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The City of Montpelier, Vermonts capital city, is seeking a detail-oriented and customer-focused Accounting Clerk to support the Finance Department and Assessors Office. This is a full-time position reporting to the Director of Finance and Administration.
The Accounting Clerk plays a critical role in maintaining the accuracy and efficiency of the City's financial and assessment records. The successful candidate will interact regularly with the public, city employees, vendors, and community organizations.
FINANCE ESSENTIAL JOB FUNCTIONS:
- Process bi-weekly accounts payable:
- Collect, scan, obtain approval and enter accounts payables for Finance, City Manager, Assessor, Clerk, and Cemetery departments.
- Assemble entire City-wide voucher & submit for review; incorporate reviewer changes and obtain final approvals.
- Print and mail checks; file both hard copies and digital records
- Maintain vendor records, W-9s, and certificates of insurance
- Distribute warrant details to the City Council and department heads; post check listings to the City website
- Collect Council signature for voucher cover sheets.
- Post online payments to accounting software
- Process payments for property taxes, utility bills, and other receivables as needed.
- Respond to informational requests for taxes, utility, parking, etc.
- Provide telephone support for the Finance Department and serve as the main contact for assessing inquiries
- Perform other duties as assigned by the Finance Director, Assessor, or City Manager
ASSESSOR ESSENTIAL JOB FUNCTIONS:
- Assist with Property Assessments: Support the Assessor in maintaining accurate property records and reviewing property data.
- Business Personal Property: Responsible for the administration and maintenance of all business personal property assessments in the Grand List.
- Homestead Declaration: Verify State Tax Department issued Homestead Declarations for accuracy.
- Data Entry and Maintenance: Input property information into the Citys assessment software, ensuring all records are updated, accurate, and complete.
- Property Tax Information: Respond to inquiries from property owners, developers, realtors, and other stakeholders regarding property assessments, tax bills, and exemptions.
- Preparation of Reports: Assist in generating periodic and ad-hoc reports on property values, assessments, and exemptions as required.
- Assist with Exemptions and Appeals: Aid in the processing of property tax exemption applications and assist with the appeals process by preparing necessary documentation.
- Customer Service: Provide friendly, professional assistance to the public in person, by phone, and via email regarding assessment-related matters.
- Compliance: Ensure all assessments and documentation adhere to city, state, and federal regulations, and assist in preparing for audits as needed.
- Perform other duties as assigned by the Finance Director, Assessor, or City Manager
REQUIRED SKILLS:
- Strong attention to detail and accuracy in recordkeeping
- Excellent customer service and communication skills
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Ability to use office equipment including computers, telephones, copiers, and scanners
- Ability to handle confidential information with discretion
- Strong organizational skills and the ability to work both independently and as part of a team
- Familiarity with accounting and/or assessment software (e.g., AssessPro, NEMRC, Tyler Technologies) is a plus
MINIMUM QUALIFICATIONS:
- High school diploma or GED required.
- Previous accounting experience, preferably in a municipal or governmental setting, is highly desirable
- Experience in property assessment, real estate, or tax-related fields is a plus
COMPENSATION AND BENEFITS
- Starting hourly rate: $24.05 (commensurate with experience and qualifications)
- This position offers strong potential for professional growth and advancement
- The City of Montpelier is an Equal Opportunity Employer
HOW TO APPLY
Please submit a cover letter and resume to:
Tanya Chambers
City Hall
39 Main Street
Montpelier, VT 05602-2950
Email submissions are encouraged:
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