Thompson Coburn
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Regional Office Administrator
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Thompson Coburn LLP 14 hours ago Be among the first 25 applicants Join to apply for the
Regional Office Administrator
role at
Thompson Coburn LLP Get AI-powered advice on this job and more exclusive features. Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a Regional Office Administrator to fill a full-time exempt position in its Dallas office. With over 400 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, highly productive, and inclusive environment. If you are a creative professional looking to join a collaborative team, then this might be an exciting opportunity for you!
Reporting to the Chief Facilities and Administrative Officer (CFAO), this role supports the Dallas and Birmingham offices and blends operational oversight with events and facilities coordination to ensure an exceptional experience for attorneys, staff, clients, and guests. The Administrator manages vendor and building relationships, coordinates office services, supports meetings and events across both locations, and partners with key departments on firmwide initiatives. This position is eligible for a hybrid-remote schedule after training is complete.
Key Responsibilities
Oversees the daily operations of the Dallas and Birmingham offices, ensuring efficient delivery of services and a high-quality workplace experience. Supervises support staff and outsourced functions, including receptionist(s), facilities coordinators and service center personnel. Coordinates facilities management activities, including office maintenance, space planning, equipment needs, and vendor relationships. Serves as the primary liaison with building management in both locations, managing maintenance requests, building services, parking logistics, and invoice resolution. Manages office supply and equipment procurement, monitors inventory levels, and recommends cost-effective purchasing solutions. Supports a range of firm-sponsored events and client-facing functions in both offices, including receptions, conferences, and internal meetings; responsibilities may include food and beverage coordination, audiovisual setup, invitations, and on-site logistics. Coordinates and facilitates a range of onsite and offsite Firm meetings and events for the Firm including client receptions and business development events and/or conferences. Reviews vendor contracts related to events and facilities and routes them for appropriate approvals. Oversees onboarding and offboarding logistics for attorneys and staff in collaboration with Human Resources, IT, and other administrative departments. Coordinates records management, compliance projects, and emergency preparedness procedures in each office. Prepares and monitors annual office budgets, reviews invoices for accuracy and cost-efficiency, and processes payments in Chrome River. Supports firmwide initiatives by acting as a local administrative point of contact for departments such as Legal Support Services, IT, Marketing, and Professional Development. Participates in sustainability and business continuity initiatives to align with firm strategy. Maintains an active presence in both offices and travels regularly between locations to ensure alignment and oversight.
Knowledge, Skills And Abilities Required
Demonstrates strong leadership, delegation, and mentoring skills. Applies sound judgment, professionalism, and diplomacy when interacting with individuals at all levels. Brings hands-on project management and event planning capabilities and the ability to multitask and prioritize in a dynamic environment. Possesses advanced organizational, communication, and problem-solving abilities. Proficient in Microsoft Office Suite with a focus on Word, Excel, and PowerPoint. Embraces continuous process improvement and adapts to change with resilience.
Education And Experience Qualifications
Bachelors degree in Business or related field required. Minimum five (5) years of prior supervisory or management experience. At least five (5) years of operations experience in a legal or professional services setting required. CLM certification preferred.
Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:
Medical Insurance Vision Insurance Dental Insurance Life Insurance & ADD policies Short & Long Term Disability Insurance Paid Parental Leave 401(k) Profit Sharing plans Parking/Transportation Stipend Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement) Paid Holidays Paid Vacation Time Employee Assistance Program (EAP) Employee Wellness Program Tuition Reimbursement College Savings Plan Deductions (529 Plans) Long Term Care
Equal Opportunity Employer M/F/D/V
Seniority level
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Mid-Senior level Employment type
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Contract Job function
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Administrative Industries
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Dallas, TX $95,200.00-$153,400.00 3 days ago Carrollton, TX $48,000.00-$59,000.00 2 years ago Dallas, TX $85,000.00-$100,000.00 4 days ago Double: Remote Executive Assistant (Central US)
Dallas, TX $75,000.00-$85,000.00 4 days ago Dallas-Fort Worth Metroplex $18.50-$21.00 3 weeks ago Dallas, TX $50,000.00-$50,000.00 4 days ago Dallas, TX $60,000.00-$80,000.00 2 months ago Executive Assistant, Office of the Founder
Dallas, TX $72,000.00-$97,000.00 1 month ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
Regional Office Administrator
role at
Thompson Coburn LLP 14 hours ago Be among the first 25 applicants Join to apply for the
Regional Office Administrator
role at
Thompson Coburn LLP Get AI-powered advice on this job and more exclusive features. Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a Regional Office Administrator to fill a full-time exempt position in its Dallas office. With over 400 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, highly productive, and inclusive environment. If you are a creative professional looking to join a collaborative team, then this might be an exciting opportunity for you!
