Description
The Accounting Associate is a key member of the Finance team, responsible for supporting core financial operations, including accounts payable (AP), accounts receivable (AR), payroll coordination, and expense reporting.
This role is ideal for someone who is hands-on, detail-oriented, and eager to grow. Were looking for a self-starter someone who takes initiative, asks thoughtful questions, and is comfortable navigating change. The right candidate is not only strong in the fundamentals of accounting, but also open to learning new systems, tools, and ways of working.
We are committed to moving toward a more modern, digital, and scalable operation. This role offers the opportunity to grow with us through that transition. Youll be part of a team working to build more streamlined, tech supported workflows, and your input will help shape who we improve.
If you're excited by the idea of modernizing accounting practices, enjoy learning new technologies, and thrive in a collaborative, fast-paced setting this role was built for you.
Key Responsibilities:
Accounts Payable (AP)
Manage the end-to-end AP process: receive, review, and process vendor invoices for payment.
Ensure appropriate account coding and cost center alignment based on chart of accounts.
Resolve invoice discrepancies and liaise with vendors as needed.
Maintain accurate AP records and support cash flow forecasting.
Accounts Receivable (AR)
Generate and send customer invoices in accordance with contract terms.
Monitor outstanding receivables and follow up on aging accounts.
Reconcile accounts and ensure proper revenue recognition where applicable.
Support month-end AR reporting and audit requests.
Payroll & Timesheets
Coordinate bi-weekly payroll processing in Paylocity or equivalent platform.
Validate and track employee timesheet submissions via Unanet or similar.
Address discrepancies and coordinate corrections with managers and HR.
Maintain compliance with wage, hour, and government contracting requirements
Expense Reporting
Review and process employee expense reports in Concur or Unanet, ensuring receipts, policy compliance, and correct GL coding.
Work with employees to resolve issues or reclassify entries as needed.
Assist in reconciling corporate credit card activity and travel expenses.
Reporting & Compliance
Assist with month-end and year-end close processes, including journal entries and reconciliations.
Prepare regular financial summaries and variance reports for leadership.
Support external audits by providing documentation and answering inquiries.
Ensure financial activities adhere to internal controls, policies, and government contract requirements.
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Requirements
Skills / Qualifications Required
Bachelors degree in Accounting, Finance, or related field; CPA or CGFM a plus
Minimum 35 years of progressive accounting experience, preferably in a GovCon or federally regulated environment
Experience in digital financial systems, including Unanet, Paylocity, Concur, or similar ERP platforms
Strong grasp of general ledger accounting, cost allocation, and revenue recognition principles (e.g., FAR, CAS, GAAP)
Proven experience supporting month-end and year-end close, financial reporting, and audit preparation
Demonstrated ability to track and manage budgetary expenses, accruals, and cost center activity
Advanced Excel and Microsoft Office skills
Excellent attention to detail, organizational skills, and written/verbal communication
Ability to synthesize, analyze, and interpret financial and operational data to support decision-making
Experience building or refining financial processes to improve accuracy, compliance, and efficiency
Comfortable working in a high-security, hybrid environment, with a commitment to data integrity and confidentiality
Strong interpersonal skills and ability to work cross-functionally with HR, Contracts, and Program teams
QBE is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, gender-identity and/or expression, age, disability, Veteran status, genetic information, pregnancy (including childbirth, lactation, or other related medical conditions), marital-status, neurodivergence, ethnicity, ancestry, caste, military/uniformed service-member status, or any other characteristic protected by applicable federal, state, local, or international law.
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