detailanticipating errors before they surface
• Masterful communicationyou adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
• Strategic problem-solvingsteady, creative, and proactive in navigating complex challenges
• Agile and resilient under pressurefluidly pivoting as priorities shift
• Effective research and networkingyou know who to ask or where to look to get things done
• Deep professional discretiontrusted with sensitive and confidential matters
• Always on mindsetresourceful, solution-obsessed, driven to deliver with creativity and grace
• Relationship builder with a strong internal and external networkknowing how to connect and grow influence from day one

Ideal Candidate Profile

• Bachelors degree or higher
• Minimum of 5 years supporting a C-Suite executiveCEO or President preferredin high-trust, dynamic environments
• A Career Executive Assistant this is your calling, not a launchpad for something else

Why Elite Candidates Will Be Drawn to This Role

• A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
• Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
• A uniquely varied role spanning vision alignment, executive coherency, and personal supportoffering deep professional reward and influence