Family Service Association
Human Resource Coordinator - Temporary
FLSA Classification : Temporary, Non-Exempt/Hourly, Full-Time (40 hours per week)
This position is temporary until December 31, 2025.
Reports to:
Human Resource Supervisor
Essential Job Duties: Maintain high levels of confidentiality related to all human resource activities and information Redirect HR related calls or distribute correspondence to the appropriate person of the team. Greet all visitors with a friendly and professional manner. Provide appropriate support to human resources and payroll staff, as needed. Track and follow-up with employees/supervisors regarding mandatory or other training assignments to ensure compliance. Process and maintain records of personnel-related data (payroll, personal information, leaves, etc.) in both paper and the database and ensure all employment requirements are met Communicate with other departments or functions (payroll, benefits, etc.) Produce and submit reports on general HR activity Understanding of labor laws. Maintain and audit employee records in the HRIS system, ensuring data accuracy and compliance with policies and procedures. Coordinate the onboarding processes, including new hire orientation scheduling, paperwork tracking, ensuring completion of new hire documents, and system entry. Process employment changes such as separations, transfers, promotions. Support and track status of recruitment processes and candidates in collaboration with various departments. Prepare separation packets and checklists at the request of HR leadership. Manage, track and ensure compliance with all employee information and documentation as dictated by governing policies, including new hire required documentation Maintain compliance files (I-9, permits, licenses, immunizations etc.), generate reports, and conduct periodic audits. Act as backup for HR Assistant for functions such as mail distribution, filing, and supply ordering. Participate in cross-functional HR initiatives and projects as assigned. Process various time-sensitive data entry, uploads, exports and transactional requests from HR, the business and associates related to status changes in the HRIS and all applicable systems. Use established templates to customize and prepare contingent offer letters for signature. Receive and ensure timely response to EDD UI claims and quickly and accurately manage EDD requests for payroll information, etc. Coordinate and process DSS, Guardian, DOJ or similar records, in addition to drug testing, pre-hire physicals, etc. Assist HR Leadership with scheduling of appointments. Format, print, obtain signatures for, and file various forms of documentation. Track and order employee anniversary gifts when appropriate and coordinate distribution to sites Together with the rest of the HR team, engage in employee appreciation events and planning Coordinate various employee-focused activities throughout the year, including Holiday door decorating and others, including specific after-hours or weekend events, when appropriate. Perform special projects and other responsibilities, tasks, or duties as requested. Regular, punctual attendance and appropriate professional attire and standards of conduct. Minimum Qualifications:
High School diploma or GED equivalent required. AA degree or some college, administrative classes or similar is preferred. Display strong problem solving and decision-making skills with a deep understanding of employee relationships, staffing management, Federal and State law compliance. Knowledge of appropriate filing and clerical systems and processes required. At least 2 years of demonstrably-related experience strongly preferred. Knowledge of data entry and knowledge of statistical/data reports Bilingual Spanish/English (preferred) Must have demonstrated proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, database management, Outlook (or similar) and others. Familiarity or experience with HRIS(ADP) or ATS systems strongly preferred. At least two years of office experience in an HR office or similar setting is preferred. Ability to maintain confidentiality (this is a must-have) Computer literate and adaptable Detail-oriented CA Driver's License/Proof of Auto Insurance Background Fingerprint Clearance Drug Test Clearance Ability to read and write English and to communicate at the level required for successful job performance. Physical & Mental Demands
:
Ability to sit and work on computer for long periods of time Ability to stay focused with many interruptions Ability to multi-task Daily work with files and documentation Ability to lift and carry up to 20 lbs. Mobility to file cabinets throughout the day Ability to remain professional under pressure Ability to deal with many different personalities Flexible schedule when required to meet legitimate business needs
Monday - Thursday: 8:00 am -5:00 pm Friday: 8:00 am - 2:00 pm
FLSA Classification : Temporary, Non-Exempt/Hourly, Full-Time (40 hours per week)
This position is temporary until December 31, 2025.
Reports to:
Human Resource Supervisor
Essential Job Duties: Maintain high levels of confidentiality related to all human resource activities and information Redirect HR related calls or distribute correspondence to the appropriate person of the team. Greet all visitors with a friendly and professional manner. Provide appropriate support to human resources and payroll staff, as needed. Track and follow-up with employees/supervisors regarding mandatory or other training assignments to ensure compliance. Process and maintain records of personnel-related data (payroll, personal information, leaves, etc.) in both paper and the database and ensure all employment requirements are met Communicate with other departments or functions (payroll, benefits, etc.) Produce and submit reports on general HR activity Understanding of labor laws. Maintain and audit employee records in the HRIS system, ensuring data accuracy and compliance with policies and procedures. Coordinate the onboarding processes, including new hire orientation scheduling, paperwork tracking, ensuring completion of new hire documents, and system entry. Process employment changes such as separations, transfers, promotions. Support and track status of recruitment processes and candidates in collaboration with various departments. Prepare separation packets and checklists at the request of HR leadership. Manage, track and ensure compliance with all employee information and documentation as dictated by governing policies, including new hire required documentation Maintain compliance files (I-9, permits, licenses, immunizations etc.), generate reports, and conduct periodic audits. Act as backup for HR Assistant for functions such as mail distribution, filing, and supply ordering. Participate in cross-functional HR initiatives and projects as assigned. Process various time-sensitive data entry, uploads, exports and transactional requests from HR, the business and associates related to status changes in the HRIS and all applicable systems. Use established templates to customize and prepare contingent offer letters for signature. Receive and ensure timely response to EDD UI claims and quickly and accurately manage EDD requests for payroll information, etc. Coordinate and process DSS, Guardian, DOJ or similar records, in addition to drug testing, pre-hire physicals, etc. Assist HR Leadership with scheduling of appointments. Format, print, obtain signatures for, and file various forms of documentation. Track and order employee anniversary gifts when appropriate and coordinate distribution to sites Together with the rest of the HR team, engage in employee appreciation events and planning Coordinate various employee-focused activities throughout the year, including Holiday door decorating and others, including specific after-hours or weekend events, when appropriate. Perform special projects and other responsibilities, tasks, or duties as requested. Regular, punctual attendance and appropriate professional attire and standards of conduct. Minimum Qualifications:
High School diploma or GED equivalent required. AA degree or some college, administrative classes or similar is preferred. Display strong problem solving and decision-making skills with a deep understanding of employee relationships, staffing management, Federal and State law compliance. Knowledge of appropriate filing and clerical systems and processes required. At least 2 years of demonstrably-related experience strongly preferred. Knowledge of data entry and knowledge of statistical/data reports Bilingual Spanish/English (preferred) Must have demonstrated proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, database management, Outlook (or similar) and others. Familiarity or experience with HRIS(ADP) or ATS systems strongly preferred. At least two years of office experience in an HR office or similar setting is preferred. Ability to maintain confidentiality (this is a must-have) Computer literate and adaptable Detail-oriented CA Driver's License/Proof of Auto Insurance Background Fingerprint Clearance Drug Test Clearance Ability to read and write English and to communicate at the level required for successful job performance. Physical & Mental Demands
:
Ability to sit and work on computer for long periods of time Ability to stay focused with many interruptions Ability to multi-task Daily work with files and documentation Ability to lift and carry up to 20 lbs. Mobility to file cabinets throughout the day Ability to remain professional under pressure Ability to deal with many different personalities Flexible schedule when required to meet legitimate business needs
Monday - Thursday: 8:00 am -5:00 pm Friday: 8:00 am - 2:00 pm