Executive Assistant to the Head of School and Office Manager

Executive Assistant to the Head of School and Office Manager

Join to apply for the Executive Assistant to the Head of School and Office Manager role at Hiba Academy Bay Area

Executive Assistant to the Head of School and Office Manager

Join to apply for the Executive Assistant to the Head of School and Office Manager role at Hiba Academy Bay Area

Hiba Academy Bay Area provided pay range

This range is provided by Hiba Academy Bay Area. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$115,000.00/yr - $125,000.00/yr

Hiba Academy Bay Area is seeking an experienced Executive Assistant and School Office Manager to provide effective and confidential support to the Head of School and other members of the Senior Leadership Team and oversee the smooth running of the School Office once the school is open. This role will work closely alongside the Head of School (as well as the Director of Enrolment Management, Director of Finance & Operations and Deputy Head) to support preparation for a successful school opening in Fall 2026. By nature, this role will require significant flexibility and adaptability. The successful candidate will be expected to lead and maintain a professional and efficient front office that models the values and quality commensurate with the vision and values of this elite school. The role will project a warm, confident and professional image through in-person, online and telephone interaction, independently performing complex and diverse administrative duties under the general guidance of the Head of School.

Day to day responsibilities will include interacting with both internal and external stakeholders – including parents - and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment. The role requires exceptional communication skills and candidates must be highly motivated, organized and able to work under pressure to manage multiple priorities and longer term projects as well as exceptional interpersonal skills. A high level of proficiency in MS Office is essential.

This role will be pivotal in acting as the ‘face’ of the school alongside the Head of School and Senior Leadership team, as such the successful candidate will be expected to fully immerse themselves in all aspects of school life and the community which will entail out of hours working including evenings and weekends at times.

For the full job description, see here.

To apply, please submit your resume and cover letter to

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Project Management

• Industries

  Primary and Secondary Education

Referrals increase your chances of interviewing at Hiba Academy Bay Area by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

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