Reporting to the Chief Facilities and Administrative Officer (CFAO), this role supports the Dallas and Birmingham offices and blends operational oversight with events and facilities coordination to ensure an exceptional experience for attorneys, staff, clients, and guests. The Administrator manages vendor and building relationships, coordinates office services, supports meetings and events across both locations, and partners with key departments on firmwide initiatives. This position is eligible for a hybrid-remote schedule after training is complete.
Key Responsibilities
Oversees the daily operations of the Dallas and Birmingham offices, ensuring efficient delivery of services and a high-quality workplace experience. Supervises support staff and outsourced functions, including receptionist(s), facilities coordinators and service center personnel. Coordinates facilities management activities, including office maintenance, space planning, equipment needs, and vendor relationships. Serves as the primary liaison with building management in both locations, managing maintenance requests, building services, parking logistics, and invoice resolution. Manages office supply and equipment procurement, monitors inventory levels, and recommends cost-effective purchasing solutions. Supports a range of firm-sponsored events and client-facing functions in both offices, including receptions, conferences, and internal meetings; responsibilities may include food and beverage coordination, audiovisual setup, invitations, and on-site logistics. Coordinates and facilitates a range of onsite and offsite Firm meetings and events for the Firm including client receptions and business development events and/or conferences. Reviews vendor contracts related to events and facilities and routes them for appropriate approvals. Oversees onboarding and offboarding logistics for attorneys and staff in collaboration with Human Resources, IT, and other administrative departments. Coordinates records management, compliance projects, and emergency preparedness procedures in each office. Prepares and monitors annual office budgets, reviews invoices for accuracy and cost-efficiency, and processes payments in Chrome River. Supports firmwide initiatives by acting as a local administrative point of contact for departments such as Legal Support Services, IT, Marketing, and Professional Development. Participates in sustainability and business continuity initiatives to align with firm strategy. Maintains an active presence in both offices and travels regularly between locations to ensure alignment and oversight.
Knowledge, Skills And Abilities Required
Demonstrates strong leadership, delegation, and mentoring skills. Applies sound judgment, professionalism, and diplomacy when interacting with individuals at all levels. Brings hands-on project management and event planning capabilities and the ability to multitask and prioritize in a dynamic environment. Possesses advanced organizational, communication, and problem-solving abilities. Proficient in Microsoft Office Suite with a focus on Word, Excel, and PowerPoint. Embraces continuous process improvement and adapts to change with resilience.
Education And Experience Qualifications
Bachelors degree in Business or related field required. Minimum five (5) years of prior supervisory or management experience. At least five (5) years of operations experience in a legal or professional services setting required. CLM certification preferred.
Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:
Medical Insurance Vision Insurance Dental Insurance Life Insurance & ADD policies Short & Long Term Disability Insurance Paid Parental Leave 401(k) Profit Sharing plans Parking/Transportation Stipend Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement) Paid Holidays Paid Vacation Time Employee Assistance Program (EAP) Employee Wellness Program Tuition Reimbursement College Savings Plan Deductions (529 Plans) Long Term Care
Equal Opportunity Employer M/F/D/V
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Contract Job function
Job function
Administrative Industries
Law Practice Referrals increase your chances of interviewing at Thompson Coburn LLP by 2x Sign in to set job alerts for Office Administrator roles.
Dallas, TX $95,200.00-$153,400.00 3 days ago Carrollton, TX $48,000.00-$59,000.00 2 years ago Dallas, TX $85,000.00-$100,000.00 4 days ago Double: Remote Executive Assistant (Central US)
Dallas, TX $75,000.00-$85,000.00 4 days ago Dallas-Fort Worth Metroplex $18.50-$21.00 3 weeks ago Dallas, TX $50,000.00-$50,000.00 4 days ago Dallas, TX $60,000.00-$80,000.00 2 months ago Executive Assistant, Office of the Founder
Dallas, TX $72,000.00-$97,000.00 1 month ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr