Texas A&M University System
Program Coordinator I P9
Texas A&M University System, College Station, Texas, United States, 77840
Program Coordinator I P9
Texas A&M University System Offices Texas A&M Innovation Commensurate College Station, Texas Staff The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 11 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan with 8.25% employer contribution through Teachers Retirement System of Texas (TRS); tuition assistance; and wellness programs to promote work/life balance. $3,657.34 - $4,166.67 per month commensurate with experience. The Events Coordinator, under general supervision, supports the coordination and execution of events and programs within Texas A&M Innovation. The position provides logistical and administrative assistance for event operations and supports digital platforms, communications, and post-event processes. The Events Coordinator ensures that all assigned tasks are executed with professionalism, attention to detail, and alignment with the office's strategic objectives. Responsibilities: Coordinates logistics for assigned events, including venue setup, catering support, signage assistance, registration materials, and AN needs. Serves as on-site support during events, assisting with real-time logistics, guest flow, and other day-of event related tasks. Maintains and organizes event-related records and files using Microsoft Teams, OneDrive, and other shared digital workspaces. Updates and manages event registration platforms such as Accelevents and Livewhale; assists with data tracking and reporting. Assists with contact list maintenance and enters information into CRM systems such as PipeDrive. Prepares event materials including name badges, printed handouts, and signage (as needed). Collects and compiles post-event data such as attendance and survey responses. Drafts and sends communications including confirmation emails, reminders, and follow-ups under direction from supervisor. Performs other duties as assigned to support efficient program and event execution. Education and Experience: Bachelor's degree or equivalent combination of education and experience. Two years of related experience in event coordination, administrative support, or program operations. Knowledge, Skills and Abilities: Ability to move event materials (up to 25 lbs) and assist with physical setup/tear down. Ability to remain on feet for extended periods during events. Must be able to work occasional early mornings, evenings, or weekends as event schedules require. Ability to operate standard office equipment and communicate effectively in both in-person and digital formats. Ability to multitask and work cooperatively with others. Preferred Qualifications: Experience using Accelevents or similar event management platforms (e.g., Eventbrite, CVENT). Proficiency in Microsoft Office Suite (Outlook, Excel, Word). Familiarity with CRM platforms such as PipeDrive. Strong verbal and written communication skills. Demonstrated ability to multitask, stay organized, and work in fast-paced environments. Ability to work independently and collaboratively. Other Requirements: This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.
Texas A&M University System Offices Texas A&M Innovation Commensurate College Station, Texas Staff The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 11 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan with 8.25% employer contribution through Teachers Retirement System of Texas (TRS); tuition assistance; and wellness programs to promote work/life balance. $3,657.34 - $4,166.67 per month commensurate with experience. The Events Coordinator, under general supervision, supports the coordination and execution of events and programs within Texas A&M Innovation. The position provides logistical and administrative assistance for event operations and supports digital platforms, communications, and post-event processes. The Events Coordinator ensures that all assigned tasks are executed with professionalism, attention to detail, and alignment with the office's strategic objectives. Responsibilities: Coordinates logistics for assigned events, including venue setup, catering support, signage assistance, registration materials, and AN needs. Serves as on-site support during events, assisting with real-time logistics, guest flow, and other day-of event related tasks. Maintains and organizes event-related records and files using Microsoft Teams, OneDrive, and other shared digital workspaces. Updates and manages event registration platforms such as Accelevents and Livewhale; assists with data tracking and reporting. Assists with contact list maintenance and enters information into CRM systems such as PipeDrive. Prepares event materials including name badges, printed handouts, and signage (as needed). Collects and compiles post-event data such as attendance and survey responses. Drafts and sends communications including confirmation emails, reminders, and follow-ups under direction from supervisor. Performs other duties as assigned to support efficient program and event execution. Education and Experience: Bachelor's degree or equivalent combination of education and experience. Two years of related experience in event coordination, administrative support, or program operations. Knowledge, Skills and Abilities: Ability to move event materials (up to 25 lbs) and assist with physical setup/tear down. Ability to remain on feet for extended periods during events. Must be able to work occasional early mornings, evenings, or weekends as event schedules require. Ability to operate standard office equipment and communicate effectively in both in-person and digital formats. Ability to multitask and work cooperatively with others. Preferred Qualifications: Experience using Accelevents or similar event management platforms (e.g., Eventbrite, CVENT). Proficiency in Microsoft Office Suite (Outlook, Excel, Word). Familiarity with CRM platforms such as PipeDrive. Strong verbal and written communication skills. Demonstrated ability to multitask, stay organized, and work in fast-paced environments. Ability to work independently and collaboratively. Other Requirements: This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.