Join to apply for the Accounting Associate role at Texas Organ Sharing Alliance
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Join to apply for the Accounting Associate role at Texas Organ Sharing Alliance
Texas Organ Sharing Alliance (TOSA), founded in 1975, is one of 57 federally-designated Organ Procurement Organizations (OPOs) in the United States. TOSA is committed to a mission of saving lives through the power of organ donation by providing organ donation and recovery services to Central and South Texans wishing to donate, and to those waiting for a life-saving organ transplant. Recognized as a Top Workplace in San Antonio since 2014. TOSA has staff members in Austin, San Antonio, and McAllen.
Job Summary
The Accounting Associate will support the Finance Manager in managing accounts payable and accounts receivable functions, ensuring accuracy, timeliness, and compliance with established deadlines. This position may occasionally require travel, using either a company or personal vehicle, to fulfill job responsibilities. The incumbent will handle confidential information and must exercise discretion at all times, strictly adhering to the Texas Organ Sharing Alliance confidentiality policy.
Essential Functions And Duties
- Responsible for performing a variety of accounting and clerical tasks within the accounts payable and accounts receivable functions, including receiving, processing, and verifying invoices; tracking and recording approved purchase requisitions; processing payments; preparing and issuing customer invoices; recording incoming payments; reconciling customer accounts; and following up on overdue balances. Accurately review, voucher, code and process vendor invoices in compliance with TOSA financial policies and procedures.
- Approve and verify employee out-of-pocket expense reimbursements, ensuring accuracy, appropriate documentation, and compliance with company policy.
- Manage the full cycle of accounts payable and accounts receivable, including processing vendor invoices, preparing customer invoices, recording transactions, and ensuring timely payments and collections.
- Review and code expenses to the appropriate accounts and subaccounts; record journal entries; and reconcile balances by verifying entries and comparing system reports.
- Maintain accurate vendor and customer records, including current contact information, W-9 forms, and supporting documentation; organize and update files in both digital and physical formats.
- Monitor and manage payment processes by preparing payment selections, issuing checks, and reconciling disbursements; follow up with vendors and customers to resolve discrepancies and ensure credits are received for outstanding memos.
- Track accounts receivable aging, apply incoming payments, reconcile customer accounts, and follow up on past-due balances; address inquiries and disputes to ensure accurate and timely resolution.
- Prepare and issue annual 1099 forms to applicable vendors; verify vendor federal ID numbers and compliance documentation.
- Monitor shared accounting inbox to address vendor and customer inquiries regarding payment or billing status.
- Maintain and strengthen vendor and customer relationships through timely communication and professional interactions.
- Identify and recommend process improvements or procedural changes to enhance efficiency and accuracy.
- Perform other duties as required to support Finance Services.
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Accounting/Auditing and Finance-
Industries
Hospitals and Health Care
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