Administrative Assistant / Facilities Coordinator
Administrative Assistant / Facilities Coordinator
Get AI-powered advice on this job and more exclusive features.
This range is provided by Career Group. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.
Base pay range
$70,000.00/yr - $85,000.00/yr
Our client, a fast-growing AI company, is seeking a proactive Administrative Assistant / Facilities Coordinator to be the backbone of their office. Youll make sure the space is stocked, organized, and welcoming, while supporting the Executive Assistant to the CEO with day-to-day tasks. This role is perfect for someone proactive, dependable, curious, and ready to learn in a fast-paced, fun, and team-oriented environment.
**Please note this is an on-site, temp-to-perm role based in Palo Alto, CA. Pay will be $70k-$85k/yr.**
Key Responsibilities:
- Ensure the office is clean, tidy, and presentable at all times
- Keep common areas, conference rooms, and kitchens in top shape throughout the day
- Order and restock supplies, snacks, and drinks; keep the fridge organized and well-stocked
- Coordinate team lunches each Friday for the upcoming week, accommodating dietary needs and preferences
- Greet and escort guests to the appropriate team members, creating a warm and professional first impression
- Book conference rooms, prepare spaces for meetings, and ensure all necessary materials are ready
- Assist the Executive Assistant to the CEO with administrative tasks
- Support the team by helping wherever needed, whether thats setting up a meeting space or organizing an event
- Anticipate needs before they arise and find creative, efficient solutions to keep operations smooth
Qualifications:
- 13 years in office coordination, facilities management, or administrative support (or demonstrated ability to learn quickly)
- Proven reliability people can count on you to follow through
- Highly proactive with strong organizational and multitasking skills
- Friendly, approachable, and a team player who enjoys helping others succeed
- Excellent communication and interpersonal skills
- Comfortable working onsite full-time in a fast-paced environment
Please submit your resume for immediate consideration!
You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
Seniority level
Seniority level
Entry level
Employment type
Employment type
Temporary
Job function
Job function
Administrative-
Industries
Technology, Information and Media
Referrals increase your chances of interviewing at Career Group by 2x
Get notified about new Facilities Coordinator jobs in Palo Alto, CA .
Sunnyvale, CA $94,000.00-$154,000.00 2 days ago
Mountain View, CA $81,000.00-$133,000.00 2 weeks ago
Mountain View, CA $81,000.00-$133,000.00 2 weeks ago
Administrative Assistant, Member Experience Core Systems
Mountain View, CA $71,000.00-$116,000.00 1 week ago
Mountain View, CA $32.84-$72.69 3 days ago
Mountain View, CA $91,570.44-$123,889.48 2 months ago
Mountain View, CA $75,000.00-$140,000.00 5 months ago
Mountain View, CA $50.00-$55.00 2 weeks ago
Mountain View, CA $77,000.00-$110,000.00 4 days ago
Menlo Park, CA $57.36-$196,600.00 2 weeks ago
Menlo Park, CA $90,000.00-$120,000.00 2 weeks ago
San Jose, CA $79,100.00-$166,000.00 2 weeks ago
Foster City, CA $150,000.00-$200,000.00 1 week ago
Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr