Aston Carter
Accounts Payable Associate
Join a High-Energy, Detail-Driven Team!
Are you an Accounts Payable Specialist who thrives in a fast-paced environment and takes pride in keeping financial operations smooth and accurate? Are you someone who enjoys solving problems, staying organized, and being a key contributor to a collaborative team? Then what are you waiting for?! Apply today! This is your opportunity to make an impact! In this role, you'll be at the heart of our accounting functionhandling everything from invoice prep to vendor communication and ledger maintenance. You'll work closely with a tight-knit team that includes a Controller, Accounts Receivable, Bookkeeper, and fellow Accounts Payable professionals. Responsibilities:
Prepare all invoices for payment and process accounts payable checks, EFTs, and online payments. Answer vendor inquiries promptly and professionally. Reconcile processed work by verifying entries and comparing system reports to balances. Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries. Pay vendors by monitoring discount opportunities, verifying federal ID numbers, resolving discrepancies, and ensuring credits are received. Pay employees by receiving and verifying expense reports and preparing checks. Maintain accounting ledgers by verifying and posting account transactions. Verify vendor accounts by reconciling monthly statements and related transactions. Maintain historical records by scanning and filing documents. Coordinate bank activities related to payables. Order office supplies and maintain inventory levels. Assist the Controller with special projects, accounts receivable, and administrative duties. Provide internal and external customer support by phone, email, and messaging. Work collaboratively in a team environment and take direction respectfully. Perform other duties as assigned. Essential Skills:
Administrative support Data entry Customer service Proficiency in Microsoft Office Experience with accounts payable QuickBooks proficiency Additional Skills & Qualifications:
Attention to detail and strong organizational skills Proficient math and communication skills Experience with Microsoft Teams, Great Plains Dynamics, and QuickBooks Desktop Ability to learn new software quickly 15 years of administrative experience in a similar role Associate's or Bachelor's degree in accounting, finance, or related field (or equivalent experience) Ability to work independently with a direct communication style Work Environment:
You'll be part of a collaborative team that values accuracy, efficiency, and mutual support. The role requires working onsite three days a week in NE Portland and the remaining days in Tualatin. Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in Tualatin, OR. Application Deadline
This position is anticipated to close on Aug 31, 2025.
Join a High-Energy, Detail-Driven Team!
Are you an Accounts Payable Specialist who thrives in a fast-paced environment and takes pride in keeping financial operations smooth and accurate? Are you someone who enjoys solving problems, staying organized, and being a key contributor to a collaborative team? Then what are you waiting for?! Apply today! This is your opportunity to make an impact! In this role, you'll be at the heart of our accounting functionhandling everything from invoice prep to vendor communication and ledger maintenance. You'll work closely with a tight-knit team that includes a Controller, Accounts Receivable, Bookkeeper, and fellow Accounts Payable professionals. Responsibilities:
Prepare all invoices for payment and process accounts payable checks, EFTs, and online payments. Answer vendor inquiries promptly and professionally. Reconcile processed work by verifying entries and comparing system reports to balances. Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries. Pay vendors by monitoring discount opportunities, verifying federal ID numbers, resolving discrepancies, and ensuring credits are received. Pay employees by receiving and verifying expense reports and preparing checks. Maintain accounting ledgers by verifying and posting account transactions. Verify vendor accounts by reconciling monthly statements and related transactions. Maintain historical records by scanning and filing documents. Coordinate bank activities related to payables. Order office supplies and maintain inventory levels. Assist the Controller with special projects, accounts receivable, and administrative duties. Provide internal and external customer support by phone, email, and messaging. Work collaboratively in a team environment and take direction respectfully. Perform other duties as assigned. Essential Skills:
Administrative support Data entry Customer service Proficiency in Microsoft Office Experience with accounts payable QuickBooks proficiency Additional Skills & Qualifications:
Attention to detail and strong organizational skills Proficient math and communication skills Experience with Microsoft Teams, Great Plains Dynamics, and QuickBooks Desktop Ability to learn new software quickly 15 years of administrative experience in a similar role Associate's or Bachelor's degree in accounting, finance, or related field (or equivalent experience) Ability to work independently with a direct communication style Work Environment:
You'll be part of a collaborative team that values accuracy, efficiency, and mutual support. The role requires working onsite three days a week in NE Portland and the remaining days in Tualatin. Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in Tualatin, OR. Application Deadline
This position is anticipated to close on Aug 31, 2025.