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About Gap Inc.
Our brands bridge the gaps we see in the world. Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. Banana Republic believes in sustainable luxury for all. And Gap inspires the world to bring individuality to modern, responsibly made essentials.
About The Role
The Executive Assistant to the CFO plays a pivotal role in fostering seamless and effective partnership with the CFO. This position is integral to ensuring the smooth operation of the CFO's office and supporting the strategic initiatives of the organization. The Executive Assistant acts as a trusted confidant and advisor, providing high-level administrative support while maintaining the utmost discretion and confidentiality.
In this role, the Executive Assistant collaborates closely with the CFO to manage complex schedules, prioritize tasks, and facilitate communication with key stakeholders. By anticipating the needs of the CFO and proactively addressing potential challenges, the Executive Assistant enables the CFO to focus on high-impact activities and strategic decision-making.
This position offers a unique opportunity to build strong relationships with senior executives and gain insights into the company's business strategy and performance on a global scale. The Executive Assistant's ability to navigate and influence within the organization is crucial to the success of the CFO's office and the broader executive team.
What You'll Do
- Manage complex and dynamic calendar across multiple time zones, schedule meetings, and coordinate travel arrangements.
- Serve as the primary point of contact for internal and external communications, including emails, phone calls, and correspondence. Communicate and build partnerships with all levels of management.
- Prepare agendas, take minutes, and follow up on action items from meetings. Schedule and plan meetings, including arranging meeting rooms, logistics, catering, A/V and other technology needs, as well as necessary materials.
- Organize and maintain files, documents, and records, ensuring easy access and retrieval.
- Support executives in various projects, including research, data analysis, and presentation preparation.
- Assist in planning and coordinating team offsites and town halls.
- Handle expense reports, budget tracking, and financial documentation.
- Maintain the highest level of confidentiality and professionalism in all interactions.
- Work on assignments requiring considerable judgment and initiative. Determine methods and procedures on new assignments. Understand implications of work and make recommendations for solutions.
Who You Are
Experience
- Demonstrated experience supporting senior executive leaders in a global organization preferred
Skills:
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to multitask and prioritize effectively
- Discretion and confidentiality in handling sensitive information
- Ability to problem solve independently and through strong partnerships with business partners across the globe
- Attention to detail, strong time management, and self-starter attitude
- Strong sense of urgency with the ability to handle multiple high-priority tasks with confidence
Attributes:
- Proactive and self-motivated
- Detail-oriented and meticulous
- Strong interpersonal skills and the ability to work collaboratively
- Thrives in a dynamic environment with a high degree of ambiguity and agility
- Strategic thought partner to executive
Location: Based in the San Francisco Area
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