Vetpracticepartners
Veterinary Practice Partners (VPP) is an industry-leading service company that partners with Veterinarians to co-own and manage their veterinary practices. VPP provides support and leadership for marketing, financial, operations, IT and human resources functions while the veterinarian leads the clinical and client services functions. VPP currently has 170+ partner hospitals with 3,000+ employees and continues to experience tremendous growth. VPP is a dynamic, profitable growth company with strong financial backing from a private equity firm.
Responsibilities:
The Executive Assistant is responsible for the day-to-day administrative support of the senior leadership team, onsite management of the new Waltham MA office, and other projects, as assigned.
VPP is looking for someone with the skills and ambition to grow with the company and the new Waltham office as they experience continued growth.
The role requires excellent communication and organizational skills and the ability to thrive in a fast-paced environment. The ideal candidate will be a trusted partner to the senior leadership team, including the Chief Financial Officer, Chief Operating Officer, Chief Administrative Officer, and several other Vice Presidents, helping to optimize their efficiency by managing administrative tasks, coordinating key projects, and maintaining confidentiality in all matters. The Executive Assistant must be proactive, detail-oriented and collaborative with a positive, can-do approach to challenges.
Administrative Support for VPP Senior Leadership Team
Managing calendars, scheduling meetings, and coordinating travel arrangements Taking notes, handling email, phone calls, acting as a point of contact for the executives, and other communication Preparing reports, presentations, and other documents as needed Supporting logistics for VPP strategic events and board meetings Preparing and processing travel expense reports
Onsite Management of the Waltham MA Office
Managing the front desk and greeting visitors Coordinating facility maintenance and enhancement projects Ensuring a smoothly operating office environment, including supplies, printers, kitchen, conference rooms, and security access cards Receiving, scanning, and routing mail and other important office documents
Qualifications: 3+ years minimum relevant experience. Strong verbal and written communication skills, with a high sense of urgency and ability to effectively communicate sensitive and confidential information. Detail-oriented with a high level of accuracy and thoroughness. Able to work independently as well as within a team. Proficiency in data entry and Microsoft computer applications and ability to be trained in other computer applications Annual salary range: $70,000–$80,000, based on experience and qualifications. Create a Job Alert Interested in building your career at Veterinary Practice Partners? Get future opportunities sent straight to your email. Apply for this job
* indicates a required field First Name * Last Name * Email * Phone * Location (City) * Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf Are you at least 18 years of age or older? * Select... Are you legally authorized to work in the United States? * Select... Do you have at least 3+ years of experience as an Executive Assistant supporting senior level executives (e.g., CFO, CEO, COO)? * Select... How would you rate your experience with Microsoft PowerPoint, particularly in creating polished, executive-level presentations (e.g., for board meetings, investor decks, or company-wide updates)? * This is a full-time, in-person position based in Waltham, MA. Are you currently located within a one-hour commute of our office? * Select... What is your desired compensation range? *
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Managing calendars, scheduling meetings, and coordinating travel arrangements Taking notes, handling email, phone calls, acting as a point of contact for the executives, and other communication Preparing reports, presentations, and other documents as needed Supporting logistics for VPP strategic events and board meetings Preparing and processing travel expense reports
Onsite Management of the Waltham MA Office
Managing the front desk and greeting visitors Coordinating facility maintenance and enhancement projects Ensuring a smoothly operating office environment, including supplies, printers, kitchen, conference rooms, and security access cards Receiving, scanning, and routing mail and other important office documents
Qualifications: 3+ years minimum relevant experience. Strong verbal and written communication skills, with a high sense of urgency and ability to effectively communicate sensitive and confidential information. Detail-oriented with a high level of accuracy and thoroughness. Able to work independently as well as within a team. Proficiency in data entry and Microsoft computer applications and ability to be trained in other computer applications Annual salary range: $70,000–$80,000, based on experience and qualifications. Create a Job Alert Interested in building your career at Veterinary Practice Partners? Get future opportunities sent straight to your email. Apply for this job
* indicates a required field First Name * Last Name * Email * Phone * Location (City) * Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf Are you at least 18 years of age or older? * Select... Are you legally authorized to work in the United States? * Select... Do you have at least 3+ years of experience as an Executive Assistant supporting senior level executives (e.g., CFO, CEO, COO)? * Select... How would you rate your experience with Microsoft PowerPoint, particularly in creating polished, executive-level presentations (e.g., for board meetings, investor decks, or company-wide updates)? * This is a full-time, in-person position based in Waltham, MA. Are you currently located within a one-hour commute of our office? * Select... What is your desired compensation range? *
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