HR Coordinator

Human Resource Coordinator - Temporary
FLSA Classification : Temporary, Non-Exempt/Hourly, Full-Time (40 hours per week)
This position is temporary until December 31, 2025.
Reports to: Human Resource Supervisor
Essential Job Duties:

• Maintain high levels of confidentiality related to all human resource activities and information
• Redirect HR related calls or distribute correspondence to the appropriate person of the team.
• Greet all visitors with a friendly and professional manner.
• Provide appropriate support to human resources and payroll staff, as needed.
• Track and follow-up with employees/supervisors regarding mandatory or other training assignments to ensure compliance.
• Process and maintain records of personnel-related data (payroll, personal information, leaves, etc.) in both paper and the database and ensure all employment requirements are met
• Communicate with other departments or functions (payroll, benefits, etc.)
• Produce and submit reports on general HR activity
• Understanding of labor laws.
• Maintain and audit employee records in the HRIS system, ensuring data accuracy and compliance with policies and procedures.
• Coordinate the onboarding processes, including new hire orientation scheduling, paperwork tracking, ensuring completion of new hire documents, and system entry.
• Process employment changes such as separations, transfers, promotions.
• Support and track status of recruitment processes and candidates in collaboration with various departments.
• Prepare separation packets and checklists at the request of HR leadership.
• Manage, track and ensure compliance with all employee information and documentation as dictated by governing policies, including new hire required documentation
• Maintain compliance files (I-9, permits, licenses, immunizations etc.), generate reports, and conduct periodic audits.
• Act as backup for HR Assistant for functions such as mail distribution, filing, and supply ordering.
• Participate in cross-functional HR initiatives and projects as assigned.
• Process various time-sensitive data entry, uploads, exports and transactional requests from HR, the business and associates related to status changes in the HRIS and all applicable systems.

• Use established templates to customize and prepare contingent offer letters for signature.
• Receive and ensure timely response to EDD UI claims and quickly and accurately manage EDD requests for payroll information, etc.
• Coordinate and process DSS, Guardian, DOJ or similar records, in addition to drug testing, pre-hire physicals, etc.
• Assist HR Leadership with scheduling of appointments.
• Format, print, obtain signatures for, and file various forms of documentation.
• Track and order employee anniversary gifts when appropriate and coordinate distribution to sites
• Together with the rest of the HR team, engage in employee appreciation events and planning
• Coordinate various employee-focused activities throughout the year, including Holiday door decorating and others, including specific after-hours or weekend events, when appropriate.
• Perform special projects and other responsibilities, tasks, or duties as requested.
• Regular, punctual attendance and appropriate professional attire and standards of conduct.

Minimum Qualifications:

• High School diploma or GED equivalent required. AA degree or some college, administrative classes or similar is preferred.
• Display strong problem solving and decision-making skills with a deep understanding of employee relationships, staffing management, Federal and State law compliance.
• Knowledge of appropriate filing and clerical systems and processes required.
• At least 2 years of demonstrably-related experience strongly preferred.
• Knowledge of data entry and knowledge of statistical/data reports
• Bilingual Spanish/English (preferred)
• Must have demonstrated proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, database management, Outlook (or similar) and others.
• Familiarity or experience with HRIS(ADP) or ATS systems strongly preferred.
• At least two years of office experience in an HR office or similar setting is preferred.
• Ability to maintain confidentiality (this is a must-have)
• Computer literate and adaptable
• Detail-oriented
• CA Driver's License/Proof of Auto Insurance
• Background Fingerprint Clearance
• Drug Test Clearance
• Ability to read and write English and to communicate at the level required for successful job
• performance.

Physical & Mental Demands :

• Ability to sit and work on computer for long periods of time
• Ability to stay focused with many interruptions
• Ability to multi-task
• Daily work with files and documentation
• Ability to lift and carry up to 20 lbs.
• Mobility to file cabinets throughout the day
• Ability to remain professional under pressure
• Ability to deal with many different personalities
• Flexible schedule when required to meet legitimate business needs

Monday - Thursday: 8:00 am -5:00 pm
Friday: 8:00 am - 2:00 pm