Senior Executive, Programme Planning Office (PgPO) - Stars Ave

Closing date : 25 Aug (12noon)

Job Title: Senior Executive, Programme Planning Office (PgPO)
Department: Enterprise Group – Programme Planning Office (PgPO)

No. of Positions: 1

Contract Duration: 12 months

Salary: $2,853 to $3,780 depending on qualification and relevant working experience.

Location: Stars Ave

Working Hours:

• Monday – Thursday: 8:30 AM – 6:00 PM
• Friday: 8:30 AM – 5:30 PM
  (inclusive of 1-hour lunch break)

Job Scope:

Meeting Coordination and Support:

• Assisting to develop, maintain and update the meeting schedule to ensure timely organisation of events.
• Reserve meeting rooms and gather agendas to facilitate productive discussions.

Stakeholder Engagement & Organisation Development Event/Activities Planning:

• Coordinate Organisational Development (OD) engagements by managing logistics and ensuring seamless execution.
• Collaborate with stakeholders to understand event objectives and target audiences and propose innovative ideas to enhance attendee experience and engagement.
• Source and liaise with various vendors (e.g., catering, event planners).

Workplace Resource Management:

• Conduct regular inventories of office resources, including workstations, lockers, and cabinets.
• Maintain and update records of availability and allocation of workplace assets.

Financial Reporting:

• Assist to collect and organise project-related data from various sources and assist in data entry and maintenance of programme databases.
• Generate and consolidate monthly financial reports, ensuring accuracy and timely submission to the existing EVP dashboard for tracking and analysis.

Administrative Support:

• Assist in managing AOB tasks to address ad-hoc operational needs and team requirements.
• Assist with general office duties to ensure smooth operation of the Programme Planning Office, and Enterprise Group.

Requirements:

• Minimum Diploma or equivalent qualification in Business Administration or a related field.
• Experience in Government sector with finance reporting or resource management would be an advantage.
• Organisational skills: Ability to manage multiple tasks, schedules, and priorities efficiently.
• Proficient in MS Office: Skilled in Word, Excel, PowerPoint, Outlook, and familiar with scheduling and financial reporting tools.
• Communication skills: Strong written and verbal communication skills to interact with stakeholders and coordinate effectively.
• Attention to details: High accuracy in tasks like stocktaking, report generation, and meeting coordination.
• Problem-solving abilities: Resourceful and capable of handling minor operational challenges independently.

How to Apply:
If you meet the requirements, please submit your resume directly to

EA License No: 96C4864 Reg. No.: R Goh Khar Keow